MONITORING AND REPORTING OFFICER (MNR) (FOR INDONESIAN NATIONALITY ONLY)

Please apply online through the following link:  http://jobs.undp.org/cj_view_job.cfm?cur_job_id=36577
36577 - MONITORING AND REPORTING OFFICER (MNR) (FOR INDONESIAN NATIONALITY ONLY)

Location :                         Jakarta, INDONESIA
Application Deadline :  12-Apr-13
Additional Category:     Crisis Prevention and Recovery
Type of Contract :          Service Contract
Post Level :                      SC-8
Languages Required :   English
Expected Duration of Assignment: 6 months for initial contract

Background
“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”
Phase II of the Safer Communities through Disaster Risk Reduction in Develop¬ment (SC-DRR) Project will scale up initiatives delivered by Phase I of the Project (2007-mid 2012).  Its main goal is to make disaster risk reduction a normal part of the development process, one that is embedded in core functions of the central and local government and its public and private partners.  The project will focus on policy formulation and support to develop the capacity of local disaster management agency.
The project aims to achieve two main outputs:  (a) Policy guidance and instruments developed to support the national government in disaster risk reduction and (b) Capacity of BNPB and BPBDs strengthened in planning and budgeting for disaster risk reduction.
The National Agency for Disaster Management (Badan Nasional Penanggulangan Bencana – BNPB) is the Implementing Partner of this project. Strategic partnerships will be maintained and strengthened with other relevant GOI ministries and agencies, as well as with public and private partners at international, national and local levels.  The overall target budget for the eighteen month project stands at AUD $1,5 million.
This position is located primarily in project under the overall guidance of National Project Manager (NPM).  The incumbent will contribute to the effective implementation of the evaluation policy, ensures that minimum monitoring and evaluation requirements for projects are met, and participates in the conduct of thematic and crosscutting evaluations. S/he will be responsible to ensure that project evaluations are carried out according to agreed schedules. S/He will be responsible to ensure that findings and recommendations are well conveyed to the project team.
The M&R Officer will also track results and apply the monitoring framework as set up in the project document in line with prevailing internal monitoring guidelines, ensuring that reporting arrangements and requirements are in place and are being implemented in a timely manner.

Duties and Responsibilities
1.      Ensures the implementation of monitoring and reporting policies and strategies, focusing on achievement of the following results:
ü  Provision of regular update and input in monitoring of project activities, to assess overall project implementation with respect to project objectives, outputs and indicators;
ü  Provision of effective troubleshooting, suggestion for corrective measures to be undertaken, and make arrangements of technical assistance to implementing partners based on results of monitoring, where necessary
ü  Timely reporting arrangements are in place and  being implemented to ensure that the reporting requirements are met in a timely manner.
ü  Timely collection of informaton and drafting of ‘human interest stories’ of persons impacted by UNDP supported programming
ü  Provision of guidance to implementing partner and serves as focal point for M&R in line with UNDP monitoring and reporting policies, procedures and practices;
ü  Analysis of data related to the project at the national, provincial and district levels;
ü  High-quality data presentations, data maps, statistical spreadsheets for internal and external consumption: government, other UN agencies, etc;
ü  Effective showcase to external stakeholders on progress made and impacts delivered.
2.      Ensure effective support  of the implementation of evaluation plan, focusing on achievement of the following results:
·        Provision of guidance to implementing partner and serves as focal point for M&R in line with UNDP evaluation policies, procedures and practices;
·        Provision of input for the Project Manager on the needs for evaluation based on the donor agreements;
·        Analysis based on data collection for the evaluation process as necessary and requested by independent evaluators;
·        Coordination with the project team, project board and the stakeholders to ensure smooth conduct of the evaluation;
·        Provision of high quality of  data and strategic inputs for improving the existing M&R systems;
·        Coordination with the project team in monitoring the implementation of evaluation recommendations.
3.      Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and reporting, focusing on achievement of the following results:
Ø  Effective support to project staff in identification, documentation, synthesis of lessons learned and best practices to be integrated into broader knowledge management efforts;
Ø  Contribution to the implementation of Evaluation Knowledge Management and Learning Strategy;
Ø  Established system and updated documentation of research reports, studies and evaluations are maintained. This includes the collection and documentation of relevant reports from government research bodies, national and international agencies, etc;
Ø  Facilitation and participation in results-oriented monitoring and evaluation training efforts.
Competencies
Core Competencies:
• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others.
• Informed and transparent decision making
Functional Competencies:   
Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy
- Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis
- Assesses project performance to identify success factors and incorporates best practices into project work
- Researches linkages across programme activities to identify critical points of integration
- Monitors specific stages of projects/programme implementation
Building Strategic Partnerships
Levle 1.2:  Maintaining a network of contacts
- Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products
- Generates new ideas and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies/best practices/new approaches
Resource Mobilization (Field Duty Stations)
Level 1.2:  Providing inputs to resource mobilization strategies
- Analyzes information/databases on potential and actual donors
Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies and new approaches
Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Analyzes the requirements and synthesizes proposals
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Level 1.2: Preparing information for global advocacy
- Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
- Maintains a functioning network of contacts in the media and civil society, to promote a
Client Orientation
Level 1.2: Establishing effective client relationships
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
Willingness to take Prince2 training and certification, RMG
Required Skills and Experience
Recruitment Qualifications
Education:
Master degree in International Relations, Management, Business, Political Science, Economics, Statistic or other relevant fields of study would be desirable, but it is not a requirement.
Experience:
• Minimum 2 years of professional experience, preferably in the field of development for candidates with Master Degree and 6 years for candidates with Bachelor Degree
Language Requirements:
• Fluency in written and spoken English is an absolute necessity;
• Fluency in written and spoken Bahasa Indonesia is required.
Other Requirements:
 • Demonstrated strong familiarity with UNDP development  projects in Indonesia.
• Solid experience monitoring and producing  high quality report of development projects
• Strong knowledge and experience in project management support are essential as well as ability to draft high quality report supported with graphic and statistical summaries.
• Experience in monitoring, evaluation and reporting with a background and interest in the analysis of socio-economic issues and related policy matters.
• Knowledge on various donor’s reporting requirements
• Excellent analytical skill and advance computer skills required, knowledge of spreadsheet and database packages
• Good inter-personal and team building skills.
• Full time availability for project management support duties is essential.
• Familiar with Government and UN/UNDP procedures would be desirable
• Experience in handling of web based management systems would be highly desirable.
Female candidates are encouraged to apply
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.