Finance & Administrative Assistant of SUM 2 - Project

VACANCY ADVERTISEMENT

Program Background
SCALING UP FOR MOST-AT-RISK POPULATION II (SUM II) is a USAID- funded program, which t will provide technical  assistance in organizational performance required to scale-up effective, integrated HIV interventions that lead to substantial and measurable behavior change among Most-at Risk Populations (MARPs) in targeted locations in Indonesia. 
The project is managed by Training Resources Group, Inc in partnership with RTI International.  The organizational performance topics include accountability, administration, advocacy, finance, governance, knowledge management, leadership, management, monitoring and evaluation, networking, partnership, policy development, resource mobilization, strategic planning and transparency.  SUM II will provide and monitor small grants to qualified civil society organizations to support the scale-up of integrated interventions in “hotspots” where there is a high concentration of one or more MARP and high-risk behavior is prevalent.  Note: this position will be an RTI International employee.
Essential Job Functions: Duties and Responsibilities
1.       Compile and analyze grantee financial information to comprehensive  financial statements monthly and annual final including:
•       Bank/account reconciliation
•       Journal entries and general ledger operations
•       Monthly financial reports
•       Accurate and timely financial reports
•       Financial data bases and scanned of all financial documents and maintenance of quality for reporting purposes
•       Financial hardcopy compliance with USAID requirement, policy and procedure.
2.       Establish correspondences with grantee, regional office on feedback financial report review and monitor the implementation and maintenance of accounting system and internal control.
3.       Continuous management and support of grants budget and forecast activities.
4.       Establish and monitor grantee organizational files, program report and grants periods, grants agreement and submission to GMS.
5.       Establish and close monitoring organizational and financial performance of grantees.
6.       Assist Grants Manager with preparation and coordination of the audit process.
7.       Assist the preparation of monthly non‐expendable inventory changes of SUM II project and conduct year‐end physical office non‐expendable inventory count.
8.       Manage aging schedule of outstanding advances
9.       Manage filling softcopy and hardcopy grant documents.
10.   Perform other related finance and administrative tasks as required.

Minimum Required Qualifications

1.       S‐1 degree in Accounting with minimum two years or Diploma in accounting with minimum 5 years of experience performing similar duties as an Accountant or Diploma in accounting with.
2.       Have knowledge in accounting, finance, and administration. Experience in auditing will be preferable.
3.       Good command of written and spoken English and Indonesian.
4.       Able to work under pressure and tight deadlines.
5.       High degree of adaptability to varied working environments and good interpersonal and teamwork skills.
6.       Experience in managing project/accounting/financial management. Experience in project financed by USAID is an advantage.
7.       Deep knowledge in excel, internet banking and email. Experience work with Accounting software will be an advantage.

Interested candidates should send the following documentations: Application letter and CV with 3 referees. Please indicate the position you are applying for in the email subject, and submit the application by 17 November 2013 to: hr@rti-indomd.rti.org