Vacancy Notice - Temporary Operations Assistant

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

International Organization for Migration (IOM) Indonesia is looking for a Temporary Operations  Assistant according to the terms of reference below:


I. Position Information

Reference No.
Position title
Position grade
Duty station
Type of Contract

SVN/ID10/2012/068
Temporary Operations Assistant
General Service Staff, Grade 4
Semarang
Special All Inclusive Contract for 3 months (the first three months will be considered as probation period). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged

Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation

Band IV
Migration
RCA
n/a
n/a
n/a

Reporting directly to

RCA Programme Coordinator for Java Region

Overall supervision by

Programme Coordinator IOM Indonesia

Managerial responsibility

No

Directly reporting staff

0


II. Organizational Context and Scope

Under direct supervision of RCA Programme Coordinator for Java Region and the overall supervision of the Programme Coordinator IOM Indonesia, the incumbent will provide care and support to refugees and asylum seekers in Semarang.


III. Responsibilities and Accountabilities

1.       Maintain coordination with the local Immigration Department, Police and other relevant authorities on IOM services and activities in his/her areas.
2.       Monitor Irregular Migrants activities and ensure that all basic services are provided to all Irregular Migrants (IMs) under IOM auspices in a timely and efficient manner. Basic services to be provided to IMs include adequate and appropriate food and water, acceptable accommodation facilities, security and medical assistance, including psycho-social counseling and recreational and educational activities.
3.       Visit Irregular Migrants and undertake activities as indicated in the visit activity / work plan prepared in coordination with supervisor.
4.       Provide counseling to Irregular Migrants on their option to continued stay in Indonesia or Voluntary return to country of origin
5.       Coordinate with the Medical and Psychosocial Coordinator to ensure that all Irregular Migrants      are provided adequate and appropriate medical services, including psychosocial counseling.
6.       Provide ad-hoc support to local authorities in areas related to identification and handling of       irregular migration.
7.       Coordinate with local authorities to assist the intercepted migrants.
8.       Ensure needs of intercepted migrants are provided.
9.       Manage the operational expenses and ensure IOM expenditure is based on IOM regulations.
10.   Provide ad hoc activity reports to IOM Jakarta.
11.   Provide monthly statistics and formatted reporting to IOM Jakarta.
12.   Perform other duties as may be assigned.



Accountability

Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas

Communication

Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

Proactively develops new ways to resolve problems

Leadership and Negotiation

Convinces others to share resources
Presents goals as shared interests

Performance Management

Provides constructive feedback to colleagues
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans


Professionalism

Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Effectively applies knowledge of migration issues within organizational context
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work

Technological Awareness

Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work



Technical

a). Delivers on set objectives in hardship/difficult situations.
b).  Effectively coordinates actions with other implementing partners.
c).  Works effectively with local authorities, stakeholders, beneficiaries, and the broader community
       to advance country office objectives.
d).  Good level of computer literacy (Ms Office)
e).  Willingness to Travel.


V. Education and Experience


a).  Minimum Diploma degree (D3) in economic, political, social science or business and counseling.
       A university degree in any of these fields will be highly regarded.
b).  Have minimum 4 years of experience in any of these fields particularly in dealing with migrants
       and training or livelihoods projects.
c).  Previous experience working with IOM is an advantage.
d).  Experiences in areas related to the work of humanitarian matters or experience gained from
       working in the UN is an advantage.



VI. Languages


Fluency in English and Bahasa Indonesia, both oral and written.



HOW TO APPLY

Interested candidates are invited to send the application in ENGLISH, with :

a)      Cover letter, clearly specify suitability and availability date,
b)     Complete the Personal History Form  which can be downloaded at the following link :
        http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c)      Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).

Please submit the application by email  to recruitment-indonesia@iom.int indicating the reference code above as subject.

The deadline for applications is  15  October  2012

Due to the expected volume of applications, only candidates under positive consideration will be notified


For more detail info about us, please visit www.iom.or.id.