UNESCO: Programme Assistant for Sciences for Society Unit (for Indonesian citizens only)

Unit: *Sciences for Society, UNESCO Office Jakarta*
Job Title: *Programme Assistant for Sciences for Society Unit (for
Indonesian citizens only)*
Starting date: *1 July 2013*
Duration of contract: *6 months with a possibility for renewal,
probationary period of 3 months*
Type of contract: *Service Contract (SC)*
Level: *GS 5*
Duty station: *Jakarta*
Closing date of applications: *24 May 2013*

*Description of Responsibilities:*


Under the overall authority of the Director of UNESCO Jakarta Office and
direct supervision of the head of the Sciences for Society (SCS) Unit, the
incumbent will perform the following functions:

*(1)* Provide administrative and programmatic assistance in the
coordination and implementation of two projects being implemented by the
SCS Unit, i.e. Sustainable development, poverty eradication and vulnerable
community empowerment in Timor-Leste through Safeguarding the Cultural and
Natural Heritage and Empowering coastal communities to adapt to climate
change in Indonesia and Timor-Leste. Responsibilities include:

- Provide administrative and financial support to manage the projects.
- Support the unit’s implementation of the projects by monitoring and
evaluating activities implemented by partners and providing advice to
ensure objectives of the projects will be met.
- Develop and maintain networking and partnerships with existing and
potential partners in Indonesia and Timor-Leste related to activities
implemented by the SCS Unit.
- Draft progress reports and final reports, news, website updates, etc,
related to project documentation.

*(2)* Provide administrative and programmatic assistance for the planning,
implementation and monitoring of the upcoming Funds-in-Trust projects and
other SCS Unit’s activities. These include:

- Assist in collecting information on activities related to programme on
Local and Indigenous Knowledge Systems (LINKS) and the Intersectoral
platform on Mauritius Strategy follow-up for Small Island Developing States
(SIDS) implemented in the region.
- Draft workplans and proposals for “Empowering coastal communities to
adapt to climate change in Indonesia” projects in Indonesia and Malaysia,
and any other projects that may be developed.
- Provide necessary administrative and financial support to the projects.
- Support the unit’s implementation of the projects by monitoring
activities implemented by partners and providing advice to ensure
objectives of the projects will be met.

*(3)* Play a proactive role in the Unit’s fund-raising scheme. This
includes search for potential donors, update regularly the donors’ call for
proposal deadlines, and develop draft proposals.

*(4)* Provide administrative and financial assistance and advice, including
assistance in the provision of oversight of all administrative and
financial matters related to the implementation of the SCS Unit’s projects,
and ensure that all operations under the projects such as contracts,
payments, travel orders, reporting and financial disbursements are in line
with UNESCO’s administrative rules and regulations. This involves working
closely with the administrative unit of the UNESCO Office, Jakarta.

*(5)* Support the SCS Unit’s contributions to the UNESCO Office, Jakarta:
- Assist the preparation of background materials for use in discussions,
presentations, meetings and briefing sessions.
- Draft contributions to UNESCO Jakarta Office’s website, brochures, annual
reports and promotional materials.
- Draft contributions to UNESCO- or UN-wide initiatives whenever they are
sought.
- Assist in the recruitment and supervision of interns, volunteers, and any
other staff to strengthen the capacity of the Unit.

*(6)* Perform other official duties as may be required by the immediate
Supervisor and the Director of the Office.

*Competencies:*

This position will suit a university graduate who wishes to gain knowledge
and experience in local and indigenous knowledge and small island
developing states within a multilateral international development agency.

*Professionalism and knowledge:*
- Strong communication skills - spoken and written English and Bahasa
Indonesia;
- Strong analytical skills and ability to analyze complex issues;
- Ability to draft reports and briefings in a well-structured and timely
manner;
- Ability to identify priority activities and assignments and make
necessary adjustments as required;
- Knowledge and skills on computer software (Microsoft word, excel,
powerpoint), internet, and emails;
- Ability to work independently and proactively with minimum supervision,
with efficiency, competence, integrity and in harmony with people of
different national backgrounds;
- Ability to work under heavy pressure while maintaining accuracy and
paying attention to details;
- Ability and willingness to work beyond normal working hours and travel
when necessary;
- Team worker/builder, proven record in working collaboratively with
colleagues to achieve organizational goals and ensure timely delivery of
results.

*Planning and Organizing:*
- Well developed planning and organizational skills, with a reputation for
being able to multi-tasking and meet agreed deadlines.

*Commitment:*
- Passion to improve project outcomes;
- Proven history of ongoing learning and development of oneself;
- A reputation as a team player.

*Build trust:*
- A reputation for integrity, openness and respect for diversity;
- Consistency in the quality of interpersonal relationships.

*Qualifications:*

*Education:* University Degree in environmental sciences or social sciences
from a recognized and reputable university, with knowledge on issues
related to local and indigenous knowledge, climate change, disaster risk
reduction, community based development, or education for sustainable
development. A Master’s Degree in the field would be an asset.

*Work Experience:* 4-5 years successful history of employment in
environmental management and programme coordination, preferably in
governmental or non-governmental agencies.

*Languages:* Must have fluency in spoken and written English and Bahasa
Indonesia, in particular the ability to draft documents and express views
in a clear and concise manner. Working knowledge of other languages in the
region, such as Tetum, is an asset.

*Other Skills:* Knowledge of UN systems and procedures as they relate to
Staff Regulations and Rules, personnel and administrative policies and
procedures as well as financial rules and procedures is an asset.

*Contact Details:*
Most recent Curriculum Vitae accompanied by an application letter should be
sent to:

The Administration Officer
UNESCO House
Jl. Galuh (II) No. 5
Jakarta 12110
Indonesia
Fax: (62-21) 7279 6489
Email: *jakarta@unesco.org* with a cc to*e.estradivari@unesco.org*

*We shall only respond to short-listed candidate and with whom the
organization has an interest.*