Italian Red Cross Vacancy: Supporting Officer to Country Representative - Jakarta based

ItalianRed Cross is looking
for candidates to be based in Jakarta, Indonesia for the post of :
SUPPORTING OFFICER TO COUNTY REPRESENTATIVE 

(6 months Fixed Term
Contract with the possibility of an extension)


Programme
Key tasks and responsibilities:

1. Technical liaison with Division, Bureau and Units of PMI NHQ and ensuring that all obligations with respect to the Italian Red Cross-PMI program agreement are adequately carried out;
2. Technical support to PMI chapters and branches in the implementation of program;
3. Technical support to Italian Red Cross in developing, testing and implementing program's monitoring and evaluation tools, including regular visit in coordination with PMI and other partners;
4. Participation in coordination meetings and workshops with external parties, including handling the organization of events and workshops as necessary as well with organization team;
5. Ensure effective information-sharing and good collaboration with local, national and international DM counterparts;
6. Produce accurate, regular and timely reports for the Italian Red Cross (weekly, monthly) and ensure that clear information about the program is regularly made available;
7. Provide support to Country Representative in document and correspondence preparation and follow-ups;
8. Handles minute-taking of meeting and reports;
9. Drafts and types correspondence, ensure interpreting and translation as needed;
10. Technical support for the development of project/program’s exit strategy, ensuring that the outputs of the project(s) are adequately sustained within the support from local Government;
11. Produce final reports that include appropriate archiving of all project/program’s documentation;
12. Perform other tasks as required by the program
 Logistics/Administrativekey tasks and responsibilities:
1. Responsible of the support service in administration, logistics and general affairs of Italian Red Cross - Jakarta Office;
2. Performs general office/secretarial duties autonomously;
3. Be responsible to record work expenses of Delegation by grouping bills, entering data in excel sheet, making photocopies before sending original bills, according to Italian Red Cross procedures;
4. In charge of all the purchase according to Italian Red Cross procedures;
5. Prepare price quotations in the market when requested;
6. Responsible of office supply / stationary;
7. Tickets and accommodation booking for Italian Red Cross employees;
8. Monitor the arrangement and expiry of VISA and KITAS of delegates. Coordinate accordingly with IFRC;
9. Maintain filing system of financial and narrative reports from PMI;
10. Coach PMI’s finance staff at Pusat, Chapter and Branches level for all financial related issues, according to Italian Red Cross requirements;
11. In coordination with Finance and Project staff from PMI, ensure that financial and narrative reports are submitted timely;
12. Check and monitor funds transferred from Rome to PMI;
13. Ensure that fund requests of each project are submitted on time by PMI;
14. Check financial and narrative reports produced by PMI, and translate into English where necessary;
15. Check PMI’s bank account, keeping tracking table of transferred funds to PMI Pusat and to Chapters and Branches;
16. Closely monitor on the movement and remained balance of funds
17. Perform other tasks as required by the program
Posting :
Jakarta, and field visits
according to the needs
Qualification &
Experience :
* Preferred University degree in relevant discipline (development management, management, etc)
* The candidate is required to be a problem solver, mature, Patience, flexible, dedicated, efficient, articulate and systematic as well as possess a strong leadership
* Work experience with the PMI approximately for 3 years is preferred
* Experience in Program Management (Planning, Budgeting, Monitoring and Evaluation and Reporting) for 3 years is preferred
* The candidate possesses basic financial accounting knowledge
* Good communication skills (fluency in both oral and written English and Bahasa Indonesia are required)
* Trustful person
* Good knowledge of Microsoft (word, Excel, PowerPoint)
* Experience in development work is required
* The Candidate should be able to work in a team as well as on an individual basis
Please submit your application letter
addressing the above qualifications and experience with your curriculum vitae
on 5 May 2013 at the latest to :
Human Resources Department
Email: ifrc.recruitment@gmail.com
Please indicate on the subject heading:SUPPORTING OFFICER TO COUNTY REPRESENTATIVE(Italian RC)
Only short listed candidates will be
notified.