Monitoring and Reporting Officer PGSP

36923 - MONITORING AND REPORTING OFFICER PGSP (FOR INDONESIAN NATIONALITY
ONLY)
Location : Jakarta, INDONESIA
Application Deadline : 17-May-13
Type of Contract : Service Contract
Post Level : SC-8
Languages Required :
English
Expected Duration of Assignment : up to 31 December 2013
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Background
Background
“UNDP partners with people at all levels of society to help build nations
that can withstand crisis, and drive and sustain the kind of growth that
improves the quality of life for everyone. On the ground in 177 countries and
territories, UNDP offers global perspective and local insight to help empower
lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social
development of Indonesia. We aim to be a bridge between Indonesia and all donors
as well as a trusted partner to all stakeholders. We work in four key areas of
development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention
and Recovery, and Environment Management, with the overarching aim of reducing
poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also
engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender
equality, and information and technology for development.”
In 2010 the Government of Indonesia and UNDP agreed to cooperate in
elaborating the improvements of decentralization systems by establishing
initiatives to strengthen provincial governance through the Provincial
Governance Strengthening Programme (PGSP). PGSP works at the national,
provincial and district level to achieve effective power-sharing and a balanced
approach in administering public service delivery, implementing bureaucracy
reform, and formulating laws on local governance that aim to clarify functional
assignments among different tiers of government.
At the national level PGSP works with the National Development Planning
Agency (Badan Perencanaan Pembangunan Nasional/ BAPPENAS), the Ministry of Home
Affairs, the Ministry of Finance, and the Ministry of the State Apparatus
Empowerment and Bureaucracy Reform. At the provincial level, PGSP works with
governments in three pilot provinces: Bangka Belitung, Nusa Tenggara Timur, and
Gorontalo. With them, UNDP works to develop mechanisms and instruments that will
help the actualization of government’s duties and functions in development
planning and budgeting, which are expected to encourage the coordination,
supervision, and monitoring of public service provision, and eventually improve
the wellbeing of people in the provinces.
The project is implemented under the framework of UNDP’s Country Program
Action Plan (CPAP) 2011-2015, through the National Implementation Modality (NIM)
whereby BAPPENAS is designated as Implementing Partner and Director of Regional
Autonomy has been assigned as National Project Director of PGSP. To achieve the
above objective, a Project Management Unit has been established to manage day to
day project implementation. The PMU consists of teams responsible to achieve the
following key outputs: 1) Enhanced policy and regulatory framework that further
clarifies and strengthens roles and functions of provincial government; 2)
Strengthened provincial government capacity in economic development planning and
budgeting; and 3) Enhanced public service delivery through governance
innovations, implementation of minimum service standards and public complaint
mechanisms.
This position is located in the project under the overall guidance of the
National Project Manager (NPM) in the PMU. The incumbent will contribute to
effective implementation of the evaluation policy, ensures that minimum
monitoring and evaluation requirements for projects are met, and participates in
the conduct of thematic and crosscutting evaluations. S/he will be responsible
to ensure that project evaluations are carried out according to schedules and
that findings and recommendations are implemented and followed up.
The M&R Officer will also track results and apply the monitoring
framework as set up in the project document in line with prevailing internal
monitoring guidelines, ensuring that reporting arrangements and requirements are
in place and are being implemented in a timely manner.



