ADMIN ASSISTANT II Kinerja USAID - Jakarta based

KINERJA Project, a local governance program funded by USAID focusing on
providing service delivery in the areas education, health and economic
services is currently looking for Administrative Assistant II according
to the scope of work below.

Interested candidates are invited to submit their applications to
apujiastuti@kinerja.or.id <mailto:apujiastuti%40kinerja.or.id>
<mailto:apujiastuti@kinerja.or.id <mailto:apujiastuti%40kinerja.or.id> >
not later than 18 September 2012 indicating the reference subject. All
candidates are requested to specify their availability date in the
application letter. Please note that only short-listed candidates will
be contacted.

Duration of Project: up to February 28, 2015
Position: Administrative Assistant II
Duty Station : Jakarta

General Description of Position:

This position will provide administrative support to the project on a
day-to-day basis.

Duties and Responsibilities:

· In coordination with the Senior Admin Assistant assists,
sets-up,and monitors incoming and outgoing mails, faxes, phone calls,
and other correspondences.The system will be designed to be able to
capture, store, and retrieve these type of information in a timely
manner;

· Prepares a cordial and responsive written and verbal
communication service to both external and internal KINERJA clients for
program and administrative matters;

· Ensures that appropriate letter-heads, logos, and stationary types
are used for different level of correspondence. Understanding RTI and
USAID trademark requirements are essential for this work;

· Prepares letter in both Indonesia and English for different level
clients in an effective and efficient manner;

· Assists Grants Officer, Procurement and HR Officer and Senior
Administrative Assistant in their daily administrative duties, including
publications, library and editing;

· Effectively coordinates other work assignments with relevant
administrative staff;

· Assists in preparing and recording minutes for meetings;

· Assists in preparing travel arrangement (flight/lodging) for all
staff during their plan to visit provincial/districts;

· Sends week travel update to all staff based on staff travel
requests;

· Provide support to Senior Program & Knowledge Management
Specialist in preparing the newspaper articles and activity tables for
quarterly and annual reports.

· Manages Kinerja Library and publications, including its database
update on the shared drive for easy reference;

· Signs goods receipt notes for goods received by the project from
vendors; inspects quantity and quality of goods received;

· Provides back-up in petty cash management at Jakarta office;
prepares petty cash vouchers for approval before making payments;
compiles required petty cash ledgers and reports

Reporting
This position will report to the Senior Admin Assistant.

Key Qualifications

· Minimum S-1 or bachelor degree with at least 3 year work
experience, preferably with Accounting skills and expertise

· Computer skill in Microsoft Office: MS Word, Excel, Power Point

· Excellent communication skills in Bahasa Indonesia and English

· Good time and work management

· Independent, able to take initiative

· Experience in office administration, grants, procurement, HR and
general administration

· Ability and willing to work independently and as a team member in
Project and RTI Indonesia.

· Ability to appreciate international diversity and to establish
effective working relationships with international clients.

For more detail info about us, please visit www.kinerja.or.id
<http://www.kinerja.or.id/> <http://www.kinerja.or.id
<http://www.kinerja.or.id>