Chemonics International seeks a skilled, experienced Office Manager for its ProRep (Program Representasi) project. ProRep, which is implemented under contract to USAID, aims to increase the effectiveness of representative groups and institutions and so bolster democracy and good governance in Indonesia. The 20-person ProRep team is located in an office in Gedung BRI II in central Jakarta.
Overall requirementsThe Office Manager is responsible for ensuring a well-organized, professional, efficient and clean environment for ProRep staff and visitors in compliance with USAID regulations and the contract on ProRep signed by USAID and Chemonics. In line with Chemonics’ code of ethics the Office Manager ensures that professional and transparent relationships are maintained with all ProRep, Chemonics and USAID staff, project partners,vendors, and others
Specific requirements
The Office Manager:
· Oversees all office administration including human resources;
· Liaises with building management and maintenance personnel on all matters related to the ProRep office, including matters related to lease terms and VAT;
· Serves as the point person for Chemonics ProRep’s legal status in Indonesia;
· Manages expatriate staff housing, hotel, visa and transport issues
· Bids for services to support office operations, and manages long-term vendor relations;
· Manages ProRep office equipment and office communications.
Qualifications
Applicants should have at least five years’ experience as an Office Manager; be proficient in spoken and written English and in the use of MS Office software; and be able to work efficiently in a demanding environment. Knowledge of USAID policies and procedures is a plus.
Time frame
This long-term, full-time position is now available. If interested please send a cover letter and resume to ProgramRepresentasi@gmail.com by Friday February 3, 2012*. Please mention the position in the subject line of your email.
Only eligible candidates will be contacted.
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