Finance Assistant

The Indonesia Australia Forest Carbon Partnership (IAFCP) Facility supports the demonstration, through the IAFCP, that reducing emissions from deforestation and forest degradation in developing countries can be part of an equitable and effective post‐2012 global outcome on climate change under the UNFCCC.  The purpose of the IAFCP Facility is to support the Partnership Office (PO) to deliver scientifically rigorous policy and technical solutions for the IAFCP, to support the development of Indonesia and Australia’s national positions on REDD and to inform international negotiations on REDD. The Operations Manager has responsibility for all aspects of day‐to‐day management of procurement, finances, operations, asset management, security, administration, and human resource management for the IAFCP.  This includes ensuring that all activities approved by the Partnership Office (PO) are contracted and implemented, and that all aspects of operations, administration, logistical and other support is provided to the PO, and through the PO, the Steering Committee. The Facility Operations Manager reports directly to the Facility Manager.  The Facility Operations Manager is a national position, based in Jakarta with some travel to IAFCP activity sites as required.

  

DUTIES AND RESPONSIBILITIES  

The Facility Operations Manager is expected to perform the following duties (or be responsible for their performance by others):  

1. Establish, manage and maintain appropriate systems for operations, procurement, administration, financial, human resource and information management.  Develop and maintain associated manuals, policies, procedures and guidelines.  Ensure all staff understand these procedures and guidelines, and adhere to them.    

2. Supervise and manage a support team (Finance, HR, Administration, IT, and security) to provide all necessary logistical and operations support to the IAFCP.  Ensure that program resources are professionally managed in accordance with IAFCP and AusAID requirements for: timeframe, standards, quality and cost effectiveness.

3. Manage a team of Program Managers to carry out local and international procurement of goods and services (including consultants) for IAFCP approved activities.  Ensure all procurement activities are conducted according to a legislation and guidance including the Australian Commonwealth Procurement Guidelines.  Ensure the timely contracting of activities, processing of contract payments and monitoring of sub‐contract invoices and acquittals against the basis of payment.   

4. Maintain all relevant hard and soft copy data and documents for administration, operations, Human research management, IT, etc. in accordance with the Head Contract and Commonwealth Procurement Guidelines.  This includes managing the contracts database and all relevant information for sub‐contractor progress and performance.

5. Ensure that all Project assets are properly recorded on the Register of Project Assets and are fully insured in accordance with relevant procedures.

6. Oversee and manage the recruitment, performance management, and payment of staff andensure that contracts are prepared and managed in accordance with appropriate project policies, regulations and guidelines.   

7. Oversee and manage the Finance Manager to ensure that IAFCP budgets and finances are managed in a systematic and accountable manner, and that appropriate records are kept. Report any issues of irregularity or process weaknesses to the Facility Manager for consideration and action.  

8. Assist in the planning and management of IAFCP related activities, seminars, meetings and workshops including all aspects of procurement and relevant record keeping / documentation of these events in accordance with IAFCP Guidelines and Facility budget.

9. Other ad hoc duties as appropriate to the position and as required by the Facility Manager.

IDSS and Euroconsult Mott MacDonald, managing the Australian Government funded Indonesia Australia Forest Carbon Partnership (IAFCP) Facility based in Jakarta, seek a highly qualified Indonesian national candidate for the position of Finance Assistant.

The Finance Assistant will fullfill financial management responsibility for the IAFCP Facility, including management of both Imprest Account and Operational Account, the Finance Unit needs to conduct daily finances in accordance with Finance Operational Manual and Operations Manual. Therefore, Finance Manager required Finance Assistant as fixed position based in Jakarta. The Finance Assistant will support Finance Manager on day to day transactions and support financial operations in Palangka Raya and upcoming REDD demonstration in Jambi.

Detailed information about these positions is available on IDSS website – www.idss.com.au/pages/1295825092

If you think you might be up for the challenge, please send your application to us at: recruitment@iafcp.or.id no later than 22 July 2011. Please put subject Finance Assistant in your e-mail, and include your salary history. Early applications are encouraged. Only shortlisted candidates will be notified. Contact the same address for further information.