FHI 360 MADANI Project Consultancy Vacancy: Senior Consultant on Communications Support

Socialization Title: Senior Consultant on Communications Support during Project Close Out

Solicitation Title:	Senior Consultant on Communication Support during Project Close-out
Solicitation Number:	RFP #FY23-MADANI-008
Submit Proposal to:	Procurement-Madani@fhi360.org
Date of Issue of RFP:	July 5, 2023
Date Questions from Supplier Due:	N/A
Date Answers due from FHI 360:	N/A
Date Proposal Due:	July 21, 2023
Approximate Timeframe Consultant Agreement Issued to Successful Candidate(s):	August 15, 2023
Method of Submittal:
Respond via e-mail with attached document in MS Word / pdf format. Pricing should be provided in Excel format unless otherwise specified.
Quote Validity:
The Consultant agrees to hold the prices in its offer firm for 45 days from the date specified for the receipt of offers unless another time is specified in the addendum of the RFP.

Background

MADANI is a five-year, $19.8 million, USAID-funded project implemented by FHI 360 to strengthen local government accountability and communal tolerance in Indonesia by improving and sustaining local civil society’s capacity, legitimacy, and sustainability. MADANI’s vision is to leave Indonesia a better functioning, more tolerant, and more resilient democracy, demonstrated by strengthened local democratic practices, improved local government performance and responsiveness, better accountability of frontline service delivery, and more effective and inclusive mechanisms for community-level participation and transparency. In each jurisdiction, people in positions of power and leadership will be encouraged to model and champion government accountability and communal tolerance; and citizens will become more receptive to these ideas through positive messaging and increased media and digital literacy brought about by MADANI programming.

MADANI works toward this vision by providing grants and technical assistance (TA) directly to targeted subnational civil society organizations (CSOs) in 31 districts and cities in the provinces of West Java, Central Java, East Java, South Sulawesi, West Kalimantan and Banten to improve their operational capacities and systems, build stronger ties with communities and local governments, and support an improved environment and more sustainable means of mobilizing financial resources, including from the government and private sector. MADANI works closely with these lead CSO partners to (1) strengthen their organization capacity and the effectiveness and efficiency of their work; (2) improve the legitimacy of CSOs in the eyes of local government and communities; (3) bolster efforts to improve the sustainability of CSO to bring out social change through improving the enabling environment for civil society and mobilizing local resources. MADANI’s program goal is that local civil society is better able to advocate for government accountability and communal tolerance at the local level. To achieve this, MADANI provides technical assistance to CSOs to improve their operational capacities and systems, build stronger ties with communities and local governments and support an improved environment and more sustainable means of mobilizing financial resources, including from the government and private sector.

The MADANI initiative is ending in February 2024, with field activies closing in September 2023. As part of close-out activities, MADANI is now looking for an experienced consultant to support the MEL and Technical Team to ensure that project activities are properly documented, and lessons learned are disseminated.

 

Scope of Work

The Senior Communication Consultant will support the development of project communications materials, including announcements, briefing documents, website, and blog content. S/he may be tasked to co-organize promotional events such as knowledge sharing seminars, and contribute to develop clear, concise, and coordinated messaging across multiple communications vehicles to share project lessons learned and results. The Senior Communications Consultant will work across all communications platforms, including emails, websites, and other communication mediums to reach project audiences and promote MADANI’s results. 

The Senior Communication Consultant will be supported by a Communication Assistant consultant and KMIS Specialist.

 

Duties & Responsibilities: 

The Senior Communication Consultant will: 

• Design and prepare a variety of promotional and informational materials of MADANI activities and results, including articles, briefing documents, memos, website content, brochures, blog posts and newsletters content for both Indonesian and donor audiences. 
• Draft content (e.g., press releases) for mass media for MADANI events. Plan media events or press conferences as needed.

• Works closely with the MADANI Technical Team and the Monitoring, Evaluation and Learning Specialist to develop success stories, lessons learned, and other project documents to share with project stakeholders and development partners, promoting the work of MADANI civil society partners.
• Contribute to the production of project deliverables including quarterly and annual reports, learning documents, good practices and impact stories documentation and other client-required products. 

