Vacancy at USAID PRIORITAS - T/L Component Provincial Accountant Assistant

ACCOUNTANT ASSISTANT - PROVINCIAL

 This position will be based in each provinces:
Banten (B), Bandung (WJ), Semarang (CJ), Sidoarjo (EJ), Medan (NS), Makassar (SS) and Banda Aceh (BA)

ABOUT EDC

Education Development Center (EDC) is one of the world’s leading nonprofit research and development firms.  Established in 1958, EDC designs, delivers and evaluates innovative programs to address some of the world’s most urgent challenges in education, health, and economic opportunity.  Our services include research, training, educational materials, and strategy, with activities ranging from seed projects to large-scale national and international initiatives.

 

PROJECT DESCRIPTION

The Indonesia Prioritizing Reform, Innovation, Opportunities for Reaching Indonesia’s Teachers, Administrators, and Students Project (PRIORITAS) is a 5-year project (2012-2017) funded by the United States Agency for International Development (USAID). The USAID PRIORITAS project in Indonesia focuses on capacity building and quality improvements for teacher training institutions (TTI) and pre-service teacher training providers. The USAID PRIORITAS will build the capacity of MONE, MORA and pre- and in-service teacher training organizations to coordinate; plan and train The USAID PRIORITAS will support teaching improvement at the primary and junior secondary level, especially in early grade reading (EGR), math and science. The USAID PRIORITAS will strengthen provincial, district and local training for improved school governance and management of financial and human resources, so that these resources will directly support learning outcomes and will ensure that staff development can be sustained. The USAID PRIORITAS will work to strengthen TTI capacity through programs which address the needs of curriculum and course content, training lecturers in improved pedagogy and strengthening teacher practicum courses.

 

SUMMARY

The Accountant Assistant - Provincial will assists the Operations Managers in provinces in all aspects of project accounting, financial and administrative management. He/she processes accounting transactions according to the general principles of accounting and home office field accounting manual. He/she must also follow all relevant USAID and local Indonesian government policies, procedures, and regulations. The Accountant Assistant - Provincial reports to the TTI Development Specialist and under daily supervision of Operations Manager in provincial offices. The position is based in [provincial office], Indonesia.

 

ESSENTIAL FUNCTIONS

• Maintains or verifies petty cash transactions. Oversees reconciliation of balances at least once a week;
• Assist to processes travel authority request (TAR) and advances for local and expatriate staff and follows up on outstanding balances;
• Checks and processes expense reports generated by the staff;
• Prepare vouchers for payments for vendors, consultants and sub-contractors.  Maintain payment for approval;
• Assist Operations Manager in procurement process and completion of the documents as required
• Verifies vendor & local subcontractor invoices and makes sure that all supporting documents are received and correct;
• Assist in issuing and sending checks and wire requests signed by the TTI Development Specialist to appropriate recipients;
• Assist Operations Manager to prepare Closes accounting transactions on the 20^th of each month and sends electronic files and other financial supporting document to Jakarta Office for review on the 21^st of each month;
• Maintains audit-ready finance/accounting filing system;
• Support and prepare financial documents include M&IE, logistics and transport payment for participant during and after workshops/seminars/trainings etc;
• May travel occasionally based on project needs 
• Support provincial office related administration duties and any other duties that may be assigned by TTI Development Specialist and Operations Manager

 

QUALIFICATIONS AND REQUIREMENTS

• Bachelor’s degree (3-4 years after High School) in accounting.
• Minimum of 3 years of professional experience in accounting or financial management
• Fluency in Bahasa Indonesian (required) and English (minimum level 3 required).
• Basic knowledge of MS Office applications (Excel is mandatory, Quickbooks is a plus).
• Knowledge of USAID policies and procedures is also a plus

 

APPLICATION CONTACT AND DETAILS TO APPLY

Applicants should apply to prioritas-hire@edc.org, write the Position Title and Provincial Code in the email subject.

 

This application should be received not later than 19 November 2013.

 

Materials s/he should include (CV or resume; recruiting contact (email/cell phone number).
Only short-listed candidates will be contacted for an interview.  Applicants must clearly list how s/he can be contacted. Three references are required and should be included in the CV.