VACANCY ADVERTISEMENT
RTI
International is one of the world's leading research institutes, dedicated to
improving the human condition by turning knowledge into practice. Our staff of
more than 3,700 provides research and technical services to governments and
businesses in more than 75 countries in the areas of health and
pharmaceuticals, education and training, surveys and statistics, advanced
technology, international development, economic and social policy, energy and
the environment, and laboratory testing and chemical analysis.
Research
Triangle Institute (RTI) International is seeking Indonesian applicants for Project
Support Specialist position in Jakarta for
the USAID funded “Expanding Maternal and Neonatal Survival” (EMAS) project in
Indonesia. This five year project will
improve public and private sector health facilities quality of care for
maternal and neonatal health service delivery and will increase efficiency and
effectiveness of the referral systems at community health centers. The Project Support Specialist will assist the operations of RTI team with administrative and logistics
tasks, including keeping financial records for cost share reporting.
Essential Job Functions: Duties
and Responsibilities
1.
Keep records of cost share provided to the project by
third parties, including valuation of cost share, gathering supporting
documentation, translating documentation from Bahasa Indonesia to English when
required.
2.
Track and facilitate timely completion of timesheets and
performance reviews by project staff
3.
Track and arrange logistics for required annual training for RTI employees
and annual acknowledgement of RTI policies
4.
Process employee’s requests for paid and unpaid
leaves, track leaves taken against authorized number of days
5.
Keep records of
project equipment
6.
Working closely with and under the guidance of RTI
Indonesia HR, participate in the recruitment activities for EMAS CCN staff such as job advertisement, applications
screening, setting up interviews, verifying documents, processing the project's New Hire Form, and sending job
offers
7.
Track employment contracts expirations and in
coordination with EMAS managers prompt their timely extensions by RTI
Indonesia-HR or termination of employment.
8.
Prepare Personnel Actions Forms (PARs) in case of
change of employment conditions such as salary, title, etc.
9.
Maintain personnel files including confidential data
and reports ( in electronic and hard copy format , as required)
10.
If required, source short-term technical assistance (STTA) input as identified by EMAS
technical team, gather and verify
relevant documents from the candidates, document competition process and
present Consultant Request Form to RTI Indonesia HR for issuing a consultancy
agreement.
11.
Request modifications from RTI Indonesia HR for EMAS
project consultancy agreements, ensure proper close out of the agreements.
12.
Provide day-to-day operations and logistics support
to EMAS technical team as required
13. Perform other administrative
and logistics duties as assigned by the supervisor
Minimum Required Qualifications
- Bachelor’s degree in Business Administration or related field, and 3 years related experience
- Ability to prioritize issues and work in multi-tasking environment
- High degree of professionalism and discretion; culturally astute
- Ability to work independently as well as perform in matrix organization
- Proficiency in Word, Excel, Outlook, Power Point
- Fluency in English (both oral and written)
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