CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.
CARE Indonesia in Jakarta-Head Quarter, is currently recruiting the following position for its project:
JOB TITLE : ACCOUNTS PAYABLE & TREASURY OFFICER
DEPARTMENT/PROJECT : FINANCE/CIIHQ
REPORTS TO : CORPORATE FINANCE AND ACCOUNTING MANAGER
JOB SUMMARY:
The primary responsibilities of this position is to lead the Accounts Payable functions at the Jakarta Finance Office, update and monitor sub-ledgers, provide support to Sub-Offices and Project Offices in implementing finance manuals and guidelines, provide inputs to the development or revision of finance-related manuals and guidelines, assist the Finance and Accounting Manager in managing the CO’s cash flow.
RESPONSIBILITIES AND TASKS:
Payment Processing
a. Review the payment vouchers (Travel/Project Advance and Travel/Project Expense Report), prepared by CIIHQ Accountant. Ensuring all the recorded data is correct including FC and account code and sub-analysis.
b. Audit the payment documents to vendors and partner to ensure that the supporting documents are complete and the transaction is authorized properly.
c. Follow up the incomplete document and audit questions raised with other Support Unit and Program;
d. Entering the audited transaction to SCALA AP module and prepare the check and bank transfer instruction.
e. Ensure that all the transaction payments are accurate, accountable and complied with CARE procedures and donor regulation;
f. Maintain & updated weekly payment status report.
Cash Management and Treasury
a. Compile cash flow projection from all sub-offices and/or project offices and arrange timely cash transfer to sub-offices and project offices. This includes update of cash flow projection for the Country Office;
b. Propose investment of temporarily idle funds to Finance and Accounting Manager and Country Director;
c. Ensure that Country Office has sufficient fund to cover the operational and project activities by keeping track the bank balances and compare it with the cash flow projection.
d. Propose the cash transfer between bank accounts based on the level bank balance.
Banking Matters
a. Prepare necessary documentation and complete the authorization for opening and closing bank account
b. Maintain and update bank resolutions for all bank accounts;
c. Maintain custody of payment instruction forms, checks, and the registers.
d. Liaise and communicate with CII’s bank on the issue related to banking
Accounting Process
a. Provide support to Finance and Accounting Manager in performing the month-end closing and year-end closing. This includes but not limited to checking the GL, AR, AP balance after closing;
b. Facilitate audits by providing documentation support and responding to audit question;
Management of CO Sub-Ledgers
a. Manage the sub-ledgers of vendor advance & subgrantee advance. This includes the preparation of sub-ledger and follow up any necessary action to Program and other support unit.
Document Management
a. Supervise the filling assistant and provide mentoring, coaching and regular performance feedback
b. Ensure that all transaction vouchers are filed systematically at the office premise or at external warehouse. In this connection, also ensure that old transaction vouchers from sub-offices or project offices are filed systematically at the external warehouse;
c. Monitoring document storage process and initiated to destroy old file which have age more than 10 years.
Finance Policy and Procedures
a. Develop training materials on Payments and Finance procedures to be delivered to staff in Sub-offices and partners;
b. Visits to sub-offices and partners as assigned by the supervisor to assist and train Finance staff in sub-offices and partners and ensure implementation of CARE’s financial procedures.
c. Monitor and provide feed back on the implementation of payment procedures and its systems in CIIHQ. This is to ensure that the process is accountable and reliable
Other Functions
a. Develop and monitor performance of supervised staff based on Annual Staff supervision;
SUPERVISES:
Filling Assistant
QUALIFICATIONS:
• University degree in accounting , commerce or business administration.
• At least three years working experience in accounting.
• Moderate level ability to speak and write in English.
• Familiarity with large-scale accounting software.
• Ability to work with MS-Excel. Familiarity with MS-Access is an advantage.
• Ability to work within tight deadlines and to work in a multicultural setting.
• Good in Bahasa and English skills
COMPETENCIES:
Competencies should be selected from among the CII Competencies list of core, managerial and functional competencies.
WORKING CONDITIONS:
Jakarta 95 % ; Travel 5%
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before May 23th 2011 to CARE International Indonesia, Human Resources Unit:
recruit_508@careind.or.id
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