• Review and ensure that all MADANI materials comply with USAID marking and branding requirement, incl. those from local CSO partners. 
• Any other communication tasks as requested.

 

Deliverables/Milestones and Due Dates:

No	Milestone Description	Deliverable Description	Estimate LOE and Target due dates
1	Drafting and editing communication material that promote MADANI activities and results, including articles, briefers, website content, brochures, blog posts content for both Indonesian and donor audiences.	Variety of communication material related to MADAN as tasked by the MEL team and the DCoP assignments,	Up to 4 days per month, total 24 days.   Deadlines are to be determined at the beginning of each month.
2	Works closely with the MADANI technical team and the Monitoring, Evaluation and Learning Specialist to develop weekly highlights, success stories, lessons learned, and other project documents to share with project stakeholders and donors.	Impact and success stories of MADANI Lead Partners and document other notable project achievements	Up to 4 days per month, total 24 days.   Deadlines are to be determined at the beginning of each month.
4	Support the content development of the MADANI website and monthly newsletters (MADANI Newsletter) in collaboration with KMIS Specialist and Communication Assistant Consultant	Material and submit to webhost to upload to the MADANI website.	Up to 2 days per month, total 12 days.   Deadlines are to be determined at the beginning of each month.
5	Contribute to the production of project deliverables including quarterly and annual reports, learning documents, and other client-required products.	Input as requested to regular reports and USAID requests	Up to 2 days per month, total 12 days.   Deadlines are to be determined at the beginning of each month.
6	Review and ensure that all communication materials are in compliance with USAID marking and branding requirement, incl. those in the fields.	MADANI products with proper USAID, KEMENKUMHAM, and FHI 360 marking and branding	Up to 2 days per month, total 12 days.   Deadlines are to be determined at the beginning of each month.

 

Deliverables and Level of Effort: It is expected that the assistance will be carried out over a period of up to 84 days during August 2023-January 2024 (an average of 14 days per month for six months)

 

Location of Work:  Jakarta

Travel: Travel to MADANI sites might be necessary. The Consultant will need to work at the MADANI office in Central Jakarta on request.

 

Timetable and Address for Submission

Applications are due no later than 17:00 WIB on July 21, 2023. Required documentation listed below must be e-mailed to Procurement-Madani@fhi360.org.

Applications should be marked “Senior Communication Consultant” and be submitted via e-mail to Procurement-Madani@fhi360.org.

Only those selected for interview will be contacted. Short-listed candidates may be invited via mail/phone for interview.

 

Qualifications

• Minimum of Bachelor’s degree in English, Journalism, Public Relations, Communications or a related field. 
• At least five years of senior experience in writing, editing, and developing publications and communications materials. 
• Prior experience with a USG implementing partner is preferred
• Having experience and working with national and sub-national CSOs is preferred.
• Solid understanding of project management principles

• Articulate, professional and able to communicate in a clear, positive manner with clients and staff. 
• Familiar with USAID marking and branding policies is preferred
• Excellent written and oral communication skills in English and Bahasa Indonesian are required 

 

Evaluation Criteria: Proposals will be evaluated by relevant education, related work experiences, analytical skills and writing capacity.

 

 

Required Documentation: Proposals must include the following components:

Cover letter, CV, proposed daily rate, and a sample similar report.

 

FHI 360 Disclaimers

·       COVID-19: The selected Consultant must be fully vaccinated against COVID-19 (2 weeks after 2nd dose of a 2-dose series or 2 weeks after a single dose vaccine) in order to enter FHI 360 US offices or travel to, from, or within the US on FHI 360’s behalf.   Selected consultant shall be required to comply with all Covid-19 safety protocols implemented by FHI 360.  Covid-19 provisions may change at any time and without advance notice.

 

·       FHI 360 may perform a background check on any selected Consultant candidates.

·       FHI 360 may cancel the solicitation and not award

·       FHI 360 may reject any or all responses received

·       Issuance of the solicitation does not constitute an award commitment by FHI 360

·       FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow solicitation instructions

·       FHI 360 will not compensate any offeror for responding to solicitation

·       FHI 360 reserves the right to issue award based on initial evaluation of offers without further discussion

·       FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities

·       FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition

·       FHI 360’s supplier terms and conditions can be found here while our consultant terms and conditions can be found here