I. Background on ACTED:
ACTED, l’Agence d’Aide à la Cooperation Technique et au Développement or the Agency for Technical Co-operation and Development, is an NGO registered in France with global operations in Central Asia, Europe, Latin America and Africa.
ACTED has been active in Indonesia since April 2005, assisting those affected by the tsunami and Nias earthquake. Until 2008, ACTED focused mainly on reconstruction and recovery, while interventions since 2008 have shifted towards development initiatives with livelihoods support programs and disaster risk reduction activities. The current sector of intervention is Livelihoods Recovery in Lahewa, Lahewa Timur and Afulu sub districts, North Nias District.
ACTED is currently looking for qualified staff to fill the position of Finance Officer in our Jakarta office
ACTED, l’Agence d’Aide à la Cooperation Technique et au Développement or the Agency for Technical Co-operation and Development, is an NGO registered in France with global operations in Central Asia, Europe, Latin America and Africa.
ACTED has been active in Indonesia since April 2005, assisting those affected by the tsunami and Nias earthquake. Until 2008, ACTED focused mainly on reconstruction and recovery, while interventions since 2008 have shifted towards development initiatives with livelihoods support programs and disaster risk reduction activities. The current sector of intervention is Livelihoods Recovery in Lahewa, Lahewa Timur and Afulu sub districts, North Nias District.
ACTED is currently looking for qualified staff to fill the position of Finance Officer in our Jakarta office
II. Responsibilities:
1. General objectives
- Respect existing financial procedures;
- Verify accounting documents received from bases or to country office
- Follow-up of some financial indicators at country level or base level
- Help the Country Office to have a clear vision of the base’s financial situation
- Coordinate with other departments (logistic, administration and program) for all financial aspects
2. Key responsibilities
Budget Control:
- Accountable for the country office or base office accountancy:
1. Control that the base vouchers are completed
2. Entering vouchers in SAGA accounting software (daily) using the updated allocation tables
3. Cash checking at month end and bank reconciliation at month end
4. Follow up on advances, loans, currency exchanges, transfers, etc. For the base
- Responsible for
1. Preparing, running cost, debts, contract FU for the base
2. Preparing the weekly and monthly cash request for the base
- Accountable for the efficient flow of financial information to line managers
- Prepare the finance part of the asset report
Cost Control:
- Ensures that non allocated expenses are not engaged (budget control and management), unless an approval is given by the Country Director/Area Coordinator
- Be the focal point for the Compliance Officer/Flat Officer/Internal Auditor to collect and provide financial documents
- Enforce with the line managers that procurement documentations are systematically used
- Together with other finance team members, participate to the control of other ACTED basses monthly vouchers
Taxation:
- To review and calculate tax due for each month for both country and base office
- To arrange tax payment and reporting to tax office
- To prepare the tax receipt for employee as well as vendor/contractor
Other tasks:
- Participate to the weekly Flat meeting
- Contribute with ideas and suggestions regarding improvement of financial management of the mission
- Provide any support for the good functioning of ACTED office whenever requested by line managers
- Train relevant departments to ACTED finance procedures to constantly improve the quality of the output of the finance department
III. Qualifications:
- Bachelor Degree in Accounting / Finance
- A perfect work ethic is a must.
- Dedicated to work in transparence and follow compliance guidelines
- Having good understanding of tax knowledge (Pph 21,23,4(2),VAT)
- Good command of English
- Proficient in using Microsoft office Excel and Word
- 2 years of relevant work experience + a proven record of a successful experience in a similar position
- Experience in INGO and knowledge of SAGA accounting software would be an advantage
- Well organized, honest, detail and result oriented, good in analytical and able to work in under pressure
- Good interpersonal skills to liaise with other departments, environment with minimum supervision
IV. Submission of application:
Applications should be submitted in English, together with a resume, a cover letter and three references in electronic version to the following email address:
indonesia@acted.org,
cc to:
indra.yani@acted.org
Applications should be submitted no later than 21/05/2011.
1. General objectives
- Respect existing financial procedures;
- Verify accounting documents received from bases or to country office
- Follow-up of some financial indicators at country level or base level
- Help the Country Office to have a clear vision of the base’s financial situation
- Coordinate with other departments (logistic, administration and program) for all financial aspects
2. Key responsibilities
Budget Control:
- Accountable for the country office or base office accountancy:
1. Control that the base vouchers are completed
2. Entering vouchers in SAGA accounting software (daily) using the updated allocation tables
3. Cash checking at month end and bank reconciliation at month end
4. Follow up on advances, loans, currency exchanges, transfers, etc. For the base
- Responsible for
1. Preparing, running cost, debts, contract FU for the base
2. Preparing the weekly and monthly cash request for the base
- Accountable for the efficient flow of financial information to line managers
- Prepare the finance part of the asset report
Cost Control:
- Ensures that non allocated expenses are not engaged (budget control and management), unless an approval is given by the Country Director/Area Coordinator
- Be the focal point for the Compliance Officer/Flat Officer/Internal Auditor to collect and provide financial documents
- Enforce with the line managers that procurement documentations are systematically used
- Together with other finance team members, participate to the control of other ACTED basses monthly vouchers
Taxation:
- To review and calculate tax due for each month for both country and base office
- To arrange tax payment and reporting to tax office
- To prepare the tax receipt for employee as well as vendor/contractor
Other tasks:
- Participate to the weekly Flat meeting
- Contribute with ideas and suggestions regarding improvement of financial management of the mission
- Provide any support for the good functioning of ACTED office whenever requested by line managers
- Train relevant departments to ACTED finance procedures to constantly improve the quality of the output of the finance department
III. Qualifications:
- Bachelor Degree in Accounting / Finance
- A perfect work ethic is a must.
- Dedicated to work in transparence and follow compliance guidelines
- Having good understanding of tax knowledge (Pph 21,23,4(2),VAT)
- Good command of English
- Proficient in using Microsoft office Excel and Word
- 2 years of relevant work experience + a proven record of a successful experience in a similar position
- Experience in INGO and knowledge of SAGA accounting software would be an advantage
- Well organized, honest, detail and result oriented, good in analytical and able to work in under pressure
- Good interpersonal skills to liaise with other departments, environment with minimum supervision
IV. Submission of application:
Applications should be submitted in English, together with a resume, a cover letter and three references in electronic version to the following email address:
indonesia@acted.org,
cc to:
indra.yani@acted.org
Applications should be submitted no later than 21/05/2011.
Department: FINANCE
Position: FINANCE OFFICER
Contract duration: 6 MONTHS
Starting date: 01/06/2011
Salary and grade: IDR 4,340,000 (B-5)
Location: JAKARTA
Date of Issue: 12/05/2011
Position: FINANCE OFFICER
Contract duration: 6 MONTHS
Starting date: 01/06/2011
Salary and grade: IDR 4,340,000 (B-5)
Location: JAKARTA
Date of Issue: 12/05/2011
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