Duties and Responsibilities
II. Duties and Responsibilities
1. Ensures the implementation of monitoring and reporting in accordance with
UNDP policies and guidelines, with the following key duties and
responsibilities:
- Oversee the implementation of the project’s monitoring and reporting
systems, working closely with implementing partners and providing progress
updates to the project stakeholders and the programme team;
- Ensure
effective monitoring of the project progress in respect to agreed project
objectives, outputs, indicators and targets;
- Provide support to the
technical advisers and other staff on the development of monthly reports,
logframes, workplans, ensuring proper monitoring activities are conducted and
data on project results are collected;
- Ensure appropriate document
collection and retention;
- Analyze data and information to determine
progress achieved, in close collaboration with project management and
staff;
- Based on results of monitoring, undertake troubleshooting,
suggest corrective measures to be undertaken, and make arrangements for
provision of technical assistance to implementing partners;
- Act as the
main focal point for monitoring and reporting for the project and, facilitate
and participate in results-oriented monitoring and evaluation training
efforts;
- Ensure reporting arrangements are in place and are being
implemented to ensure that the reporting requirements are met in a timely
manner;
- Prepare consolidated reports, including quarterly reports, with
relevant staff;
- Work closely with the project team and communications
specialist to coordinate (and where necessary draft) the timely collection of
‘human interest stories’ of persons impacted by UNDP supported
programming;
- Work closely with project and programme staff to synthesize
good practices and lessons learned;
2. Ensures effective support to the project evaluation process:
- Provision of input to the Project Manager and the Planning Monitoring and
Evaluation Unit (PMEU) on the needs for evaluation based on donor
agreements;
- Supports the PMEU in coordinating the project team, project
board and project stakeholders to ensure smooth conduct of the
evaluation;
- Coordinates the collection of project documentation and other
data necessary for the evaluation of the project;
- Provides relevant
inputs to the evaluation and assists in the review of evaluation documents
(including terms of references and draft evaluation reports).
3. Support the facilitation of knowledge building and knowledge sharing in
the area of monitoring and reporting, focusing on achievement of the following
results:
- Effective support to project staff in identification, documentation,
synthesis of lessons learned and best practices to be integrated into broader
knowledge management efforts.
- Contribution to the implementation of
Evaluation Knowledge Management and Learning Strategy;
- Established system
and updated documentation of research reports, studies and evaluations are
maintained.


Competencies
III. Competencies
Core Competencies:
• Demonstrating/safeguarding ethics and integrity
• Demonstrate
corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and
encouraging open communication in the team, communicating effectively
•
Creating synergies through self-control
• Managing conflict
• Learning and
sharing knowledge and encourage the learning of others.
• Informed and
transparent decision making
Functional Competencies:
Advocacy/Advancing A Policy-Oriented
Agenda
Level 1.2: Preparing information for advocacy
- Identifies and communicates relevant information for a variety of audiences
for advocating UNDP’s mandate
Results-Based Programme Development and
Management
Level 1.2: Contributes into results through primary research and
analysis
- Assesses project performance to identify success factors and incorporates
best practices into project work
- Researches linkages across programme
activities to identify critical points of integration
- Monitors specific
stages of projects/programme implementation
Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products
- Generates new ideas and proposes new, more effective ways of doing
things
- Documents and analyses innovative strategies/best practices/new
approaches
Promoting Organizational Learning and Knowledge
Sharing
Level 1.2: Basic research and analysis
- Generates new ideas and approaches, researches best practices and proposes
new, more effective ways of doing things
- Documents and analyses innovative
strategies and new approaches
Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a
professional discipline or technical specialty relating to the position
-
Possesses basic knowledge of organizational policies and procedures relating to
the position and applies them consistently in work tasks
- Analyzes the
requirements and synthesizes proposals
- Strives to keep job knowledge
up-to-date through self-directed study and other means of learning
-
Demonstrates good knowledge of information technology and applies it in work
assignments
Client Orientation
Level 1.2: Establishing effective client relationships
- Researches potential solutions to internal and external client needs and
reports back in a timely, succinct and appropriate fashion
- Organizes and
prioritizes work schedule to meet client needs and deadlines


Required Skills and Experience
IV. Recruitment Qualifications
Education:
Master degree in international relations,
social science, political science, economics, statistics, or other relevant
fields.
Experience:
Minimum 2 years of professional experience,
preferably in the field of development for candidates with Master Degree, and 6
years for candidates with Bachelor Degree
Language Requirements:
• Fluency in written and spoken
English is an absolute necessity;
• Fluency in written and spoken Bahasa
Indonesia is required.
Other Requirements:
• Solid experience monitoring and
producing high quality reports for at least two projects supported with graphics
and statistical summaries.
• Strong knowledge and experience in project
management support are essential.
• Knowledge of results-based management
systems and field-level monitoring a distinct advantage
• Experience in
monitoring, evaluation and reporting with a background and interest in the
analysis of socio-economic issues and related policy matters.
• Knowledge of
various donor reporting requirements
• Excellent analytical skill and
advanced computer skills required, knowledge of spreadsheet and database
packages
• Good inter-personal and team building skills.
• Full time
availability for project management support duties is essential.
• Familiar
with UNDP development projects in Indonesia would be an advantage.
•
Familiar with decentralization issues would be desirable
• Experience in
handling of web based management systems would be highly desirable.
• Some
experience/knowledge of gender dimensions is an advantage.
APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF
THEIR APPLICATION . Click here to down load the form P-11Female candidates are encouraged to
apply

Please click this link for submitting application: http://jobs.undp.org/cj_view_job.cfm?cur_job_id=36923