SUPPORTING OFFICER TO COUNTY REPRESENTATIVE

SUPPORTING OFFICER TO COUNTY REPRESENTATIVE 

(6 months Fixed Term Contract, with possibility of extension)
Logistics/Administrative key tasks and responsibilities:

    Responsible of the support service in administration, logistics and general affairs of Italian Red Cross - Jakarta Office;
    Performs general office/secretarial duties autonomously;
    Be responsible to record work expenses of Delegation by grouping bills, entering data in excel sheet, making photocopies before sending original bills, according to Italian Red Cross procedures;
    In charge of all the purchase according to Italian Red Cross procedures;
    Prepare price quotations in the market when requested;
    Responsible of office supply / stationary;
    Tickets and accommodation booking for Italian Red Cross employees;
    Monitor the arrangement and expiry of VISA and KITAS of delegates. Coordinate accordingly with IFRC;
    Maintain filing system of financial and narrative reports from PMI;
    Coach PMI’s finance staff at Pusat, Chapter and Branches level for all financial related issues, according to Italian Red Cross requirements;
    In coordination with Finance and Project staff from PMI, ensure that financial and narrative reports are submitted timely;
    Check and monitor funds transferred from Rome to PMI;
    Ensure that fund requests of each project are submitted on time by PMI;
    Check financial and narrative reports produced by PMI, and translate into English where necessary;
    Check PMI’s bank account, keeping tracking table of transferred funds to PMI Pusat and to Chapters and Branches;
    Closely monitor on the movement and remained balance of funds
    Perform other tasks as required by the program

Programme
key tasks and responsibilities:


    Technical liaison with Division, Bureau and Units of PMI NHQ and ensuring that all obligations with respect to the Italian Red Cross-PMI program agreement are adequately carried out;
    Technical support to PMI chapters and branches in the implementation of program;
    Technical support to Italian Red Cross in developing, testing and implementing program's monitoring and evaluation tools, including regular visit in coordination with PMI and other partners;
    Participation in coordination meetings and workshops with external parties, including handling the organization of events and workshops as necessary as well with organization team;
    Ensure effective information-sharing and good collaboration with local, national and international DM counterparts;
    Produce accurate, regular and timely reports for the Italian Red Cross (weekly, monthly) and ensure that clear information about the program is regularly made available;
    Provide support to Country Representative in document and correspondence preparation and follow-ups;
    Handles minute-taking of meeting and reports;
    Drafts and types correspondence, ensure interpreting and translation as needed;
    Technical support for the development of project/program’s exit strategy, ensuring that the outputs of the project(s) are adequately sustained within the support from local Government;
    Produce final reports that include appropriate archiving of all project/program’s documentation;
    Perform other tasks as required by the program

Posting
Jakarta, and field visits according to needs
Qualification & Experience

    Preferred University degree in relevant discipline (development management, management, etc)
    The candidate is required to be a problem solver, mature, Patience, flexible, dedicated, efficient, articulate and systematic as well as possess a strong leadership
    Work experience with the PMI approximately for 3 years is preferred
    Experience in Program Management (Planning, Budgeting, Monitoring and Evaluation and Reporting) for 3 years is preferred
    The candidate possesses basic financial accounting knowledge
    Good communication skills (fluency in both oral and written English and Bahasa Indonesia are required)
    Trustful person
    Good knowledge of Microsoft (word, Excel, PowerPoint)
    Experience in development work is required
    The Candidate should be able to work in a team as well as on an individual basis

Please submit your application letter
addressing the above qualifications and experience with your curriculum vitae on 13 November 2013 at the latest to :
Human Resources Department
Email: Indonesia.hrd@ifrc.org
Please indicate on the subject heading : SUPPORTING OFFICER TO COUNTY REPRESENTATIVE (Italian RC)
Only short listed candidates will be
notified.