International Organization for Migration (IOM)
Indonesia is looking for a National
Head of Sub-Office according to
the terms of reference below:
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I.
Position Information
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Reference No.
Position title
Position grade
Base salary
Duty station
Type of Contract
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SVN/ID10/2013/076
National Head of Sub Office
General Service Staff, Grade 6
IDR 16,652,000 per month
Kupang
Special All Inclusive
Contract for 6 (six) months (subject to the medical clearance), with the
possibility of extension. The tenure of
contract of internal candidate holding a Fixed Term/Regular contract will
remain unchanged
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Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation
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Band III
Operations
RCA
n/a
n/a
Yes
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Reporting directly to
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Head of Office / RCA Regional Programme
Coordinator for Eastern Region based in Makassar
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Overall supervision by
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Deputy Chief of Mission
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Managerial responsibility
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Yes
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Directly reporting staff
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3-10 staffs
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II.
Organizational Context and Scope
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Under the direct supervision of the Head of Office /
RCA Regional Programme Coordinator for Eastern
Region based in Makassar and
the overall supervision of the Chief of Mission, the National Head of
Sub-office will be responsible for the management of the sub-office including
the oversight of projects and activities in their area.
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III.
Responsibilities and Accountabilities
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1.
Establish and maintain necessary
relationships with local government, local representatives of national government
and community leaders.
2.
Establish and maintain working
relationships with Imigrasi and Police to assist in the delivery of projects
partnered with these agencies.
3.
Provide comprehensive monthly
reports on each project being implemented in the sub-office area.
4.
Formulate concepts for potential
projects in the area. Assist Project Development Unit with development of
project proposals related to the area.
5.
Advise the RCA Regional Programme Coordinator for Eastern Region based in
Makassar / Deputy Chief of Mission on
migration related trends in the area.
6.
Responsible for the care and
maintenance of Irregular Migrants (IMs) under IOM auspices in his area of
responsibility and in strict compliance of the agreed IOM Operational
Guidelines.
7.
Monitor Irregular Migrants
activities and ensure that all basic services are provided to all Irregular
Migrants (IMs) under IOM auspices in a timely and efficient manner. Basic
services to be provided to IMs include adequate and appropriate food and
water, acceptable accommodation facilities, basic personal supplies and
toiletries, security and medical assistance, including psycho-social
counseling.
8.
Visit Irregular Migrants and
undertake activities as indicated in the visit activity / work plan prepared
in coordination with supervisor.
9.
Prepare and submit site-visit
reports to RCA Regional Programme Coordinator for Eastern
Region based in Makassar and
Jakarta Operations.
10.
Coordinate with the Medical and
Psychosocial Support teams to ensure that all Irregular Migrants are provided
adequate and appropriate medical services, including psychosocial counseling.
11.
Review and ensure that payments
for service providers and local authorities are correct and necessary.
12.
Coordinate with Jakarta Operations
to arrange for transport for Irregular Migrants movements.
13.
Provide escort assistance as
required and ensure that specific duties as escort are carried out
efficiently and effectively in close coordination with Jakarta Operations.
14.
Ensure that all relevant staff is
informed of any change in Irregular Migrants status.
15.
Coordinate with IOM Jakarta to
assistant handling resettlement and Voluntary Repatriation on Refugees and
Irregular Migrants movements to ensure accurate and update Irregular migrants
Statistics.
16.
Assist Jakarta Operations handle
the new arrival of the migrants and to coordinate with the local authorities
to arrange the security, food and lodging and purchase the basic needs for
the migrants.
17.
Manage all aspects of the operational,
logistical, administrative, budgetary and financial activities as well as
supervision of staffing in his/her area responsibility for the administrative
matters in close coordination with related unit and in accordance with
programme standards. Ensure that all staff members in his/her area are
performed their tasks in line with IOM
regulation and guidelines.
18.
Coordinate on security related matters with
Logistics & Security Assistant in Jakarta and local UNDSS office. Ensure
that sub office and its staff comply with MOSS and MORSS requirement.
19.
Perform such other duties as may be assigned.
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IV.
Competencies
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The incumbent is expected to
demonstrate the following technical and behavioural competencies
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Behavioural
(a) Takes
responsibility and manages constructive criticism; b) Works effectively with
all clients and stakeholders; c) Promotes continuous learning; communicates
clearly; d)Takes initiative and drives high levels of performance management;
e)Plans work, anticipates risks, and sets goals within area of
responsibility; f)Displays mastery of subject matter; g) Contributes to a
collegial team environment; i) Incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation; j)
Displays awareness of relevant technological solutions; k) Works with
internal and external stakeholders to meet resource needs of IOM.
Technical
a)
Delivers on set objectives in hardship
situations,
b)
Effectively coordinates actions with other
implementing partners,
c)
Works effectively with local authorities,
stakeholders, beneficiaries, and the broader community to advance
organization objectives
d)
Working knowledge of IOM
procurement, admin and finance rules,
e)
Proficient in computer
applications
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V.
Education and Experience
a) University
(S1) Degree in Management, Economics, Political, Social Science or Business and
Counseling.
b) At
least 6 years of experience working experience in any of these fields,
particularly in dealing with migrants, refugees/asylum seekers, livelihoods
projects or community development projects, direct beneficiaries and/or trainings.
c) At
least 2 years of experience in managing team.
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VI. Languages
Fluency in English and
Bahasa Indonesia both oral and written is a must.
HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with :
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please submit the
application by email to recruitment-indonesia@iom.int and indicating the
reference code above (SVN/ID10/2013/076) as subject. The deadline for
applications is 06 November 2013.
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