Administrative and IT Support Assistant for Chemonics

Chemonics International Inc. a leading international consulting firm,seeks experienced, long-term, full-time position of a *Administrative and IT Support Assistant* for aprojectfunded by the U.S. Agency for International Development (USAID), *Program Representasi (PROREP). *This project aims to increase the effectiveness of representative groups and institutions in Indonesia and, in doing so, bolster both democracy and good governance in Indonesia.

*Specific requirements*

The PROREP administrative and IT support assistant will have primary responsibility of coordinate all logistical aspects of project administration. The job responsibilities include, but not limited to, the following:

- Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, and fielding consultants

- Fulfill office management duties including, answering phones, photocopying, faxing, ordering supplies/workshop materials, etc

- Maintain and stock office supplies and process supply orders from Office Manager

- Label and maintain all administrative files including travel clearances/itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation

- Help develop and implement basic office systems and accompanying procedures

- Oversee the purchase of office IT supplies in coordination with the Office Manager

- Arrange for and oversee the maintenance of office equipment in coordination with the Office Manager

- Ensure smooth operation of project computer systems and equipment

- Supervise the installation of network and computer hardware in the office

- Provide daily operational and maintenance (help desk) services to project IT users: troubleshooting and repairs for hardware, software and network problems.

- Install application software in a local area network (LAN) environment and the training of the contractor’s personnel on it use and administration

- Provide administrative and IT support to the office manager, deputy chief of party, chief of party, and other task leaders

Reporting

The administrative and IT support assistant reports directly to the Office Manager. He/she will prepare regular oral and written progress reports that demonstrate the status of project activities toward expected results, as

well as other reports as required.

Qualifications · Excellent organizational skills.

· Minimum two years of experience as an administrative assistant or in IT support.

· Proficiency in speaking, reading, and writing English.

· Ability to work in a fast-paced environment.

· Ability to complete multiple tasks efficiently and attention to detail.

· Proficiency in MS Office software including Microsoft Excel, Access, and Word.

· Knowledge of USAID policies, procedures, rules and regulations is an advantage.

Time Frame

This long-term, full-time position is available immediately with an annual approved level of effort of no more than 260 days for each project year. The employment agreement will be renewed on an annual basis following a positive performance evaluation. The PROREP project began on April 19, 2011 and ends on April 18, 2014, with a possible 2-year extension period to April 18, 2016.

Interested applicants are requested to send a cover letter and resume (references will not be contacted prior the interview) to ProgramRepresentasi@gmail.com as soon as possible but no later than June 1, 2011. Please indicate the preferred position in the subject line or your application and CV will be ignored. Only strongest candidates will be contacted and no telephone inquiries, please.

Chemonics International was founded in 1975 and is one of the largest U.S. consulting firms providing expertise in developing and emerging-market countries for initiatives financed by the U.S. Agency for International Development.