International Organization for Migration (IOM)
Indonesia is looking for an Engineering
Assistant , according
to the terms of reference below:
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I.
Position Information
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Reference No.
Position title
Position grade
Base Salary
Duty station
Type & duration of Contract
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SVN/ID10/2013/089
Engineering
Assistant
General Service Staff / G-5
IDR 12,418,167 per month
Kupang
Special All Inclusive
Contract for three months, with the possibility of extension. The tenure of contract of internal candidate
holding a Fixed Term/Regular contract will remain unchanged.
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Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation
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Band III
Operations
EOC (Emergency Operations Centre) Project – IOM Kupang
tba
tba
n/a
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Reporting directly to
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Lead Project Engineer in Jakarta, in close coordination with National
HoSO IOM Kupang and HoSO/Programme Coordinator (East of Indonesia Region) in
Makassar.
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Overall supervision by
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Project Manager
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Managerial responsibility
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No
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Directly reporting staff
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0
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II.
Organizational Context and Scope
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Established in 1951,
IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments
and migrants.
Under direct technical
supervision of the Lead Project Engineer in
Jakarta, in close coordination
with National Head of Sub-Office (HoSO) IOM Kupang and Regional Cooperation
Arrangements (RCA) Programme
Coordinator – East of Indonesia Region in Makassar for administrative
matters, and
the overall supervision of the Project Manager in Jakarta, the main responsibility of the incumbent will be to
assist the supervisor in ensuring that an Emergency Operations Centre (EOC)
in selected area of East Indonesia is awarded for construction to
contractors, supervised, equipped and constructed according to plans,
specifications and schedules and that construction activities are adequately
coordinated with governmental partner agencies and other relevant partners
involved in the EOC, and eventually handed over to the provincial Disaster
Management Agency (BPBD).
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III.
Responsibilities and Accountabilities
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1.
Participate
in the review and revise tender documents, engineers estimates, budget,
technical specifications and plans for the proposed construction of EOC in
East Indonesia;
2.
Assist
in the preparation and finalization of tender documents, such instructions to
bidders, bid forms, general and special conditions of contracts, form of
contract & insurance warranties, building plans and technical
specifications for tendering and awarding to building contractors;
3.
Assist
in the tender process for the construction of the EOC, including pre and post
qualifying of contractors;
4.
Assist
in the planning of the project, from inception to handing over; as such, the
incumbent shall prepare the detailed implementing work plans, activities and
schedules;
5.
Regularly
update work plans and schedules, and revise when necessary when delays are
encountered, analyze and report causes of delays and recommend plans of
action to meet original goals;
6.
Monitor
the construction of the EOC and implement standard operating procedures in
construction supervision and management, quality control and work scheduling;
7.
Coordinate
and lead weekly progress meetings with building contractors, ICT installers,
ICT assistants, construction site supervisors and stakeholders; ensure
understanding of required construction processes, procedures, quality requirements and
completion schedules;
8.
Guide
contractors and installers in scheduling and implementing of works and ensure
contractual obligations are satisfactorily complied;
9.
Review
progress of work regularly and set monthly and weekly targets with building
contractors, and coordinate work schedule of specialized contractors, such as
electrical and ICT installers, mechanical contractors, and others;
10.
Coordinate
with government agencies or private organizations in securing connections,
such as water, sewer, electricity, telephone & internet lines, catv or
matv, radio bandwidth/frequencies, satellite subscriptions or INMARSAT,
direct lines to other actors in the emergency platform;
11.
Coordinate
with government agencies or private organizations in securing approvals,
permits or agreements for construction of EOC and installation of communications equipment
and repeater stations;
12.
Monitor
progress of works and prepare weekly and monthly progress reports;
13.
Maintain
construction records, such as work schedules, daily manpower, visitors,
materials on sites, sample of materials, weather conditions, testing of
materials reports, work orders,
accomplishment reports, design changes & variation orders,
progress as built drawings, minutes of meetings, photographs and other
records that maybe required;
14.
Ensure
that progress of works in building construction and installation of ICT
equipment and ancillary facilities are sequentially photographed and
recorded;
15.
Ensure
that all materials delivered to sites by contractors and suppliers are tested
by an independent third party laboratory, has passed the quality requirements
prior to installation and safely stored against degradation;
16.
Assist
in the preparation of training manuals and training of EOC staff and platform
members in building operation and maintenance;
17.
Contribute
to building IOM internal project-relevant institutional capacity as well as
appropriately strengthening institutional relations with counterparts;
18.
Perform such other related duties as may be
assigned
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IV.
Competencies
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The incumbent is expected to
demonstrate the following technical and behavioural competencies
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Behavioural
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(a) Takes responsibility
and manages constructive criticism; b) Works effectively with all clients and
stakeholders; c) Promotes continuous learning; communicates clearly; d)Takes
initiative and drives high levels of performance management; e)Plans work,
anticipates risks, and sets goals within area of responsibility; f)Displays
mastery of subject matter; g) Contributes to a collegial team environment; i)
Incorporates gender-related needs, perspectives, and concerns, and promotes
equal gender participation; j) Displays awareness of relevant technological
solutions; k) Works with internal and external stakeholders to meet resource
needs of IOM.
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Technical
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a)
Experience in construction contract tendering,
evaluation of tenders, awarding and contract management
b)
Experience in liaising with government
authorities, INGOs, NGOs and civil society;
c)
Previous experience in supervision of
construction of Emergency Operations Centres (EOC) and general familiarity with
Disaster Risk Reduction programming would be a distinct advantage
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V.
Education and Experience
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a) Indonesian
National
with
good knowledge of, and experience in project implementation and operational.
b) Bachelor
(S1) degree in Architecture, Engineering, Construction or alternatively, a
combination of relevant training and experience in this field;
c) Minimum
of five years of experience in
construction project supervision and management;
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VI.
Languages
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Language: Thorough
knowledge of English and Bahasa Indonesia
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HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with:
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please submit your
application through through http://www.iom.or.id/about.
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