CARE International Indonesia (CII) has carried out large scale operations in Indonesia encompassing emergency response, disaster risk management, transitional activities centered on agriculture and nutrition, and a range of development initiatives in the area of water and sanitation, health and economic empowerment.
CARE Indonesia in Kupang, East Nusa Tenggara, is currently recruiting the following position for its project:
JOB TITLE : PROJECT MANAGER-SESAMA (PM)
DEPARTMENT/PROJECT : PROJECT/SESAMA
REPORTS TO : REGIONAL PROGRAM MANAGER (RPM) NTT
DESCRIPTION OF PROJECT
SESAMA (Sustainable Settlement with Economic Security of Uprooted People and Their Host Communities through Strengthened and Adequate Mediation Approach in Indonesia) is an EU-funded project that will be implemented by CARE Indonesia for a period of 3 years in Kupang, NTT. The overall objectives of the project is to provide support in ensuring the sustainable settlement and livelihoods for those new citizens (ex-IDPs) left behind in the recovery process through the group’s active participation in the mainstream development planning and budgeting process. The key activities that will be implemented by the project are: (1) facilitating the developmental processes Planning, Research, Implementation, Monitoring, Evaluation (PRIME) at the community level; (2) supporting community demand for government services through village wide planning, groups’ capacity building, technical assistance, and supporting the fulfillment of general needs of the community on
development/rehabilitation of water system, sanitation, school and health facilities; and (3) developing income and food sources through group organizing and skills training.
To ensure a quality implementation and results achievement of the project, CARE is now recruiting for a Project Manager. The position will work with a small team in Kupang and will work closely with a local partner.
PURPOSE
To ensure the appropriate and professional implementation of the Project in the most effective manner possible. In particular to make every effort to ensure that the Project’s objectives/outputs are achieved to a high standard of quality according to the logframe and budget, within the contracted project period and in compliance with national laws, donor regulations and CARE policies and procedures.
RESPONSIBILITIES AND TASKS:
S/he will serve as leader and coordinator of the project team with the following responsibilities:
A. Project Management
B. Financial/Budget and Asset Management
C. Contract Management/Compliance
D. Personnel Management
E. Government Liaison/External Relations
A. Project Management
A1. Should be familiar with key elements of project cycle management and understand how the Project fits within the Project cycle’s overall framework.
A2. Ensure compliance with Project documentation and donor guidelines including:
• Approved Project proposal and budget and any donor approved changes.
• Donor contract
• Donor procedure manuals
• Individual Project Implementation Agreement or IPIA
A3. Ensure that the Project conforms with CARE International Program Principles and Project Standards (using Project Standards Measurement Index or PSMI as a tool to measure quality of program). If the Project does not meet these standards at any stage of the project cycle, take appropriate steps to correct or improve identified areas.
A4. Review approved Project outputs and indicators so as to ensure that they are appropriate and realistic, and if required suggest changes to line management.
A5. Develop Project start up plans in consultation with Project staff, line management and local government partners. Following project initiation, develop regular (monthly) implementation plans and reports.
A6. Establish and implement Project monitoring and evaluation systems in order to provide regular information on progress towards indicators of outputs and objectives and assess the impact of the Project.
A7. Mobilize and manage technical assistance and support to Project and counterpart staff as required.
A8. Ensure that knowledge management activities are implemented. For this particular responsibility, the PM is required to work with HQ Program Officer to detail the knowledge management action plan.
B. Financial/Budget and Asset Management
B1. Comply with CARE Indonesia financial management procedures and expenditure monitoring systems.
B2. Authorise all necessary Project site expenditure within CARE Indonesia “Limits of Authorisation” table and ensure that Project expenses are kept to a minimum consistent with sound administrative and financial practices.
B3. Ensure that Project expenditure is being coded correctly and consistently (i.e. allocated to correct budget lines) and that donor funds are used solely for the purposes for which they were granted and in accordance with relevant CARE Indonesia and donor guidelines.
B4. Check monthly Project expenditure report for accuracy and appropriateness. Regularly discuss with Finance Manager concerning financial reporting issues, errors, trends, payment delays, outstanding commitments and related matters.
B5. Monitor expenditure on a monthly basis against the approved budget. Review expenditure projections to ensure that expenditure stays within budget. Actual or anticipated expenditure variances against the budget should be included in the monthly report to line management together with any recommendations for changes to the budget.
B6. In close coordination with the Administration Unit and/or Regional Office Manager, ensure that assets purchased by or provided to the Project comply with asset management guidelines in the CARE Indonesia Administration Manual.
C. Contract Management
C1. Ensure that contractual compliance obligations to the donor are understood and adhered to by all relevant Project staff.
