URGENTLY REQUIRED ! Receptionist cum Administration Assistant - CCPF Jakarta

Vacancy Announcement - URGENTLY REQUIRED !!

The Cipta Cara Padu Foundation (CCPF)  is a not for profit Organization is urgently need and searching for the right candidate to fill in a Receptionist /Administration Assistant position.

Duty station : Jakarta.

Under the guidance and coordination with the Finance Manager, the Reception/Administration Officer duties and tasks is to provide coverage for organization’s administration matters including current projects that include but not limited to:

1. Handle incoming/outgoing telephone calls and requests.

2.Undertake routine administrative and clerical tasks, including the preparation of official letters and documents, and arrange for their distributions

3.Handle all incoming mails/packages and preparation of outgoing mails/packages.

4.Typing documents including prepare minutes meeting

5.Making photocopy and other materials.

6.Making travel arrangement for staffs, consultants and guests including air ticket reservations, hotel reservations, airport pick ups, transportation bookings etc.

7.Assisting in making logistical arrangements for workshops, trainings, and meetings Provide assistance for project’s documentations

8.Schedule appointments, maintain calendars for organization/project’s purpose,

9.Handling procurement process: create Purchase Orders, Purchase Requests, and Bid selections

10.Prepare budget activities

11.Provide support to project field staff regarding preparation of activities and event in the field (hotel reservation and other related matters)

12.Collect and review Travel Expense Report staff including consultant

13.Orders, maintains, and distributes office supplies

14.Perform other general administrative and clerical support.

Qualification:

* Graduate from secretarial or business studies

* Minimum 3 year experience in office administration with NGO or INGO

* Knowledge of administrative and clerical procedures including reservation and organizing event

* Excellent interpersonal, communication, and organization skills including with government or other important partners

* Preferably experienced working with USAID project including knowledge in branding and marking

* Pleasant personality and independent

* Proficiency in Microsoft Office Applications

* Competencies: Good oral and written communication skills in English and Bahasa, willingness to learn, possess integrity, accuracy, analytical, pro-active, meticulous, and able to work as part of the team.

Interested candidate to send CV and cover letter as soon as possible to the HR and Administration Manager CCPF at : hrd.ccpf@ccp-indonesia.org.

The position is targeted to be filled by 1st March 2013. Please use RCAA- (candidate/your name)  on the subject of your E-mail. Interview will be hold as soon as short listed candidate being identified.