GIZ Job Vacancy - ADMINISTRATIVE PROJECT ASSISTANT

The Deutsche
Gesellschaft fuer Internationale Zusammenarbeit (GIZ)GmbH is a German
international cooperation enterprise for sustainable development with worldwide
operations. PAKLIM, a Program advising and
supporting the national government, local governments and industries with
climate change mitigation and adaptation initiatives, is looking for


Administrative
Project Assistant

A.     Responsibilities
§  Assist the office
manager in administrative services for the program
§  Ensure that the necessary
supplies are available

TheAdministrative Project Assistantperforms the following tasks:

B.     Tasks
The person should handle :
§  Manage in- and outgoing
phone calls, faxes, emails, parcels, post, and hand delivered package
§  Writing and filing
internal and external letters and general correspondence
§  Maintaining and
monitoring event schedule (training, workshop, meeting, etc)
§  Making appointment for
meeting with counterparts, partners, and others
§  Monitoring staff’s
calendar including duty trip, annual leave, etc
§  Keep overall smooth,
uninterrupted functioning of the office including report and follow up damages
of office equipment.

Other
duties/additional tasks
* Supports the Office Manager as requested and in line with workload of daily tasks
* Responsible for filing in accordance with GIZ rules
* Performs other duties and tasks at the request of management

C.     Required qualifications, competences and experience
Qualifications
* Vocational training in administration or similar area
§  At least 2 years’ professional experience in a
comparable position
* Good working knowledge of IT (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
* Good knowledge of English language
* Good communication skills and integrity

Duty Station : Jakarta

Interested candidate
should submit the application letter, CV with latest photograph and list of
references to recruitment@paklim.orgbefore 26th July 2013.  Please indicate your application by
putting the following code in the subject line: APA-WA1