C2. In the event of any urgent and serious matters, provide immediate reports (verbal or written) to line management or Program Director. Such matters of significance may include:
• Personnel/staff,
• Security,
• Financial or asset control,
• Project performance,
• Legal problems,
• Events likely to gain adverse publicity, and or
• Any other matters felt to be of significance by the Project Manager.
C3. Submit all reports on time (donor, relevant CARE International member and CARE Indonesia).
C4. Ensure that approved objectives, outputs (targets) and budgets are reached. Any changes to the project design, objectives, outputs or budget must have prior approval by the donor.
C5. Ensure the effective management, maintenance, security and legitimate usage of all project facilities, assets, personnel and equipment.
D. Personnel Management
D1. Develop, define and maintain updated job descriptions for all relevant Project staff, which clearly explain the roles and responsibilities of each staff member.
D2. Work with line management and Human Resources Unit to recruit staff for all project positions. Ensure that CARE’s recruitment procedures are followed.
D3. Ensure that all staff clearly understand their roles and responsibilities. On the basis of their job descriptions monitor staff performance and provide constructive feedback to staff in line with CARE Indonesia performance management procedures (Annual Performance Appraisal process).
D4. Identify the key skills required by all Project staff to effectively fulfil their designated roles and where necessary suggest or plan staff training to fulfil such needs as well as provide on the job training and coaching/mentoring.
D5. Assist all Project staff to have access to training in order to develop their skills beyond the requirements of their current position.
D6. Actively assist staff, in particular women, assume greater responsibility within project activities and ‘foster’ their long- term professional development.
D7. Ensure that staff participate in the development of project weekly/monthly work plans.
D8. Ensure that the provisions of CARE Indonesia’s Human Resource Manual are being complied with. In particular, ensure that working hours, annual, sick leave and other leave provisions are being applied and liaise with the Regional Office Manager (if applicable) or Human Resources Unit regarding relevant staffing issues.
D9. At all times ensure the safety and security of all Project staff in line with CARE Indonesia’s policies and procedures.
E. Government Liaison/External Relations
E1. Establish and maintain positive working relationships with other institutions involved in the project by ensuring appropriate representation of CARE. This should include regular contact to ensure they are fully and appropriately involved in the Project.
E2. Establish local procedures in order to liaise effectively with local government institutions. This may include such things as: planning, implementing, reporting, monitoring and evaluation or any other aspect that requires local government understanding and support for effective project management.
E3. Assist line management to meet all required narrative and financial reporting requirements promptly.
E4. Comply with host government priorities and policies where these are consistent with CARE Indonesia’s Mission and Vision as well as donor contractual obligations and the need to ensure project quality.
E5. Facilitate and provide the opportunities for counterpart staff and agencies to be aware of and learn from the implementation of all aspects of the Project.
E6. Develop, maintain and strengthen relations with other agencies working in the same geographical area
E7. Undertake all areas of responsibility in a professional manner and in a way that enhances the reputation of the Project and the reputation of CARE.
QUALIFICATIONS:
• University degree in civil/environmental or public/environmental health, social studies or related field.
• 5 - 7 years of previous Project Management experience in a similar project in an NGO setting
• Experience in implementing livelihood, climate adaptation, water/sanitation and/or environmental health programs in a conflict and/or development context
• Experience supervising staff and collaborating with colleagues in an international setting
• Proven management, project planning, organizational, interpersonal and communication skills
• Experience in community-based approaches to development planning
• Experience in writing project proposals and donor reports
• Competent in Windows, MS Office programs, email and database experience
• Fluency in English (spoken and written)
• Ability to work under pressure in a potentially unstable security environment
Core Competencies
• People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to motivate, support and develop staff. Able to work with, respect and empower target communities in a sensitive and participatory manner.
• Communication Skills: Well developed written and oral communication and listening skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of CARE including effective negotiation, facilitation and representation skills.
• Integrity: Maintains ethical and organizational norms, firmly adhering to codes of conduct and CARE ethical principles.
• Resilience/Adaptability and Flexibility: Ability to operate effectively under stressful working and/or living conditions and security risks. Works and lives with a flexible, adaptable and resilient manner.
• Diversity: Ability to create and maintain a work environment that respects and promotes diversity, fully benefiting from each individual’s unique qualities, gender, ethnicity, background, age, culture, disability or lifestyle.
• Personal Work Management: Sets high standards of performance for self and others and assumes responsibility and accountability for successfully completing assignments and tasks. Capacity for sound operational decision making and proactive problem solving.
• Knowledge and skills: Requires experience in project management, financial management and administration and computer skills. Understanding of humanitarian response and/or community development.
WORKING CONDITIONS:
Kupang 80%, Travel 20%
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before July 16th 2011, to CARE International Indonesia, Human Resources Unit:
recruit_520@careind.or.id
"Only qualified applicants will be shortlisted"
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