Social & Scientific Systems, Inc. is looking for Financial/Procurement Analyst with the following
requirements and job description.
Job Description:
Provide financial/procurement support to Social &
Scientific Systems, Inc. (SSS) for the Indonesia Research Partnership on
Infectious Disease (INA- RESPOND) Secretariat in Jakarta, Indonesia.
Candidate must be comfortable working in a fast-paced environment with a high
volume of work, and must be fluent in both written and spoken Bahasa Indonesia
and English.
DUTIES AND RESPONSIBILITIES:
Tasks to Support SSS Financial &
Administrative Tracking and Reporting:
· Coordinate and support the financial
management and other business operations activities for all current and future
studies supported by the Network:
o Formulate budget projections.
o Assess, monitor and control Network
projected spending and actual expenditures against budget.
o Prepare financial reports such as
budget versus actual reports, and management discussion and analysis
narratives.
o Monitor and prepare yearly reports
on the location and condition of Government Funded Equipment (GFE) and submit
to SSS.
· Perform procurement functions and
negotiate best prices with vendors. Provide documentation of vendor costs in an
Excel spreadsheet and justify supporting choice of vendor.
· Proactively coordinate the ordering
of office supplies, assuring that supplies are stocked.
· Work with SSS-Headquarters staff
(SSS-HQ) to ensure that contract authorizations are in place, such as are
required for travel, conference, hotel and purchase of equipment. Prepare
budget for regional travel to meetings and reconcile travel expense forms if
necessary.
· Process invoices and prepare Expense
Reports (EA’s) and send them to finance for payment.
· Maintain project files and project-specific
contact databases.
· Perform other office, and financial
duties as directed by the Finance & Administrative
Manager.
· Assist in preparation of monthly
financial reports for submission to SSS on the activities,
problems/resolutions, and plans for the coming month and submit by the 5th of every month.
· Reviews and updates the Office
Inventory List.
Tasks to Support the Conduct of
Clinical Trials In Indonesia:
· Support the National Institutes of
Health Research and Development (NIHRD) with the review of the Monthly
Financial Report from research sites and take corrective action in case of
errors.
· Review Budget Activity Fund Request
and the Settlement Report from all regional offices.
· Prepare financial analysis as
requested.
· Process travel expense reports for
research site staff and consultants.
· Inspect deliveries against the
orders and track the status of outstanding orders.
· Other duties as assigned by the
supervisor.
Required Skills
· Skilled in operating
standard office equipment
· Strong knowledge of
clerical and administrative procedures and systems such as filing and
record keeping
· Strong knowledge of principles
and practices of basic office management
· Fluent in Bahasa Indonesia and
English languages, both written and verbal
· Self-organized with a
strong sense of prioritization. Must be comfortable working in
fast-paced environment
· Strong interpersonal skills and
customer service orientation
· Strong written and verbal
communication abilities
· High level of proficiency
in Microsoft business applications, Excel and Word
· High level of accuracy
and attention to detail
· The ability to competently and
independently manage all of the Duties and Responsibilities with
minimal guidance and supervision
To apply, please email your Resume/CV to Meity Siahaan, Finance
and Admin Manager at MSiahaan@s-3.com
Please write down the position that you'd like to apply in the subject line of
your email.
Interested parties should respond immediately.
Application closing date: October 25, 2012.
Only shortlisted candidates will be contacted.
No phone and e-mail inquiries, please.
More information about Social & Scientific Systems, Inc can be found on our
website http://www.s-3.com/
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