Repost: IBCA_Secretary and HR Staff Post 2013.docx

INDONESIAN
BUSINESS COALITION ON AIDS
                                                                                            JOB
DESCRIPTION

Job
code title:            Secretary and HR Staff
Duration:                     1 year with a possibility of extension.
Location:                    Jakarta


Background:
The Indonesian Business
Coalition (IBCA) is a non-profit, politically neutral, voluntary association of
businesses operating in Indonesia,
working together to adopt best practices in the fight against HIV/AIDS. IBCA is
organizing a private sector response to the growing HIV and AIDS problem in
Indonesia and assist company employers to develop and implement comprehensive
workplace HIV and AIDS programs.
 IBCA
is looking for a capable Indonesian staff for its Secretary and HR Staff post.
 Duties
and Responsibilities
1.   Ensures administration and implementation of
IBCA Secretariat workplan and activities focusing on achievement of the
following results:
* Implementation of effective internal control.
* Support the coordination of administrative aspects of events and workshops in close coordination with other staff.
* Support staff members in the organization of their duty travel inside and outside the country.Includes purchase of tickets, Subsistence Calculation, Travel Authorization preparation and processing of travel claims.
* Monitors use of office resources such as computer equipment, official vehicles, and allocation of office space.
* Support the organization of events and workshops.
2.   Organizes
procurement process:
* Preparation of procurement plans for the office and their implementation monitoring.
* Organization of procurement processes including preparation of contracts, Terms of References, request for quotations from suppliers and negotiation of certain conditions of contracts in full compliance with IBCA rules
3.   Provides HR/Personnel services focusing on
achievement of the following results:
* Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, organization of interview panels.
* Evaluating staffs performance, providing training capacity development for staffs, giving recommendation and appreciation due to staffs performance.
* Ensuring the implementation of Indonesian labor laws and organization policies
* Preparation of contracts and timely follow-up on attendance records and payroll issues.
4.   Acts as focal point for the IBCA Secretariat in maintaining regular coordination with the IBCA
Founding Members to ensure timely implementation of the IBCA Secretariat
Workplan and activities.
 5.   Coordination of requests for responses related to administrative matters.
6.   Drafting and preparing correspondence as required based on requests from the IBCA Program
Manager, Program Officer & Advocacy and Communication Officer.
7.   Maintaining a contact data base system for founding members and other business
communities, government, international donors, UN Agencies, civil society
groups for invitations, correspondence and networking.
8.   Any other job as advised by the
senior Management
 Corporate
Competencies:
q  Demonstrates commitment to IBCA mission, vision and
values
q  Displays cultural, gender, religion, race,
nationality, age and HIV and AIDS sensitivity and adaptability
Functional
Competencies:
q  3
years of progressively responsible administration and human resources
experience is required.
q  Experience
in human resource management would be desirable.
q  Fluency
in English and Bahasa Indonesia (written and oral).
q  Experience
in usage of computers and office software packages (MS Word, Excel, PowerPoint).
q  Able
to operate effectively in a team environment and consistently approaches work
with energy and a positive, constructive attitude.
q  Demonstrates  openness to change and ability to manage
complexities
q  Education: Diploma or University Degree in
Management, Business Administration, Law, or Social
Sciences.
Please send your
recent resume with three references mentioning your expected salary range to:
yuli.simarmata@ibca.or.id not later to April 11, 2013.
    Please write: Post: “Secretary and HR Staff” as
subject.
    Only shortlisted candidates will be notified. The interview session will be
conducted between April15– 26, 2013.