International Organization for Migration (IOM) Indonesia is looking for a Head of Human Resources Unit according to the terms of reference below:
I. POSITION INFORMATION
Position title : Head of Human Resources Unit
Position Grade : National Officer / NO-A (Base salary : IDR 25,026,333 per month)
Duty Station : Jakarta
Duration & Type of Contract : Special All Inclusive Contract for 6 (six) months with the possibility of extension.
Reporting directly to : Senior Resources Management Officer
Overall supervision by : Chief of Mission
Managerial responsibility : Yes
Directly reporting staff : 4
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the overall supervision of the Chief of Mission and direct supervision of the Senior Resource Management Officer and in coordination with relevant Human Resources Management (HRM) units at Headquarters (HQ), Manila and Panama, the successful candidate will be responsible and accountable for coordinating the Human Resource functions of the Mission and its sub-offices.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Oversee and manage the HR Unit Staffs, providing effective leadership and guidance to IOM personnel involved in all aspects of daily HR operations and management, including distribute, coordinate or consolidate work performed by other HR staffs as well as evaluate their work performance. Train the human resources department staffs at the duty station and Admin/Finance Assistant sub-offices as needed.
2. Advise the Senior Resources Management Officer on interpreting and applying IOM’s Human Resources policies, rules and regulations, as well as standards and related processes taking into account of the Mission’s activities and are in accordance with these practices and in compliance with HR internal management policies.
3. Provide support to Mission management in fulfilling the appropriate staff vacancy needs. Advise the Project Managers on staffing and other personnel issues.
4. Propose appropriate and effective administrative instructions to the management considering mission's need. Establish processes and procedures related to administration of national staff entitlements.
5. Coordinate with HQs and the Finance Section on the delivery of benefits/entitlements to international staff in the field.
6. Supervise the preparation of monthly payroll for national staff/non staff and National/International Consultants/Interns and ensure accuracy. Assume the responsibility of payroll Posting and work in close coordination with the other members in order to validate and verify the payroll simulation before the monthly pay run and posting of national staff payroll in SAP system for HR.
7. Supervise the correct use of the different PRISM-HR functionalities by the administrative/HR staff at the Mission.
8. Supervise maintenance of personnel files/database and ensure that attendance records of all national staff of the Mission are maintained.
9. Assist in the planning and organizing of the staff development and training for the Mission in close collaboration with HRM/Staff Development and Learning (SDL), including the establishment of staff development and training priorities and plans. Facilitate the maintenance and upkeep of mission HR/ Training database.
10. Ensure timely and coordinate the implementation of the Mission’s Staff Evaluation System (SES).
11. Assist the HR-related reporting requirements of IOM Indonesia, as required.
12. Liaise with and maintain good working relationship with IOM partners as well as with other IOM Missions as necessary for the effective exercise of his/her functions.
13. Attend external meetings as and when required and brief management accordingly.
14. Perform such other duties as may be assigned.
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
· Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA)
· Accepts and gives constructive criticism
· Follows all relevant procedures, processes, and policies
· Meets deadline, cost, and quality requirements for outputs
· Monitors own work to correct errors
· Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
· Identifies the immediate and peripheral clients of own work
· Establishes and maintains effective working relationships with clients
· Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
· Keeps clients informed of developments and setbacks
Continuous Learning
· Contributes to colleagues' learning
· Demonstrates interest in improving relevant skills
· Demonstrates interest in acquiring skills relevant to other functional areas
· Keeps abreast of developments in own professional area
Communication
· Actively shares relevant information
· Clearly communicates, and listens to feedback on, changing priorities and procedures
· Writes clearly and effectively, adapting wording and style to the intended audience
· Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
· Actively seeks new ways of improving programmes or services
· Expands responsibilities while maintaining existing ones
· Persuades others to consider new ideas
· Proactively develops new ways to resolve problems
Leadership and Negotiation
· Convinces others to share resources
· Actively identifies opportunities for and promotes organizational change
· Presents goals as shared interests
· Articulates vision to motivate colleagues and follow through
Performance Management
· Provides constructive feedback to colleagues
· Identifies ways for their staff to develop their abilities and careers
· Provides fair, accurate, timely, and constructive staff evaluations
· Uses staff evaluations appropriately in recruitment and other relevant HR procedures
· Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
· Sets clear and achievable goals consistent with agreed priorities for self and others
· Identifies priority activities and assignments for self and others
· Organizes and documents work to allow for planned and unplanned handovers
· Identifies risks and makes contingency plans
· Adjusts priorities and plans to achieve goals
· Allocates appropriate times and resources for own work and that of team members
Professionalism
· Masters subject matter related to responsibilities
· Identifies issues, opportunities, and risks central to responsibilities
· Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
· Persistent, calm, and polite in the face of challenges and stress
· Treats all colleagues with respect and dignity
· Works effectively with people from different cultures by adapting to relevant cultural contexts
· Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
· Actively contributes to an effective, collegial, and agreeable team environment
· Contributes to, and follows team objectives
· Gives credit where credit is due
· Seeks input and feedback from others
· Delegates tasks and responsibilities as appropriate
· Actively supports and implements final group decisions
· Takes joint responsibility for team's work
Technological Awareness
· Learns about developments in available technology
· Proactively identifies and advocates for cost-efficient technology solutions
· Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
· Establishes realistic resource requirements to meet IOM needs
· Builds stable strategic alliances with relevant parties
· Identifies sources of and secures funding from external stakeholders to meet IOM needs
Technical
· Adapts best Human Resources practices to the requirements of IOM to facilitate the achievement of strategic objectives
· Effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes
· Delivers Human Resources solutions customized to the needs of IOM
V. EDUCATION AND EXPERIENCE
a) Indonesian National with completed advanced university degree (Master's degree or equivalent) from an accredited academic institution, preferably in Human Resources, Business Administration, International Relations, Social Sciences or related fields.
b) At least two years of professional experience (in supervising the Administration and Human
Resources Management, preferably with international organizations).
c) Proven HR experience in an international organization or in private sector;
d) Experience in designing and implementing organizational development processes;
e) Legal background in the field of HR an advantage;
f) Familiarity with the UN common system or similar systems, knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection, practices and training programmes;
g) Working experience in PRISM HR would be an advantage
VI. LANGUAGES
Fluency in English and Bahasa Indonesia, both oral and written
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with :
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit the application by email to recruitment-indonesia@iom.int and indicating the reference code above (SVN/ID10/2013/010) as subject. Only applicant who meet the above qualification will be short-listed
The deadline for applications is 05 March 2013.
For more detail info about us, please visit www.iom.or.id
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