WRI Indonesia is looking for Project Coordinator

Program Overview

World Resources Institute (WRI) is an independent national research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI Indonesia is affiliated with World Resources Institute (WRI), a global environmental research organization that works with various stakeholders to support policies and practices that are sustainable and profitable. WRI works with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, Africa, India, Indonesia, Mexico, and the United States.

Launched in early 2014, WRI Indonesia builds on WRI’s 20-year history in the country and the official establishment of WRI Indonesia office has strengthened our impacts on the ground in recent years. Our current work primarily focuses on forest and land-use. Over time WRI Indonesia aims to expand its portfolio to include climate, energy, and city and transportation. Therefore, it is important for the organization to identify and put in place the research building blocks for achieving the vision of WRI Indonesia supporting science- and data-driven decision making at national and sub-national level.

Job Summary

As our Project Coordinator you will report to the Sr Project Lead and play a crucial role in the successful financial management of a project called: Sustainable Management Peatland and Haze Mitigation in Southeast Asia (SUPA). In this project, WRI Indonesia seeks to improve management of peatland in priority jurisdictions to reduce GHG emission from peat degradation and fires while promoting equitable land use practices to enhance local livelihoods; the initiative will also be strengthen by promoting the sustainable management of peatlands in the ASEAN region through collective actions and to enhance cooperation to support and sustain local livelihoods, reduce the risk of fire and associated haze and contribute to global environmental management.

You will provide financial management and administrative support to the team. You will be supporting with budget development & monitoring and management of important contracts and subgrants with a wide range of partners spanning multiple regions, countries and institutions. You will also assist with financial donor reporting and the coordination of financial flows throughout our network of offices and partners.

The successful candidate for this position will have excellent financial analytics capabilities and attention to detail, can do attitude and strong interpersonal skills, as well as ability to work in diplomatic and collaborative manner with multiple stakeholders

Job Responsibilities

Below is the breakdown of the responsibilities of the Project Coordinator II:

Financial Planning & Administration (40%)

·       Prepare annual overall budgets as well as annual funder-specific budgets

·       Monitor and manage project budget performance, scoping progress according to planned milestones, expenses and revenue, planned budget vs actual spending and internal and donor reporting

·       Review and track monthly expenses and staff labor hours

·       Prepare monthly, quarterly and annual financial reviews

·       Assist with time sheet management

·       Assist with expense reports, invoicing, cash advances and other transactions

·       Comply with all internal WRI budgeting processes and contract process deadlines

Contracts and Subgrants Management (30%)

·       Draft and revise contracts and subgrants with multiple partners

·       Manage contract deadlines, approvals and reporting

·       Monitor and ensure partners compliance with contracting and sub agreement guidelines and deadlines

·       Cross reference contracts with vendor payments and other transactions to ensure compliance with terms of agreements

Financial Management & Compliance (30%)

·       Supports donor and grants management by providing financial and administrative support to the project team

·       Support completion of institutional and donor reporting (narrative, quantitative and financial) for grants, projects and outcomes

·       Support monitoring project deliverables and preparing standard project and financial status reports

·       Keeps track of past performance and lessons learned information to use on future project preparation

·       Problem solve and generate solutions to systematic issues, and effective ways to complete tasks as needed

·       Supports the drafting of grant proposal and related budgets

·       Provide logistic support to workshops and events organized by the team

Job Qualifications

·       A minimum of 5 years of full-time Professional experience in financial management and administration preferably in a non-profit setting (development organizations/NGOs - both international and/or domestic)

·       Bachelor’s degree in related field. Masters’ degree preferred.

·       Proven experience in managing budgets of $3,000,000 and above.

·       Ability to work effectively in a fast-paced office environment and cross sectoral themes, both independently and as part of a global team across time zones.

·       Adaptable to rapidly changing priorities and able to manage multiple deadlines and deliver high quality work products

·       Highly motivated, strong can-do attitude, proactive work style and excellent organizational skills and work-ethic.

·       Detail-oriented and organized thinker who can juggle multiple, competing priorities

·       Excellent Microsoft Excel skills; Office 365 experience a plus

Contract Arrangement

Successful candidate will be appointed on 3 (three) months of probation period under consultancy contract. Upon successful completion of probationary period based on performance review by WRI Indonesia, he/she will be appointed as a Full-Time employee for 1 (one) year period.

Must have authorization to work in Indonesia to be eligible for this position.

Final candidates might be required to take a writing test and to produce two writing samples when needed.

Remuneration: Remuneration is commensurate with experience and skills. WRI offers a competitive and comprehensive benefit package.

Qualified applicants should apply online through https://jobs.jobvite.com/wri/job/o6Gmbfw3 in order to be formally considered. 

Application close: 1700 (Jakarta Time), 25 October 2019. We will close the advert earlier when best candidates are identified at earlier dates. 

This is a locally engaged position; Indonesian nationals are encouraged to apply.

WRI Overview

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect. The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of 800+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States as well as a growing presence in other countries and regions. 

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.

WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.

The World Resources Institute (http://www.wri.org) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.