Vacancy - Policy Analyst (for Kemdagri)

Job vacancy - Please apply online http://jobs.undp.org/cj_view_job.cfm?cur_job_id=37442

POLICY ANALYST - BASED IN KEMDAGRI (FOR INDONESIAN NATIONALITY ONLY)Location :Jakarta, INDONESIAApplication Deadline :21-May-13Additional CategoryCrisis Prevention and RecoveryType of Contract :Service ContractPost Level :SC-8Languages Required :
English  Expected Duration of Assignment :min 6 months for initial contract

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Background
“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.” UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”
The Safer Communities through Disaster Risk Reduction in Development (SC-DRR) had been implemented since 2007 intended to support the government Indonesia in enhancing the disaster management reform agenda specifically decentralized and inclusive partnership on disaster risk reduction initiatives. Results and changes has been notable in establishing the enabling framework and planning instruments at sub-national level, improving and enhancing institutional capacities of DM agencies and multi-stakeholder fora and better prepared communities. Phase II of the Safer Communities through Disaster Risk Reduction in Develop¬ment (SC-DRR) Project will scale up initiatives delivered by Phase I of the Project (2007-mid 2012).  Its main goal is to make disaster risk reduction a normal part of the development process, one that is embedded in core functions of the central and local government and its public and private partners.  Particular emphasis is placed on
local communities, where the most direct actions can be taken to reduce people’s vulnerability to the adverse impacts of disasters.
The project aims to achieve three main outputs:  (1) National and local governments enabling policy and regulatory framework for disaster risk reduction (DRR) in target areas are designed and implemented; (2) Disaster management (DM) agencies in target areas are effectively functioning and utilize risk assessment for DRR initiatives in partnership with multi-stakeholder DRR fora; and (3) DRR principles and techniques to minimize disaster risk are adopted and applied by communities. The National Agency for Disaster Management (Badan Nasional Penganggulangan Bencana – BNPB) is the Implementing Partner of this project. Strategic partnerships will be maintained and strengthened with other relevant GOI ministries and agencies, as well as with public and private partners at international, national and local levels
Under the overall guidance from the project manager, the Policy Analyst will provide policy advisory supports to the senior officials of the Directorate for Disaster Prevention and Management under the Directorate General for Public Administration (Dirjen PUM) Ministry of Home Affairs (Kemdagri). The Policy Analyst will particularly support the formulation of policy guidance relevant with mandates of Kemdagri on disaster management areas and liaise with other ministries (BNPB, Bappenas, local government, etc). The incumbent will also support Kemdagri especially the legal bureau on formulation of minimum standard and criteria for disaster management and facilitate the harmonization of legal framework for decentralized DRR.

Duties and Responsibilities
Summary of key functions:
Function 1: To support Project Board of SC-DRR Phase II and its sub-project:
- Provide effective, efficient, and strategic technical assistance to Directorate for Disaster Prevention and Management, other directorates and Office of  Executive Secretary for Dirjen PUM on disaster risk reduction themes and initiatives;
- Ensure materials, reports and other documents are available and accessible  to both Kemdagri and NPM when required prior to the regular Project Board meeting;
- Ensure effective coordination and meetings of the Project Board and ensure that relevant results/decisions of the meetings are followed up and implemented effectively;
- Perform monitoring and reporting of relevant substance and report to directorate for Disaster Prevention and Management, Office of  Executive Secretary for Dirjen PUM, and  the Project Management Unit (PMU);
- Ensure effective communication and improve coordination among UNDP, Kemdagri, BNPB, and Bappenas as Project Board members.
Function 2: To provide technical assistance to Directorate for Disaster Prevention and Management, Office of Executive Secretary for Dirjen PUM and Legal Bureau (Kemdagri).
- Liaise and improve coordination among UNDP, Directorate for Disaster Prevention and Management, other directorates  within and Office of Executive Secretary for  the Dirjen PUM (Kemdagri) on disaster risk reduction and related topics;
- Facilitate initiatives to identify the needs for risk reduction advocacy in strategic areas of intervention relevant with mandates and responsibilities of Kemdagri and communicate with Kemdagri for future project planning and implementation;
- Provide advice and technical assistance on policy formulation process especially on local DRR planning and budgeting through a consultative processes with  relevant line ministries (Bappenas, BNPB, etc) and local government;
- Provide advice and technical assistance to legal bureau of Kemdagri and through consultative processes with  BNPB and local government on formulation of minimum standard, criteria and procedures and harmonization between national and local regulations in disaster management;
- Provide advice and technical assistance for enhancing UNDP’s comparative advantage to government planning and implementation especially on decentralized disaster management;
- Support government initiatives effectively on decentralized disaster management through Kemdagri.
Reporting
- Produce monthly substantive reports on relevant functions as appropriate, both to NPM and the Directorate for Disaster Prevention and Management and Office of Executive Secretary for Dirjen PUM

Competencies
Functional Competencies
Level 1.1: Support the preparation of information for advocacy
• Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information
• Provides information and documentation on specific stages of projects/programme implementation
Building Strategic Partnerships
Level 1.1: Maintaining information and databases
• Analyzes general information and selects materials in support of partnership building initiatives
Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products
• Documents and tracks innovative strategies/best practices/new approaches
Resource Mobilization (Field Duty Stations)
Level 1.1: Providing information for resource mobilization strategies
• Maintains information/databases on potential and actual donors
• Maintains database of project files
• Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
• Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Demonstrates good knowledge of information technology and applies it in work assignments
Global Leadership and Advocacy for UNDP’s Goals
Level 1.1: Research and analysis
• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
Client Orientation
Level 1.1: Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
Core Competencies:
• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background;
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member, including Ability to transfer knowledge and motivate people and to build relationships with colleagues, partners, beneficiaries, government authorities, donor organizations and other stakeholders.
• Informed and transparent decision making

Required Skills and Experience
Education:
• Minimum Bachelor Degree in Disaster Management, Public Policy and Administration, Law, Development Planning, or other relevant fields.
Experience:
• Minimum 3 years of relevant experience (Master degree) or 7 years (Bachelor Degree) 
• Solid experience in working with government institutions
• Preferably in the field of development, including work on disaster management and risk reduction, decentralization and regional development.
Language:
 • Fluency in written and spoken English is an absolute necessity;
• Fluency in written and spoken Bahasa Indonesia is required
Other Requirements: • Demonstrated strong familiarity with development projects and UNDP programmes in Indonesia.
• Strong knowledge of DM and/or DRR programmes/projects
• Excellent inter-personal and team building skills.
• Full time availability for project management duties is essential.
• Familiar with Government and UNDP procedures.
• Up-to-date computer skills required.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P-11Female candidates are encouraged to apply
ATLAS Position No.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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