Organization
|
INDONESIA BUSINESS
COALITION FOR WOMEN EMPOWERMENT (IBCWE)
|
Job Title
|
Admin Assistant
|
Supervisor
|
Deputy Executive
Director
|
Working Location
|
Jakarta
|
Working Scope
|
National
|
Background
One
of the Sustainable Development Goals is sustainable development and the
private sector has a critical role in this The private sector plays a
critical
role in the realization of gender equality in the Sustainable
Development Goals
especially through goals five (gender
equality) and eight (decent work
and economic growth). Corporate sustainability – defined as ‘the delivery of long-term value in economic,
social and environmental terms’ – is the most important contribution that
business can provide to sustainable development.
Leading businesses have significant power to effect change and influence
society towards gender equality. The workplace benefits of gender equality
include: increased staff motivation; better talent management; higher
productivity and performance; and improved reputation. Studies show that
companies with more equal representation of female and male board members outperform
those with fewer women board members on return on invested capital by 26%. Yet,
only 9% of directors on global corporate boards are women, and only 4% of
Fortune 500 companies have a female CEO.
Business,
along with other actors, has a key role to play in advancing gender equality
across the workplace, marketplace and community.
Why Indonesia?
Indonesia
is a member of the G-20 major economies and has the largest economy in
Southeast Asia. Approximately 52% of the population lives in rural areas. Although
challenges remain in terms of efficiency and outreach, over the years,
Indonesia has improved some key areas related to gender inequality, such as
health and education, opportunities, voice and agency, and stipulating the
necessary legislation for gender mainstreaming.
According
to World Bank’ data, female labour force participation in the formal market was
49% in 2015, while male participation reached 83%. Although Indonesia has
achieved good economic growth (averaged 5.35% from 2000 until 2016), to
maintain this growth and support citizens to enjoy access to health care,
education and employment opportunities, leading economically empowered lives,
Indonesia must increase workforce participation.
About our organization
In 2016, eight prominent companies in Indonesia formed the Indonesia Business Coalition for Women
Empowerment (IBCWE) was
established with the support of the Australian Government, through the Investing
in Women program (https://www.investinginwomen. asia), a multi-country initiative within four
countries, Myanmar, Indonesia, Philippines and Vietnam.
IBCWE is a not-for-profit
organization aiming to bring together leading private sector companies across
Indonesia to commit to and advance Workplace Gender Equality (WGE) within their
organisations and across the community.
The founding members are: (1) Sintesa
Group; (2) PT Gajah Tunggal, Tbk; (3) PT Bank Tabungan Pensiun Nasional - BTPN; (4) PT Pan Brothers, Tbk; (5) PT
Accenture; (6) PT Adis Dimension Sportswear; (7) PT Mitra Adi Perkasa, Tbk; (8)
PT Unilever, Tbk.
IBCWE provides customized
advice and support to companies seeking to improve WGE and benefit from the
positive impacts to their businesses. The Business Coalition is a voice for
gender equality in the workplace, leading the way in their own businesses and
acting as important advocates for women’s economic empowerment.
Please visit our website for more detail: www.ibcwe.id About the position
Under the
supervision of the Deputy Executive Director, the Admin Assistant provides assistance to the organization in managing
administration and procurement daily operation ensuring high quality,
accuracy and consistency of administration and procurement documentation.
JOB
ILLUSTRATION
1.
Coordinate with building service, service
suppliers and arrange receipt/copy of expense to be paid;
2.
Follow-up the Travel Authorisations/advances and its
clearance/Trave Expense Report;
3.
To
conduct proper and efficient procurement of goods and services based on
IBCWE manual and meets international procurement standards as required
by donors.
4.
To maintain PO database that links to asset
property numbering, inventory status (user, location, disposal, etc)
including hardcopy in complete and proper documentation.
5.
Handles Fixed Asset & Inventory Management
including Disposal and Insurance, focusing on achievement of the following
results
6.
To assist administration and human resources
operational tasks within the organization, i.e. being focal point for BPJS
Ketenagakerjaan and BPJS Kesehatan
7.
Assist in event management and act as main focal
point for the event’s contractor and suppliers
|
JOB DIMENSION
Analysis and advice
|
Acts as technical back up for issues in own area of expertise
|
Functional expertise
|
Has an adequate understanding of the whole function of administration
business processes and the link between administrative function and others.
|
Stakeholder Management
|
Interacts with a small group of stakeholders on operational level
|
Process improvement
|
Support continuous improvements in processes throughout own function
|
Autonomy
and supporting colleagues
|
None
|
JOB
QUALIFICATION
Requirement
|
§
At least
hold a Bachelor Degree (S1) in Finance or Accounting
§ Minimum 2 years of experience in administrative
tasks
§ Experience in handling administration tasks in
a project-oriented organization
§ Knowledge in donor reporting system is an
advantage
|
Personal
Competencies
|
§ Strong team player and ability to work with diverse individuals
and organizations.
§
Well organized; able to meet deadlines
§
Proficiency in English and Bahasa
Indonesia; demonstrate effective written and verbal communication skills
§ Excellent interpersonal skills and ability to work well in multicultural
environment.
|
Computer
Skills
|
§ Knowledge to operate accounting software, like Zahir, Quickbooks
or similar system is an advantage
§ Microsoft Excel, Microsoft Words, Microsoft Powerpoint, Google-suits
|
Terms of offer
IBCWE
is an equal opportunity employer and offers a collegial and gender-sensitive
working environment. This is a NATIONAL POSITION and will be for an initial
period of 1 (one) year, renewable subject to assessment
of performance, continued relevance of the position and availability of
resources.
How to apply
Applications
for the position must include:
A
cover letter illustrating your suitability for the position against the listed
requirements and salary expectations
Detail
curriculum vitae, including names and addresses of three referees, including
telephone, fax numbers and email addresses.
All
correspondence should be addressed to Indonesia
Business Coalition for Women Empowerment via email: ibcwe.recruitment@gmail.com and
should indicate “Application for IBCWE Admin
Assistant” on the application letter and email subject.
Applications will be considered until March 15, 2020 or until a suitable
candidate is identified and selected.
Please note that only short-listed applicants meeting the above
requirements will be contacted.
Organization
|
INDONESIA BUSINESS
COALITION FOR WOMEN EMPOWERMENT (IBCWE)
|
Job Title
|
Admin Assistant
|
Supervisor
|
Deputy Executive
Director
|
Working Location
|
Jakarta
|
Working Scope
|
National
|
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