Vacancy - Finance & Administration Officer

Coca-Cola Foundation Indonesia is seeking applications for the
position of Finance & Administration Officer to support PerSeru Program.
The PerpuSeru Program aims to assist  public library development to move become
learning center of community.
The Finance & Administration
Officer isbased in Jakarta and
full time position.


Overview :
The Finance & Administration Officer
reports to the Finance & Administration Coordinator and key
responsibilities include but not limited to following; preparing financial
statements, maintaining cash control, preparing the payroll and personnel
administration, maintaining accounts payable, administering payments, managing
tax matters as well as managing office operations including petty cash.

Core
Responsibilities :
1.      Manage the payments process of all related
expenditures:
·      Make
daily cash payments to suppliers.
·      Issuing and monitoring of work floats and any
cash advances, ensuring they are settled/repaid in a timely manner.
2.      Record and review of financial transactions
related to programs activities and operations.
·      Entering all transactions onto field office
spreadsheet on a daily basis, reconciling to cash counts.
·      Ensure that all data fields are complete, codes
are valid and formats are correct.
·      Ensure
that expenditures are fully charged in accordance with donor budgets on a
monthly basis.
·      Liaise
with field Finance staff on any queries relating to financial information
supplied.
3.      Ensure sufficient levels of cash are available
according to program/operational needs.
·      Assist Budget holders in preparation of cash
requirement forecasts in line with budgetary requirements.
·      Submit
monthly forecasts and subsequent weekly cash transfer requests to the Finance &
Administration Coordinator.
4.      Coordinate and monitor the operations of human
resources, administration and logistic functions to ensure the achievement of
their goals and efficient performance, such as:
·      Ensure staff leave records are maintained and
staff is reminded about utilizing their leave according to the individual leave
plan for the year.
·      Respond to all travel requests of the field
team by arranging travel cost effectively and efficiently.
·      Develop and maintain an efficient and simple
filing system for the program, administration, HR and other general files.
5.      Monitor implementation and improvement of
office procedures (human resources, administration and logistics).
·      Ensure all office requirements (stationary and
other supplies) are made available on time.
·      Organize for regular maintenance of office
equipment, inventories and other resources to ensure efficient functioning of
offices.
·      Ensure
an efficient and healthy office environment for improved efficiency.

Skill and Experiences :
·      Minimum 3 years of total working experience and
prior experience in an NGO.
·      Ability to analyze multi-funded operations.
·      Concern for detail with analytical thinking.
·      Proven good track of implementing efficient
supply chain management cycle.
·      Ability to set up accounting system in
small-medium scale organization.
·      Expert in accounting recording system and audit
field work.
·      Proven good tracking in implementing Q-Books
System and grants management systems will be favorable.
·      Very good manage tight schedule as team player
and good planner.
·      Fluent in English, verbal and written.
·      Excellent computer skill (Excel, Word, and
Power Point).
·      Ability to problem solve, show initiative and
work independently.
·      Respond to requests, queries in timely manner
and high initiative.
·      Good information sharing/communication skills.
·      Excellent self-motivation and initiative to
establish working relationships across diverse projects.
·      Ability to effectively manage competing
priorities and work under pressure.

Please updated CV and application letter should be
sent to : info@perpuseru.org before 19
October 2012.
Only short listed candidates will be notified.