CARE International Indonesia in Kupang-East Nusa Tenggara(NTT) : PROCUREMENT OFFICER

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency
operations, transitional activities centered on agriculture and
nutrition and a range of development initiatives in such areas as water
and sanitation, health and micro-credit.

CARE International Indonesia  in Kupang  (East Nusa Tenggara) is currently recruiting the following position for its project:


JOB TITLE : PROCUREMENT OFFICER
DEPARTMENT/PROJECT : SUPPORT/SESAMA
REPORTS TO : PROJECT MANAGER
  

JOB SUMMARY

Procurement Officer based in Kupang.  He / she must ensure that all the procurement process is in accordance out according to procedure manual CARE Indonesia. He/She is responsible to Project Manager SESAMA.


RESPONSIBILITIES AND TASKS

1.       Checking PR (Purchase Request): completed and accuracy of data according to CARE Indonesia Procurement Manual.
2.      Handle procurement process for both program and operational needs required by the staff of office in accordance with CARE Indonesia Procurement Manual.
3.      Preparing all procurement document (RFQ, Summary Bidding, PO, Contract, ROP and other documents)
Conducting a market survey of the vendor of goods and services that
are routinely feasible and credible for approved vendor list.
4.      Every week by email sent to Procurement Progress Report to Procurement Officer HQ.
5.      Provide a timely delivery in accordance with PR.
6.      Keeping the reporting documents related to procurement is recorded properly and confidentially.
7.      Initiative  to provide reporting  to  the deviation  of  the process of procurement vendor credibility,  the issue  of  rising  prices  and the quality of the items to be purchased by CARE and  inform the Office Management & Procurement Coordinator.
8.      Giving an explanation of information relating to the procurement process if requested by the Team Bidding
9.      Assist HR Admin Officer to manage CARE administration.
10.    Any other duties and responsibilities which are not listed in the Job Description, but already contained in the Procurement Manual CARE Indonesia.


QUALIFICATIONS

1) Education:Minimum Bachelors Degree in Administration or Management.
  
2) Experience:Minimum 3 years experience with Procurement administration in NGO context.
  
3) Specific technical skills :
* ·        Familiar with procurement procedure and asset system.
* ·        Familiar with vendors in Kupang (understand Kupang Situation).
* ·        Ability to complete given assignments accurately and attention to detail.
* ·        Ability to manage varied workload, prioritize tasks, work under pressure and tight deadlines.
* ·        Ability to work in a team and a Customer satisfaction oriented.
* ·        Ability to Negotiation with vendors or others.
* ·        Moderate English skill.
* ·        Familiar with MS Word, Excel and Internet System.




TERMS OF OFFER

CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment, and women candidates are encouraged to apply. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.

Please submit your applications before June 21, 2013 to CARE International Indonesia, Human Resources Unit:
recruit_699@careind.or.id
"Only qualified applicants will be shortlisted"