Vacancy Announcement/USAID-SIAP1/Executive Secretary

Management Systems International is looking for a detail-oriented,
pro-active and professional Executive Assistant to provide administrative
support for the Chief of Party, the Senior Project Manager, the Finance and
Administration Manager and other program management staff. Candidates must
be able to work independently, balance multiple projects with varying
deadlines, and take the initiative on both daily tasks and larger projects

*Responsibilities:*

• Calendar management, requiring interaction with both internal and
external executives and assistants, as well as consultants, to coordinate a
variety of executive meetings;

• Answering phones and directing all incoming calls to appropriate party
promptly and efficiently when front office staff is not available;

• Arranging and coordination of travel schedules, domestic including
airline and hotel reservations;

• Assisting with creating Power Point presentations, memos and other office
documents;

• Assisting with creating and formatting Word and Excel documents;

• Reviewing and summarizing reports and documents; preparing background
documents and outgoing mail as necessary;

• Assisting with office administration tasks, such as ordering supplies, as
needed;

• Other tasks as requested.

 *Qualifications: *

• Minimum 1 year in office administration/executive assistant roles;

• Excellent calendar management skills, including the coordination of
executive meetings, involving setting up and managing conference calls;

• Experience scheduling travel arrangements (hotel, airline, ground
transportation) for needed travel;

• Ability to take initiative and take charge of administrative duties
without being asked;

• Ability to take direction, handle multiple projects, prioritize tasks and
work independently;

• Extremely strong attention to detail and the ability to stay on track in
a busy work environment;

• Superior computer and office technology skills, including advanced
proficiency in Outlook, MS Word, Excel and PowerPoint; and

• Must be an Indonesian national available to start immediately.

Application should include a cover letter, CV (including three references)
and contact number by 29 August 2013, at the latest. Please put the
position you apply for as the subject of your email.

 Please send applications to hong@msi-siap.com. Only shortlisted candidates
will be contacted.