SCOPE OF WORK
Administrative
Assistant
Changes
for Justice (C4J) Project
Chemonics
International Inc., a leading international consulting firm, seeks to fill the
following long-term, full-time position for a project funded by the U.S. Agency
for International Development (USAID), Indonesia Changes for Justice (C4J). The
primary objective of the C4J Project is to improve the performance of
Indonesia’s justice system, a prerequisite for good governance and sustained
economic growth, through cooperation with the Supreme Court and Attorney
General’s Office (AGO) of the Republic of Indonesia.
Position Name: Administrative Assistant
Counterparts: USAID, the Indonesian Supreme Court, and the
Indonesian Attorney General’s Office, as well as associated universities and
judicial training institutions in Indonesia and overseas.
Overall
requirements: The Administrative Assistant will at all times adhere to and act
according to the Chemonics Professional Code of Ethics (“Living Our Values”)
and will make the principles of the Code a part of the project’s culture and
standard operating procedures.
The
Administrative Assistant will also ensure that a good and professional
relationship with the universities providing degrees and judicial or
prosecutorial training outside Indonesia is fostered and maintained throughout
the life of the project.
Under
the Office Manager’s direction, the Administrative Assistant will contribute to
the annual work plan contract specifications.
The
Administrative Assistant will be ready to undertake other project duties as
required by the COP and DCOP, if needed.
Specific
requirements:
· Coordinate
all logistical aspects of project administration including arranging travel,
processing travel clearances, fielding consultants, recording correspondence,
and keeping track of project files
· Draft project correspondence
· Assist the COP and DCOP in formatting, editing and finalizing project reports.
· Serving as an alternate to other
administrative assistants in fulfilling office management duties, including
answering phones, photocopying, faxing, ordering supplies/workshop materials,
etc.
· Maintain and stock office supplies and
process supply orders from the Office Manager
· Label and maintain all administrative
files including travel clearances/itineraries, visa requests, consultant
transport and lodging information, and all other non-accounting related
documentation
· Provide administrative support to the
Operations Manager, Chief of Party, and other task leaders
· Prepare reports of meetings convened or
attended by project management
· Assist Office Manager in hosting project
visitors and arranging meeting details
· Answer inquires and supply available
project information from other Chemonics projects, USAID staff and other
development projects as necessary
· Assist Operations Manager in sending
monthly expenditure reports and back-ups to Chemonics home office
· Fulfill
other administrative functions as required
Reporting: The
Administrative Assistant reports directly to the Office Manager. She will
prepare regular oral and written progress reports that demonstrate the status
of project activities toward expected results, as well as other reports as
required.
Qualifications:
· At
least 3-5 years administrative management experience, preferably with
large-scale international projects
· Good English and Bahasa Indonesian
required
· Good in formatting reports and
presentation material
· Successful experience working in a
diverse, fast-paced environment
· Excellent computer and typing skills
including, Microsoft Word, Excel, Outlook exchange email system, and desktop
publishing software such as Adobe, Photoshop, and other similar programs
· Well versed in office administration
duties including faxing, photocopying, answering phones, managing project
correspondence, and arranging meetings
· Bachelors
degree or 5 years administrative experience required
Time Frame: This
long-term, full-time position is available immediately with an annual approved
level of effort of no more than 260 days per year. The employment agreement
will be renewed on an annual basis following a positive performance evaluation.
The C4J project ends on May 11, 2014.
Interested
applicants for this position are requested to send a cover letter and resume
(references will not be contacted prior to the interview) to us.chemonics@gmail.com as soon as possible but no later than September 10, 2012,
and the vacancy will be open until the position is filled. Please indicate the
position in the subject line. Only the
strongest candidates will be contacted. No telephone inquiries, please. The
successful candidates for these positions will be subject to USAID approval and
USAID local salary scales for technical positions.
International (www.chemonics.com) was founded in 1975 and is one of the largest
U.S. consulting firms providing expertise in developing and emerging-market
countries for initiatives financed by USAID.
No comments:
Post a Comment