Title: Operations Manager
Location: Dili, Timor-Leste
Working in 30+ countries globally,
Conservation International (CI) Foundation is a non-profit organization
committed to empowering societies to responsibly and sustainably care for nature
for the good of humanity. CI has been working in Timor-Leste since 2009, with a
focus on improving marine and coastal management with the fishing communities
of Nino Konis Santana National Park.
The role of Operations Manager will be responsible for
managing the Finance, Administrative, Grants Management, IT, and Human
Resources functions for the country program.
The incumbent will guide the program to develop and implement
sustainable management strategies, set standards related to operational
management, and ensure that human and financial resources are aligned and
maximized for the greatest conservation impact. The position will report to the
Country Director, Timor Leste but also collaborates with the Asia Pacific Field
Division Operations Director, and CI-HQ. Due to the small nature of the office, the
main duties of this position are two-fold, firstly as a strategic manager who
will implement practices and guidelines in the area of Finances, Human
Resources and Administration to ensure attainment of program business plans for
growth and sustainability, ensuring all are in compliance with both local labor
laws and organizational policies; and secondly working in a hands-on capacity
to ensure all financial and administrative tasks are completed within
designated deadlines.
Key duties will include:
Finance:
* Ensure
adequate cash transfers from HQ to meet monthly obligations and responsible for
all disbursements.
* Review,
update and analyze all transactions for completeness and accuracy on a monthly
basis;
* Management
of domestic and international banking arrangements, funds transfer &
administration
* Payroll
including maintenance, calculation, analysis & staff benefit / entitlement
reporting.
Accounting:
* General
Ledger maintenance and month-end
processes
* Account
reconciliation & maintenance of registers & schedules.
* Domestic
Tax and statutory compliance requirements and returns
* Donor
and internal policy compliance requirements in close liaison with HQ-Finance.
Budgeting,
Monitoring, Reporting & Analysis:
* Direct
liaison with Cost Centre Manager on all budgetary, reporting and burn-rate
monitoring processes.
* Assist
with budget development, entries in system and coordination, inc revisions and
variance analyses.
* Maintenance
of budget uploads and systems operations.
Human
Resources Management:
* Ensure
CI operates within the statutory labour laws of Timor Leste
* Adhere
to all CI HR policies such as staffing, compensation, performance and
termination.
General Administration:
* Day-to-day
management of a small office
* Supporting
the Country director as and when needed.
Suitable
applicants must be able to demonstrate:
* Academic Background
in Finance and/or Business Administration
* High level
knowledge of financial and business practices
* Sound knowledge of
HR function and practices
* 5+ years related
experience in management of operations (administration, finance, human
resources, grants resources and donor management) functions.
* Experience with
diverse funding environment including US and European governments,
multi-laterals, and large foundations
* Solid business
acumen competency
* Excellent written
and verbal communication skills, including proficiency in English
* Proficient in use
of technology including use of Microsoft office; accounting platforms and other
financial software (Oracle and Clarity preferred).
* Analytical:
Utilizes effective problem solving and decision making models
* Capacity to analyze
trends and tendencies and to translate this information in the review and
development of the Regional Program’s strategic directions
* Capacity to plan,
prioritize and implement with a strategic approach
In addition,
the following skills/knowledge would be preferred:
* Experience working for an international not-for-profit
organization an advantage.
* Language skills in Tetum or Bahasa Indonesian
an advantage
* Experience working in Timor-Leste an
advantage.
Interested candidates should send a current resume and cover
letter addressing the required skills and capabilities to:
hrd@conservation.or.id or through the following link http://ch.tbe.taleo.net/CH08/ats/careers/searchResults.jsp?org=CONSERVATION&cws=1
Closing date for the application is 23
June 2013
(Only short-listed candidates
will be notified).
For more information about CI, please visit
our web: www.conservation.or.id http://www.conservation.org
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