Disaster Management Programme Manager

Position: Disaster Management Programme Manager (PM)

Duty station: Jakarta, Indonesia

Duration: 1 year (with possible extension)

Reporting line: Country Programme Manager

Starting date: 15 October 2011

CONTEXT OF THE POSITION

The Netherlands Red Cross (NLRC) has been supporting the Indonesian Red Cross Society (Palang Merah Indonesia - PMI) since PMI was established in 1945. Currently the NLRC supports PMI through a bilaterally organized Development Programme. Additionally, in times of emergencies, the NLRC may support PMI either bilaterally, or multilaterally through the International Federation of Red Cross and Red Crescent Societies (IFRC).

The NLRC Programme restarted in 2003 with NLRC intention to pursue a long term relationship with PMI, based on partnership. Since then NLRC supported PMI in projects in the field of HIV/AIDS, Community Based Health and First Aid/Water & Sanitation, Volunteer Exchange, Integrated Community Based Risk Reduction/Climate Change, Capacity Building, and Rehabilitation. At this moment NLRC supports PMI in the field of Disaster Management (Integrated Community Based Risk Reduction/Climate Change and Response/Rehabilitation) and Community Based Health and First Aid/Water & Sanitation. Funding originates from various sources such as the Netherlands Government, Red Cross societies, private companies, and the general public.

Responsibility for the implementation of the NLRC activities in the bilateral programme is with PMI Divisions, Chapters and Branches. To facilitate the implementation of the NLRC Programme and support PMI, NLRC has an office in Jakarta with currently eight staff. The office is located in the same building with other Red Cross Societies and IFRC.

OVERALL PURPOSE AND OBJECTIVES OF THE POSITION

The overall task of the PM will be to supervise and monitor implementation of the NLRC funded projects and to advise and support PMI staff in project and program management. The PM will be responsible for smooth implementation of the following programmes:

- Integrated Community Based Risk Reduction / Climate Change Programme, Jakarta

This project aims to reduce peoples' vulnerability to disasters (mainly floods) in 8 kelurahan in East and West Jakarta in partnership with PMI, NLRC, IFRC, German Red Cross, the Rabobank Foundation and Eureko Achmea Foundation. Whereas PMI is the main implementer, NLRC takes the lead on behalf of all other partners. The programme includes activities such as: assessment of hazards, vulnerabilities and needs; training of community volunteer groups in disaster risk reduction, mitigation, and disaster response; capacity building of local PMI branches; building partnerships with government , private sector and others to increase sustainability, etc. The programme also facilitated the establishment of two Saving and Loan Cooperatives, which are currently technically supported by the programme to provide vulnerable communities with an opportunity for savings, small loans, and micro insurance (the latter is still in development).

- Integrated Community Based Risk Reduction Programme under Partners of Resilience, Nusa Tenggara Timur (NTT)

This programme is implemented by the Partners for Resilience (PfR), which is an alliance consisting of: the Netherlands Red Cross (lead party), CARE Nederland, Cordaid, Red Cross/Red Crescent Climate Centre and Wetlands International. The programme is being implemented in 9 countries, of which is Indonesia, where NLRC takes the lead on behalf of the alliance. All partners cooperate with their local partners, which is the case of NLRC in Indonesia is PMI. By joint planning and implementation the PfR is building upon the specific expertise of its five members, avoiding duplication and fostering complementarity, exchange of good practises and experiences. The aim of the Programme is to reduce the impact of natural hazards on the lives and livelihoods of vulnerable communities in Nusa Tenggara Timur, in several districts which in the case of PMI are Lembata and Sikka. It therefore combines Disaster Risk Reduction, Climate Change Adaptation and Environmental Management and Restoration at the level of strengthening community resilience, civil society and policy dialogue.

- Integrated Community Based Risk Reduction Programme in NTT (Pledge)

This community based risk reduction programme funded by the Netherlands Ministry of Foreign Affairs started in 2008 and the implementation time officially ended in June this year. It's a bilateral programme of PMI with support of NLRC implemented in Sikka and Alor district in NTT. There are still a few remaining tasks and activities to be able to close this programme.

- Integrated Community Based Risk Reduction Programme in West-Sumatera (FRC)

This community based risk reduction programme is funded by NLRC, and implemented by PMI with support of the French Red Cross. The role of NLRC is that of donor.

- New Disaster Risk Reduction programmes

At this moment there are no plans to start up new disaster management programmes, but this could change, especially in case of following up on existing programmes.

- Emergency Response

In case of emergencies that exceed PMIs capacity to respond, NLRC assesses the need and capacity to support PMI in its emergency response (relief, rehabilitation) operation, either via IFRC or bilaterally (possibly in cooperation with other Red Cross Societies). In case of the latter project preparation (donor contacts, emergency proposal writing) and follow up (monitoring, reporting) will be done by NLRC.

