Vacancy: Project Assistant - Yayasan Inisiatif Perubahan Akses menuju Sehat (IPAS) Indonesia

Yayasan Inisiatif Perubahan Akses menuju Sehat (IPAS) Indonesia, is a local foundation works as affiliation of Ipas global so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of safe abortion and contraceptive care as per Indonesia’s Law. We believe in a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health.. 

We are currently seeking qualified candidates for the position of Project Assistant, based in Jakarta. Position is open for Indonesian nationality only.

She/ he will function as Project Assistant (PA) for Project Manager and will work as part of the PEKERTi project team. The PA will provide technical and administrative support for PEKERTi project under the direction of the Project Manager. PA will also assist PM in maintaining close relationships with in-country key stakeholders to ensure successful implementation of the project.

The Project Assistant also provides general administrative support for PEKERTi project team. She/ He provides efficient and timely action on administrative matters and is responsible for the preparation of correspondence and materials, coordination for meeting and conference logistics, coordination of travels and assistance with preparing financial and programmatic documents and reports.

Responsibilities

• Assist the Project Manager with ensuring high-quality implementation of project interventions;
• Assist Project Manager in production of country-related documents, including contracts, disbursement schedules, project budgets, project work plans, monthly reports and narrative reporting schedules;
• Compile and file grant documents including monthly reports, contracts, project budgets and donor-specific procedures and regulations;
• Compile and file grant progress documents including technical and finance report, M&E progress updates and grant modification/ allocation documents;
•  Coordinate and take minutes of program meetings;
• Document achievements, challenges, and decisions-made of key activities with partners and stakeholders;
• Assist the HSS - PEKERTi team by performing tasks that support the programmatic work including tracking procurement process in collaboration with procurement assistant, deadlines and programmatic data entry;
• Supports workshop/meeting/training planning, materials preparations, venue confirmations and communications with attendees;
• Develops correspondence (letters and other documents) intended for both external and internal audiences in coordination with supervisor or other team members, formats, reports and forms, arranges document translation, and photocopies documentation;
•  Performs other duties as assigned.

Requirements

• Bachelor’s degree in Management or Social Science
•  Min. of 2 years proven working experience as Project Assistant
• Experience working in a non-profit organization
• Experience working in women issues, SRHR and social justice issue is preferable
• Excellent communication and inter-personal skills, and ability to multitask with minimum supervision;
• Work effectively with government and non-government stakeholders;
• Advanced English speaking and writing skills;
• A high level of initiative and creativity as well as a pro-active and flexible approach to work. 

 How to apply

If you are interested in applying for this post, please apply online in the link provided here.

Application shall be sent by 20 October 2019, at the latest.