International Organization for Migration (IOM) Indonesia is looking for a Receptionist according to the terms of reference below. Interested candidates are invited to submit their applications to recruitment-indonesia@iom.int not later than 18 May 2011 indicating the reference code below as subject. All candidates are requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.
Reference No : SVN/ID10/2011/024
Position Title : Receptionist
Duty station : Jakarta
Classification : General Service, G3
Type & Duration of contract : SAIC, 3 months with the possibility of extension.
General Function
Under the direct supervision of the Senior Resources Management Officer, the incumbent will perform the following functions :
(1) Receive and greet visitor to the organization; ascertain the visitors' wants and direct them to the person or entity called upon;
(2) Answer calls, provides basic information (either by callers or visitors), and re-routes telephone calls, responds to routine inquiries and keeps record of important calls and visits;
(3) Receive, screen and ensure that all IOM incoming and outgoing mails/faxes which includes preparation of airway bill and proforma invoice, is delivered in a timely manner;
(4) Ensure that the reception area is clean, staffed and organized at all times during business core hours;
(5) In Coordination with the Procurement/Logistics Unit and HR Unit, help out in maintaining an updated staff lists, emergency numbers and various agency contacts numbers
(6) Submit monthly report of call statistics every first week of the month.
(7) Provide administrative support such as checking of time cards/verifying attendance records, scanning documents, fax documents, etc.
(8) Responsible for meeting room bookings.
(9) Maintain effective filling system related to his/her tasks.
(10) Perform other duties as may be required.
Desirable qualifications:
Education : Diploma in Office Administration or a related field.
Experience : At least one year experience with the same duties and responsibilities. Proficient in computer applications and other office equipment.
Effective organizational skill, ability to establish priorities and plans, ability to work under pressure and cope with deadlines.
Good written and spoken communications skills, good interpersonal skills, high loyalty, ability to work in a multi-cultural environment and good at working in a team.
Language : Fluent in English and Bahasa Indonesia both verbal and written.
For more detail info about us, please visit www.iom.or.id
Reference No : SVN/ID10/2011/024
Position Title : Receptionist
Duty station : Jakarta
Classification : General Service, G3
Type & Duration of contract : SAIC, 3 months with the possibility of extension.
General Function
Under the direct supervision of the Senior Resources Management Officer, the incumbent will perform the following functions :
(1) Receive and greet visitor to the organization; ascertain the visitors' wants and direct them to the person or entity called upon;
(2) Answer calls, provides basic information (either by callers or visitors), and re-routes telephone calls, responds to routine inquiries and keeps record of important calls and visits;
(3) Receive, screen and ensure that all IOM incoming and outgoing mails/faxes which includes preparation of airway bill and proforma invoice, is delivered in a timely manner;
(4) Ensure that the reception area is clean, staffed and organized at all times during business core hours;
(5) In Coordination with the Procurement/Logistics Unit and HR Unit, help out in maintaining an updated staff lists, emergency numbers and various agency contacts numbers
(6) Submit monthly report of call statistics every first week of the month.
(7) Provide administrative support such as checking of time cards/verifying attendance records, scanning documents, fax documents, etc.
(8) Responsible for meeting room bookings.
(9) Maintain effective filling system related to his/her tasks.
(10) Perform other duties as may be required.
Desirable qualifications:
Education : Diploma in Office Administration or a related field.
Experience : At least one year experience with the same duties and responsibilities. Proficient in computer applications and other office equipment.
Effective organizational skill, ability to establish priorities and plans, ability to work under pressure and cope with deadlines.
Good written and spoken communications skills, good interpersonal skills, high loyalty, ability to work in a multi-cultural environment and good at working in a team.
Language : Fluent in English and Bahasa Indonesia both verbal and written.
For more detail info about us, please visit www.iom.or.id
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