- General Disaster Management issues and representation of NLRC

Developments within NLRC, PMI and other partners regarding strategies on Disaster Management (both response and risk reduction).

SPECIFIC TASKS AND RESPONSIBILITIES OF THE POSITION

In relation to the programmes mentioned above, the specific activities of the PM include (but are not limited to):

- Responsible for monitoring, facilitating and supervising PMI organized activities that are part of the PM portfolio as mentioned above.

- Coordinates, in collaboration with PMI and NLRC HQ the evaluation and auditing of ongoing programmes.

- Supports and advises PMI (HQ, province and district level) on program / project management, with priority for activities that are part of the PM portfolio.

- Liaises with NLRC technical advisors and Red Cross/Red Crescent Climate Centre to update them on ongoing activities and developments, and request for technical advice when necessary.

- Monitors the financial situation of the projects in close cooperation with PMI and NLRC finance officer. This includes financial planning and reporting. The PM is responsible for the budgets and has signing authority for all activities included in the PM portfolio.

- Responsible for providing on-time narrative and financial reports to the NLRC HQ and programme partners on the progress of the implementation of the projects in line with donor/HQ requirements.

- Maintains good relationships with partners, donors and potential (local/regional) donors.

- Upon request facilitates missions of representatives of NLRC, donors, partners, external consultants.

- Advises and assists PMI management regarding strategic planning and policy making linked to Disaster Management issues.

- Assists PMI in the coordination of donor support and Capacity Building.

- Represents NLRC in Disaster Management coordination meetings with other partners or organizations within and outside the Red Cross Movement.

- Assists PMI in project development including proposal writing of future NLRC funded disaster management programmes.

- In case of emergency operations for which PMI needs support, identify donors and opportunities, write proposals and follow up on the implementation (monitoring, reporting). This will all be done in close collaboration with the Disaster Relief Unit (DRU) at NLRC HQ.

- Develops and follows up on project agreements/MoUs in collaboration with NLRC HQ.

- On request, temporarily replaces the Country Programme Manager when she is absent.

REPORTING, COMMUNICATION AND COOPERATION

Internally:

The PM will report directly to the Country Programme Manager of the NLRC in Indonesia. Communication with NLRC HQ will be via the Country Programme Manager or directly in case of technical matters.

The PM works closely together with:

- NLRC Project Officer for Disaster Management, who is for programme management matters reporting to the PM, and hierarchically to the Country Programme Manager;

- NLRC Project Assistant, who is for programme management matters reporting to the Project Officer, and hierarchically to the Country Programme Manager;

- NLRC Finance Officers;

- NLRC Admin Officer.

Externally:

The PM will work closely with PMI staff, especially at HQ level (Disaster Management Division and other relevant divisions), and with all programme partners (especially at Indonesia level). Frequent communication will take place with other Red Cross societies active in Disaster Management in Indonesia.

ADDITIONAL INFORMATION

- The PM will be based in Jakarta, in the office of NLRC.

- The PM frequently travels to the programme locations (whenever necessary).

- The PM will abide by and work in accordance with the Red Cross/Red Crescent Principles.

- As part of the labour contract, the PM will sign the Red Cross Code of Conduct.

REQUIREMENTS AND COMPETENCIES

Requirements

- University (Masters) Degree or advanced degree;

- 5 to 10 years of relevant work experience in developing and managing Disaster Management (preparedness, response and risk reduction) programs;

- 3 to 5 years experience in program management with proven ability to develop, write and present plans and proposals, including financial management, planning, reporting and budget control; for long term development programmes as well as Disaster response and Early recovery programmes

- Experience in participatory and strategic planning and review techniques;

- Significant knowledge of and experience with Disaster management in Emergency situations

- Significant experience in program monitoring and evaluation;

- Skills in analysis and research & development of IEC materials is an advantage;

- Experience in working with and implementing through local partners;

- Excellent communication and facilitation skills;

- Able to function as part of a team (HQ/Country Team) and actively pursuing opportunity to strengthen the relationship between HQ and the field.

- Knowledge & experience in community participation techniques is in advance

- Able to adhere to policy and procedures of the NLRC whilst effectively managing programs and people in order to best support and facilitate PMI.

- Red Cross experience is an advantage;

- Practical knowledge of computer skills incl. Word, Excel;

- Indonesian national.

- Fluent in English (orally and in writing)

Key competencies

- Demonstrates professional competence, knowledge and understanding of Disaster Management topics (preparedness, response and risk reduction).

- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

- Shows persistence when faced with difficult problems or challenges, remains calm in stressful situations.

- Ability to work independently, with minimal supervision, to develop clear goals.

- Ability to monitor and adjust plans and actions as necessary.

- Excellent interpersonal skills and ability to establish and maintain effective partnerships and working relations in different cultural and organizational settings.

- Strong assessment, analytical and interpretation skills.

Please submit you application by sending a Resume and Motivation Letter to: silvianapuspita.nlrc@gmail.com

Deadline :19.09.2011