Finance & Admin Assistant

The USAID|DELIVER PROJECT, Task Order 6, is funded by USAID in Indonesia and implemented by John Snow Incorporated. The PROJECT is recruiting for a "Finance & Admin Assistant" for its Jakarta office. This position reports to the USAID/DELIVER FO Operations & Finance Manager/Associate and is based in Jakarta.

The Finance & Admin Assistant provide support for day-to-day operations, communications, event arrangement and routine activity, working under the supervision of the FO Operation & Finance Manager/Associate, supporting the technical staff and experts. This position also supports the field activity on finance and administrative.

Salary : No more than Rp. 7.500.000

The main responsibilities include but are not limited to:

Finance :

Assisting Finance& Operation Associate for daily activities

Assisting Finance and Operation Associate for all payments (checks/transfers) on regular basis

Ensure the financial reports and supporting document is photocopied before sending to Washington by monthly basis

Sending the supporting documents by courier (DHL)

Maintains the office petty cash account.

Procures field office supplies.

Maintains an inventory of office supplies and equipment

Reporting monthly tax to Tax office

Doing bank transaction (check withdraw, transfer, deposit) as required

Doing Payment needed for office purpose (tax, monthly operational billing)

Administration :

Arranging Meeting/Training (including refreshment and/or lunch) as required

Facilitates travel arrangements (air ticket and accommodation), visa processing, travel advances and travel insurance for international travel for DELIVER staff, consultants and others as necessary;

Create and manage filing system for HQ by payment voucher numbers as required

Update and Maintain Filing on regular basis

Ensure each transaction have payment voucher and their reports

Develops and maintain a comprehensive, efficient filing system for the office.

Develops and maintain a contact list

Maintains collaborative working relationships with all vendors and key partners

*Qualification :*

· Bachelor's degree and minimum 2 years experience in finances and admin.

· Excellent organizational, communication, and interpersonal skills.

· Excellent Microsoft Excel and Microsoft Word skills.

· Work experience in a USAID or other donor-funded project desirable.

· Experience in office management desirable.

· Attention to detail.

· Fluency in Bahasa Indonesia and proficiency in written and oral English required

*DEADLINE to apply Thursday, Augt 4, 2011 to russjsi2009@gmail.com.*