Vacancy: Finance and Compliance Officer

Terms of Reference

Job Description

Post title:	Finance and Compliance Officer
Project title:	Sustainable Development of Artisanal Small-scale Gold Mining in Indonesia (SD-ASGM)
Duration:	12 months
Date required:	Oct 2019
Duty station:	Jakarta
Counterpart:	Artisanal Gold Council (AGC)

Background

Organizational context

Yayasan Emas Artisanal Indonesia (YEAI) is an Indonesian foundation and the local affiliate of the Artisanal Gold Council (AGC) a not-for-profit organization based out of Victoria, British Columbia, Canada dedicated to the sustainable development of artisanal and small-scale gold mining (ASGM) communities in the developing world. Based out of Victoria, Canada, the Artisanal Gold Council (AGC) is a not-for-profit organization dedicated to improving the work conditions and opportunities, as well as environment, and health of the millions of people involved in Artisanal and Small-Scale Gold Mining (ASGM) in the developing world. The AGC helps to improve the global gold sector by promoting better practices in ASGM through technology transfer, policy development and awareness raising in Africa, Asia and Latin America. The AGC consists of a core staff, associates and a council of experts (Board of Directors) in areas of ASGM, economics, sustainable development, social responsibility, human and environmental health, and gold production and extraction. For more information about the AGC and its projects please visit www.artisanalgold.org

Project Description

The SD-ASGM project is a five-year project funded by Global Affairs Canada (GAC). It is being executed by the Artisanal Gold Council (AGC) Canada and implemented in Indonesia by Yayasan Emas Artisanal Indonesia in partnership with the Government of Republic of Indonesia (GoI), with the support of GAC.. The direct beneficiaries of the project include men and women gold miners, stakeholders in the responsible gold supply chain, and government actors at national and subnational levels. The project is known locally as Program Emas Rakyat Sejahtera, or “PERS”.

The project aims to improve livelihoods (incomes, health, and environment) of the vulnerable and marginalized men and women dependent on the artisanal and small-scale gold mining (ASGM) economy in proposed target areas in Central Kalimantan and North Sulawesi Indonesia. The project improves mining, environmental and social practices for men and women involved in the ASGM, including identifying and implementing behavioral and technical alternatives to mercury use.  The project also supports targeted provincial governments to better collaborate with the formal extractive sector and supports the formalization of ASGM activities through legal trade of responsible artisanal gold and value-added products in domestic and international markets.  The Project is built upon three pillars, (1) direct intervention through improved practices and education, including the construction of a mercury-free gold processing facility in three project areas; (2) enhanced institutional and policy support for responsible ASGM activities; and (3) increased trade of responsible artisanal gold from Indonesian ASGM communities via formal supply chains. The third pillar includes establishing collaborative mechanisms with other relevant initiatives that promote responsible gold and diversification of the ASGM economy. This initiative supports the Government of Indonesia’s implementation of the Minamata Convention on mercury, which both Canada and Indonesia signed in 2013.

HEREBY SEEKS QUALIFIED CANDIDATES FOR THE POSITION OF:

Position Title:            Finance and Compliance Officer

Primary Location:     Jakarta, with possible travel to Central Kalimantan and North Sulawesi, Indonesia.

Position Status:        1-year contract

GENERAL POSITION SUMMARY:

The Finance and Compliance Officer is responsible for helping to ensure that grants to YEAI partner are designed in a way that adheres to YEAI policies and meets the needs of Project Manager. Provides technical advice on how to structure financial report, budgets, and log-frames for easy formatting into YEAI templates. Provides review and compliance for ongoing grants in coordination with program staff. Helps monitor financial tranche payments, program narrative reports, and overall grant management and close-out.

ESSENTIAL JOB FUNCTIONS:

• Responsible for all accounting of PERS program and operation.
• In coordination with the Head Quarter Finance office, prepare a monthly finance report.
• Maintain an up-to-date budget and pipelines reference folder for all program activities in Indonesia.
• Consolidate cash flow projections for all sub-grants and programs.
• Assist in the development of a consolidated operational budget for all sub-grants to ensure coverage of all expenses. Assist in development of country-wide operational budget as requested.
• Review staff payroll after compiled. Issue payroll to all national staff in a timely manner.
• Monitor all approved grants and ensure timely financial reporting is completed.
• Development of YEAI resource tools for building the capacity in finance of local NGO’s and CBO’s.
• Ensure close communication with sub-grantees implementing projects.
• Identify potential problems during the implementation of projects by the sub-grantees and make recommendations.
• Conduct financial and administrative training for sub-grantees.

QUALIFICATIONS:

•      Master or bachelor’s degree in Accounting.

•      5+ years of experience in finance, compliance, and monitoring and evaluation of subgrant.

•      Good English in both verbal and written is mandatory. 

•      Excellent computers skills absolutely required (MS Office, Word, Excel, PowerPoint, Access, Outlook).

•      Multi-tasking, coordination, organization, and prioritization skills essential. 

•      Excellent skills in interpersonal, presentation and representation.

•      Ability to work independently and cooperatively with team members required. 

•      Prior experience in an international NGO is advantageous.

REPORTS DIRECTLY TO:  Finance and Administration Manager.

WORKS DIRECTLY WITH: Country Project Manager, Technical Team, Communication Team, Expert Team, Administration Officer and local partners.  

SUCCESS FACTORS: The ideal candidate will have a strong desire and ability to facilitate and work with NGO/CBO. She / He will be an excellent communicator, multi-tasker, able to operate under tight deadlines and follow procedures. She / He will be a team player with a positive attitude towards problem-solving and have a sense of humor is preferred.

LIVING CONDITIONS/ENVIRONMENTAL CONDITIONS: She / He will be a tolerant and flexible individual able to work in difficult and stressful environments, as well as multicultural settings.

Please send your CV with position applied on the email subject to: YEAI – Finance and Compliance Officer, to the following address: jkt.agc@gmail.com ...

Vacancy will be closed on Tuesday, October 15^th 2019 and only short listed candidates will be contacted for interview.

We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.