Vacancy : Public Information Assistant (Part Time), Banda Aceh

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

International Organization for Migration (IOM) Indonesia is looking for a Public Information Assistant (Part Time Contract) according to the terms of reference below:



I. Position Information

Reference No.
Position title
Position grade
Duty station
Type of Contract

SVN/ID10/2012/070
Public Information Assistant
General Service Staff, Grade 4
Banda Aceh, Indonesia
Special All Inclusive Part Time Contract (50% basis), 3 (three) months with possibility of extension.

Seniority band:
Job family:
Organizational unit:
Position number
Position rated
Subject to rotation

Band IV
Media & Communication
Support
n/a
n/a
n/a

Reporting directly to

Project Manager (PM)

Overall supervision by

Chief of Mission

Managerial responsibility

No

Directly reporting staff

0


II. Organizational Context and Scope

Under the direct supervision of the Project Manager (PM) and overall supervision of the Chief of Mission (COM), and in close coordination with Government Liaison Assistant,  the Public Information Assistant (PIA) will assist in the planning, implementation and monitoring of Public Information components of the DRR Project in the Aceh Province.


III. Responsibilities and Accountabilities

1.      In coordination with Government Liaison Assistant, ensure that public awareness activities through printing and audio visual media are implemented according to the predetermined target and timeframe and in line with donor requirements.
2.      Collect information through e.g. field visits, interviews, research and other relevant inputs necessary for the development of Information, Education and Communication (IEC) materials
3.      Identify and develop various awareness raising events that enable effective dissemination of community resilience messages to relevant stakeholders;
4.      Responsible for the timely production IEC materials in both Bahasa Indonesia and English, and in coordination with Project and Partnership Coordinator ensure that those IEC materials are distributed and disseminated to the targeted communities, government entities, partners, and other relevant stakeholders;
5.      Keep track of various IEC materials produced and distributed;
6.      Liaise with various local and national media ensuring that risk reduction messages reach large scale of audience;
7.      Translate press releases, opinion editorials and other public documents pertaining DRR significant to IOM DRR project;
8.      Prepare briefing papers and talking points for IOM public awareness activities e.g. radio and TV talk show;
9.      In coordination with PM and Government Liaison Assistant,  identify various opportunities for synergies with various stakeholders including universities and private sectors for dissemination of DRR issues to targeted beneficiaries;
10.  In coordination with Government Liaison Assistant, provide inputs for reports pertaining public awareness activities;
11.  Assist Project Manager to promote and raise awareness of the project activities by establishing contacts with the local and national journalist and as necessary assisting them during the field visit when scheduled;
12.  Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times;
13.  Perform other duties as may be assigned by PM/HO



IV. Competencies


The incumbent is expected to demonstrate the following technical and behavioural competencies


Behavioural

Accountability

Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area

Communication

Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience



Creativity and Initiative

Proactively develops new ways to resolve problems

Leadership and Negotiation

Convinces others to share resources
Presents goals as shared interests

Performance Management

Provides constructive feedback to colleagues
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans

Professionalism

Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration Solutions

Teamwork

Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions

Technological Awareness

Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work



Technical

a)      Drives and fosters understanding of Media and Communications concepts amongst key personnel in IOM
b)     Correctly and effectively applies knowledge of traditional and social media
c)      Interfaces across units and departments within IOM to extract relevant information
d)     Demonstrated strong communication skills as well as interpersonal and public relation skills
e)      Experience in developing lessons learned and best practices documents
f)       Ability to prepare clear and concise reports
g)      Proficient in computer applications
h)     Good written and spoken communications skills,
i)       Good interpersonal skills, high loyalty, ability to work in a multi - cultural environment and good working in team.



V. Education and Experience

a)      Diploma Degree preferably in journalistic, communication, public relations, political and social science, or alternatively, combination of related education and professional experience. A university degree in any of these fields will be highly regarded.
b)     Have at least four (4) years of professional experience in public awareness raising activities in DRR or development project, UN agencies, NGOs, and other stakeholders.
c)      Familiar with DRR and development issues.



VI. Languages


Fluency in English and Bahasa Indonesia both written and spoken is required.



HOW TO APPLY

Interested candidates are invited to send the application in ENGLISH, with :


a)      Cover letter, clearly specify suitability and availability date,
b)     Complete the Personal History Form  which can be downloaded at the following link :
        http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c)      Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).

Please submit the application by email  to recruitment-indonesia@iom.int  and Please put the following information in your email subject:

(Name)/(Level of Education)/(Educational Background)/(Years of Experience in public awareness raising activities in DRR or development project, UN agencies, NGOs, and other stakeholders)

Example: Budi Setiawan/Bachelor Degree/Public Information/4 years in media & public information from __________.

The deadline for applications is  22  October  2012


Due to the expected volume of applications, only candidates under positive consideration will be notified.


For more detail info about us, please visit www.iom.or.id