Vacancy code VA/2012/B5502/1193
Position title Finance Associate
Department/office APO, Indonesia
Duty station Jakarta,
Indonesia
Contract type Local ICA Support
Contract level LICA-4
Duration 12 months
Application
period 17-Sep-2012 to 23-Sep-2012
The UNOPS Indonesia
Project Centre (IDPC) was established to better support, develop and oversee
the UNOPS portfolio of projects in Indonesia and to ensure that synergies
between projects are effectively developed. The IDPC plays a critical
role in ensuring quality services to UNOPS partners that meet stringent
requirements of speed, efficiency and cost-effectiveness. It is also
responsible for liaising with government counterparts, donors, and UN Agencies.
Currently, IDPC is implementing several projects including the Establishment of
Community Learning Centres in the Ex-Mega Rice area in the Province of Central
Kalimantan, and the Procurement of Direct and Unlimited Reception of Satellite
Data for the Territory of Indonesia as part of the Reducing Emissions from
Deforestation and Forest Degradation (REDD+) programme in Indonesia.
Background Information
- Job-specific
To ensure the
synergies between projects and proper administration, the need for a solid
National Finance Associate is recognized for ensuring effective and transparent
utilization of financial resources and integrity of financial service, as well
as support to the Finance Unit and assistance in administration for project
staff on financial matters.
The Finance Associate’s responsibility will mainly focus on managing the
project budget, making payments, accounting of the expenditure and financial
monitoring & reporting. The jobholder will closely work
under the supervision of the Finance Officer for general guidance &
direction.
Functional Responsibilities
Within the delegated
authority, the Finance Associate will be responsible, but not limited to, for
the following functions:
· Take responsibility in
financial reporting, monitoring & accounts receivable / Admin budget of the
office and report to the Finance Officer;
· Take responsibility in
Payment Review and Pay Cycle and report to the Finance Officer;
· Plan and manage the
cash flow and expenditure of the budgets for all projects;
· Allocate / reallocate
expenses as advised;
· Act as a financial
delegate as required for all financial documentation;
· Prepare accurate and
timely periodical and other financial and administrative reports and ensure
that internal control systems are functioning and all relevant records are
maintained;
· Assist and advise the
Project Centre Manager on financial matters, including budgeting related to
their individual projects;
· Respond to queries on
status of payments/accounts/expenditures and/or budget matters and resolve any
discrepancies;
· Carry out the day to
day financial transactions;
· Process and issue
payments through cheques or bank transfers;
· Process payments
related to salaries and in this regard liaise with HR unit;
· Supervise the
Admin/Finance Assistant;
· Receives and analyses
incoming financial documents and correspondence for completeness of information
in conformity with UNOPS financial rules and regulations. This includes:
checking requests for allocations, invoices from outside suppliers,
inter-office vouchers, miscellaneous contracts, project sub-contracts, travel claims,
pre/present project expenses vouchers and advances among others;
· Logs all
incoming/outgoing transactions;
· Check documentation to
ensure certification of services rendered/goods delivered is written on the
payment document and duly signed by authorized staff;
· Check that payment to
sub-contractors is in compliance with the terms and conditions of
agreement;
· Prepare all the
relevant supporting documentation for the Regional Finance Officer / Associate
to review payment vouchers;
· Ensures that financial
records are maintained;
· Examines client
queries and provides explanations, addressing the supervisor in disputed,
complex or unusual cases;
· Drafts correspondence
to clarify discrepancies;
· Maintains the roster
with names, addresses and phone numbers of the contact finance staff of
projects, UN and government offices and suppliers and sub-contractors;
· Maintains the unit’s
filing system according to UNOPS procedures;
· Prepare draft
documents for internal & external audit and respond to audit queries &
observations.
· Any other duty as
requested by the Project Centre Manager and the Regional Financial Management
Officer.
· Perform other related
duties as required.
Competencies
· Sound knowledge in the
field of financial management;
· Ability to quickly
respond to the needs of the client within the permissible rule of UNOPS;
· Knowledge in ATLAS and
IPSAS is an added advantageAbility to work systematically, analytical and
interpersonal skills.
·
Education/Experience/Language requirements
· A Bachelor degree in
Accounting, Finance or related field or a Masters degree in Accounting, Finance
or related field.
· At least five years of
progressive work experience in project accounting and financial reporting using
a computerised system for a Bachelor degree holder. One year of
progressive work experience in project accounting and financial reporting using
a computerised system for a Masters degree holder.
· Working experience
with UNOPS or any other UN organisations’ financial rules & regulations is
an asset.
· Fluency in English and
Bahasa is required.
Contract type, level
and duration
Contract type: ICA
(Individual Contractor Agreement)
Contract level: Local ICA 4 (L-ICA 4)
Contract duration: 12 months initially, renewable subject to
satisfactory performance and funding availability.
To apply please follow the link: https://gprs.unops.org/pages/viewvacancy/VADetails.aspx?id=1193
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