Administrative Assistant

*POSITION DESCRIPTION***

Position Title: Administrative Assistant

Report to: Support Service Manager

Based in: Jakarta

Date of Hire: 06 July 2011

Type of contract:

-          Fixed Term Contract (6 months with possibility of extension).

*Key Tasks** Logistics:*

  - Keep updated inventory list. To report who is in charge of each specific item

  - Send inventory list to Supor Service Manager on monthly basis

  - Report regulary of there is any damage of equipment and if some equipments need to be maintained

  - Travel has to be booking after approval from Country Representative

  - Responsible for the maintenance of vehicl e and equipment

  - Update the insurance of the car

  - Arrange the registration  plate of the  car

  - Update Lane archives

  - Ensure the availability of taxi bluebird voucher

  - Ensure the availability of stationary in the office for all staff

  - Control the schedule of the car and log book

  - Purchase for additional item upon request and approval

  - Maintain  filing system of logistics documents ( insurance of vehicle, registration of permit, import documents)

  - Responsible for driver's schedule

*Key Tasks Human Resources:*

  - Send monthly basis the update payroll tabel to Support Service Manager

  - Responsible on the liaison with IFRC for the claim of staff insurance

  -  Maintain filing system of staff ( contract, leave application and insurance claim)

*Key Tasks Application:*

  - Introduce expenses into application following the scheduled given by support service manager.

*QUALIFICATIONS*

University degree is required. Experience of working/volunteering for PMI or the Red Cross/Red Crescent Movement is preferable*. *Two-years experience working in logistics and administration field. Excellent in English (Spoken and written). Excellent use of Microsoft office package. Highly responsible, reliable,  honest and punctual. Good communication and interpersonal skill.

*HOW TO APPLY*

Please submit your application letter and curriculum vitae (with salary expectation) in English not later than 21 June 2011, to recruitment.spanishrc@gmail.com or Spanish Red Cross, Gedung Wisma PMI, Lantai 6, Jl. Wijaya 1 No.63, Kebayoran Baru 12170, Jakarta Selatan. Write *“Administrative Assistant“ *as email subject or on the top left hand corner of the envelope. Only short listed candidates will be notified.