BASE ADMINISTRATOR

Code                             : RKU/014/ADM/Base Administrator/V/11
Location/base                : Kupang, NTT
Start date                      : a.s.a.p
Duration of contract        : until August 31st, 2012

Objective 1 : Keep the base’s advance cash :
Activities:
-          Check the vouchers for advances made the day before and request missing invoices from advance requesters ;
-          Check the information on the invoices and determine missing invoices;
-          Codify the invoices and enter them in the ledger and the accounting software ;
-          File original invoices ;
-          Check the consistency between computer and physical cash balances.

Objective 2 : Check compliance with  purchasing procedures :
Activities :
-          Comply with purchasing procedures when remitting advances ;
-          Inform the logistics department of purchasing procedures and of data required on the invoices.

Objective 3 : Manage the accounting and administrative document sorting :
Activities :
-          Sort accounting documents ;
-          Sort rental contracts (leases, vehicles, etc.).

Objective 4 : Carry out the monthly cash forecast :
Activities :
-          Collect financial information from project managers ;
-          Prepare the monthly cash forecast and send to the capital city Admin Coordinator

Objective 5 : Follow up on the base’s human resources administratively :
Activities :
-          Update the database on staff & prepare database for payroll & ensure the payment
-          Prepare ACF identity cards for new employees ;
-          Establish a loan follow-up process ;
-          Monitor salary advances ;
-          Keep a chart of end-of-contract dates for the base’s employees and transmit to the Admin Coordinator
-          Sort all documents in the domestic employees’ individual files and check that all files are complete
-          Support in the human resources activities/management

Objective 6 :Manage  domestic  employee’s social insurance :
Activities :
-          Register new employees and their legal successors ;
-          Prepare and make monthly contribution payments ;
-          Prepare declarations of work accidents and follow the necessary procedures in the event of death or to end a contract ;
-          Ensure contacts with local partners (insurance, social security, pension fund).

Objective 7 : Assist in the administrative aspects of  recruitment :
Activities :
-          Ensure contacts with local employment organisations (employment office, etc.) ;
-          Organise the recruitment process in co-operation with  the job seeker : schedule appointments, tests, replies
-          Support HR Manager in recruitment process
-          Greet and inform new employees of administrative issues and human resources.

Objective 8 : Working as a counterpart and mentor for ACF local partner.

Diploma / Level of studies :Accounting or Administration background with professional experience in Human Resources Management at least 2 years
Required skills:
Professionalism – Good organizer – Sense of confidentiality – Good Computer skills – Good knowledge of English, Good Knowledge of accountancy - Sense of confidentiality - Accurate, honest, rigorous, flexible.

Please submit your CV and Application Letter in English with at least two references to : acfrecruitment@yahoo.fr before Friday, May 6th, 2011 attn. to
Human Resources Manager. Please put the code & title of position on your application. Due to the need the applications will be processed soon before
closing date.

Only short list candidates will be contacted, tested and interviewed. All ACF members are committed to respect the 6 leading principles of the
organization: independence, non-discrimination, free and direct access to victims, professionalism and transparency. ACF is an equal opportunity employer.