The USAID Indonesia Urban Water Sanitation and Hygiene (IUWASH) project is a sixty-month program funded by the United States Agency for International Development (USAID) and implemented under the leadership of DAI. IUWASH works with government, the private sector, NGOs, community groups and other stakeholders to improve access to safe water supply and sanitation in Indonesia’s urban areas.
IUWASH project is currently recruiting for *three positions of The Grants and Procurement Assistant* will be based in:
1. Semarang regional office
2. Surabaya regional office
3. Makassar regional office
The Grants and Procurement Assistant will support both the Grants Manager and Administrative & Procurement Officer execute procedural operations within these two components of the project. Under the Grants component, the
Grants and Procurement Assistant will assist the Grants Manager with observing the development of RFAs/APS, soliciting bids, preparing paperwork for Grant evaluations, preparing grant agreements and modifications and reviewing grantee project and financial reports. Likewise, under Procurement Management, the Grants and Procurement Assistant will coordinate the procurement process of project commodities and services from initiation to closing.
*Responsibilities*
*Grant Management*
- Assist Grants Manager in managing all aspects in grants administration:
- Work in collaboration with Regional Coordinator in identifying activities and partners and report to the Grants Manager prior to developing program description or scope of work.
- Review the respective program description/scope of work developed by technical specialist/Regional Coordinator before making specific RFAs or APSs.
- Assist in development and issuance RFAs and APSs and facilitate process for compliance with Grants Manual and Implementation Plan.
- Work with Grants Manager to provide administrative support during grant closeout process.
- Prepare reports as needed.
- Other tasks assigned by GM.
*Procurement Management*
- Assist AO in coordinating the procurement process of project commodities and services from initiation to closing.
- Ensure all non-expendable and expendable supplies and equipment are conducted in accordance with the USAID IUWASH project procurement guidelines.
- Ensure roles, responsibility and authority function for each procurement threshold is followed.
- Under the directions of Admin and Procurement Officer assists in procuring commodities and monitoring blanket purchase order agreements.
- Ensure that all data base are in the USAID IUWASH TAMIS.
- Other tasks assigned by AO.
*Minimum Qualifications*
- Bachelor’s degree in Accountant, Economics, Communication Studies, Environmental Engineering, Social Science, or Business Administration from recognized national or private universities;
- A minimum 5 years of progressively experience in development work particularly in procurement management and grant administration, and at least five years of experience in managing development projects with large donor agencies preferably with USAID projects;
- Fluent in English (written and oral).
*Selection Criteria*
- Must have a thorough knowledge of procurement and grant management skill and understand the rules, regulations and procedures on procurement of goods and services and grant making;
- A good knowledge of local non-U.S Non-Governmental Organization working profile with foreign donors;
- Must have computer skills in word processing, spreadsheet, graphic and statistic, and internet; and
- Must be willing and able to travel extensively to cluster areas in the region(s).
Please send a cover letter and curriculum vitae to IUWASH.recruitment@gmail.com by June 30, 2011. Please include the name of the position and location you are applying for in the title of the email.
Only short-listed candidates will be notified and interviewed. No phones or email inquiries.
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