HR ADMIN OFFICER

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.

CARE Indonesia in Jakarta-Head Quarter, is currently recruiting the following position for its project:

JOB TITLE : HR ADMIN OFFICER

DEPARTMENT/PROJECT : SUPPORT/CIIHQ

REPORTS TO : TALENT MANAGEMENT & ORGANIZATION DEVELOPMENT

OFFICER

JOB SUMMARY:

Under direction of Talent Management & Organization Development Officer (TM & OD Officer), Responsible to assisting TM &OD officer in implementation of a harmonized recruitment system, medical & leave administration, contract producing and responsible for a good filing management within HR Unit.

RESPONSIBILITIES AND TASKS:

Job Responsibility #1: Support in Recruitment.

• Maintain and ensure good applicant filing system and shortlisted candidate’s database system.

• Assist on sourcing for candidate’s trough a variety of channels such as internal posting, internet recruitment, employee referrals, networking, etc.

• Assist on receive and review recruitment request, ensure it’s comply with CARE regulations and all required supporting documents is completed

• Review incoming application based on the established selection criteria and prepares shortlist candidates.

• Assist on set up interview schedule, contact the short listed applicants, coordinate the schedule with the panel interview members and arrange the interview venue.

• Assist Hiring Manager in preparing interview result report.

• Assist on conducting necessary background check of selected candidates

• Assist the Talent Acquisition Officer in the timely production of employment contracts and completeness of personnel file for new staff

• Assist in Provide weekly and monthly recruitment progress report.

• Produce staff contract, daily staff prior to staff on board.

Job Responsibility #2: Maintaining Personnel –Files

• Maintaining personnel files and ensuring that they are complete with all the necessary documents as per the checklist

• Ensure completeness of the personnel prior to be archived

• Work in coordination with the Tm&OD Officer to monitor and review the contractual status of all staff and ensure that employee contracts information is updated and accurate

• Assist TM&OD Officer in Maintaining employee database module in HRIS

• Preparing necessary documents for audit purposes

• Provide weekly and monthly report for all employee status.

Job Responsibility #3 Assist TM&OD Officer

• Maintain and monitor attendance record using attendance machine

• Prepare attendance report for transport allowance payment for CIIHQ's staff

• Ensure all data staff has already inputted to HRIS

• Ensure the validity of JAMSOSTEK card and memberships are updated

• Inputting data exit questionnaire to HR database.

• Ensure medical benefit and annual leave in sub office is follow CARE Policy.

Job Responsibility #4 Employee Benefits Processing

• Maintaining and processing the leave request and records

• Provide quarterly updates on leave days to all staff members

• Process medical reimbursement

• Make sure the data for reimbursement is valid.

• Provide monthly report Medical reimbursement for all staff member.

Job Responsibility #5 HR General Administration

• Make sure all of the supporting documents for staff separation are completed before processing.

• Distributing monthly Pay slip to all sub-office

• Preparing and controlling Transmittal Memo on sending HR documents

• Preparing necessary external letters (i.e. Jamsostek Claim, Visa requirement, etc)

• Any other task that assigned by Supervisor.

SUPERVISES:

N/A

QUALIFICATIONS:

1) Education : University Degree in related field

2) Experience : 1-2 years experience in a similar position, preferably in INGO

3) Specific technical skills:

• Ability to complete given assignment accurately with minimum supervision.

• High sense of personal integrity, loyalty, discretion, initiative and judgment.

• Willingness to work extra hours.

• Good command in English and Bahasa Indonesia (Written and oral communication).

• Advance computers skills in Microsoft Office.

COMPETENCIES:

Competencies should be selected from among the CII Competencies list of core, managerial and functional competencies.

WORKING CONDITIONS:

Jakarta base

TERMS OF OFFER:

CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.

Please submit your applications before June, 18th 2011 to CARE International Indonesia, Human Resources Unit:

recruit_514@careind.or.id

"Only qualified applicants will be shortlisted"