International
Organization for Migration (IOM) Indonesia is looking for a Project Assistant I (District Engagement
Facilitator) according to the terms of reference below:
I.
Position Information
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Reference No.
Position title
Position grade
Base Salary
Duty station
Type of Contract
|
SVN/ID10/2014/006
Project
Assistant (District Engagement Facilitator)
General Service Staff, Grade 4
IDR 9,266,750,- per
month
Aceh Singkil – Indonesia
Special All Inclusive Contract for 3 (three) months (will
be considered as probation period), with the possibility of extension. The tenure of contract of internal candidate
holding a Fixed Term/Regular contract will remain unchanged
| ||
Seniority band:
Job family:
Organizational unit:
Position number
Position rated
Subject to rotation
|
Band IV
Operation
Liaison Unit
n/a
Yes, April 2012
n/a
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Reporting directly to
|
Government
Liaison Assistant and coordinate with District Engagement Facilitator
Coordinator
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Overall supervision by
|
Project Manager (PM)
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Managerial responsibility
|
No
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Directly reporting staff
|
0
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II.
Organizational Context and Scope
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Established in 1951,
IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments
and migrants.
Under the direct supervision of
the Government Liaison Assistant, and the overall supervision of Project
Manager (PM), the Project Assistant I (District Engagement Facilitator) is
based in district Aceh Singkil and will
be responsible for facilitating and handling IOM
Aceh liaison activities with government entities and other DRR stakeholders
at various levels in the respective District.
| |
III.
Responsibilities and Accountabilities
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1. Under the supervision
of Government Liaison Assistant, build and maintain strong, collaborative
relationships with humanitarian and development actors in the district,
including government, multi-lateral organizations, NGOs, media, etc;
2. In close coordination
with DRR Coordinator and Government Liaison Assistant, identify and collect existing sub-national
government regulations and policies as well as development plan pertaining to
DRR and prepare abstracts and summaries as necessary;
3. Keep Government
Liaison Assistant updated on the current local regulation/policies to ensure
that the IOM Project is in line with those regulations/policies as well as
seek opportunity for synergies with government planning to maintain
sustainability of the project;
4. In close coordination
with the rest of the district team initiate
advocacy and lobbying activities with various government departments
at district, sub-district and village level to ensure their endorsement and
participation in the project implementation especially in establishing
district level Disaster Management Plan (RPB) and Resilient Village (Desa
Tangguh);
5. Build and maintain liaison with government and relevant DRR stakeholders
and platforms at
district, sub-district and village level and facilitate bilateral or
multi-lateral meetings at those level;
6. Regularly liaise,
provide project updates and develop relationships with key government officials
at district, sub-district and village level and ensure the government
understanding and continued support thereof;
7. Update Government
Liaison Assistant on political matters and relevant discussions within local
governments that may affect the project activities and advise relevant
strategies to address and respond to local government priorities accordingly;
8. Actively participate
in government coordination and development planning mechanism at various
levels (district, sub-district, and village) to ensure that the Project stays
in tune with local issues and development related to DRR and to encourage DRR
mainstreaming into the government development priorities;
9. Promote and raise
awareness of IOM’s activities to all relevant DRR stakeholders at local level
through various DRR awareness raising activities and dissemination of IEC
materials engaging government, partners, stakeholders and the public at local
level;
10. Assist in ensuring
appropriate documentation of IOM activities through media initiatives
(photos, human interest stories, documentaries, etc.);
11. Act with integrity and
professionalism and in accordance with IOM’s Code of Conduct, at all times;
12. Perform such other
duties as may be assigned
| |
IV.
Competencies
| |
The incumbent is expected to
demonstrate the following technical and behavioural competencies
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Behavioural
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(a) Takes responsibility
and manages constructive criticism; b) Works effectively with all clients and
stakeholders; c) Promotes continuous learning; communicates clearly; d)Takes initiative
and drives high levels of performance management; e)Plans work, anticipates
risks, and sets goals within area of responsibility; f)Displays mastery of
subject matter; g) Contributes to a collegial team environment; i) Incorporates
gender-related needs, perspectives, and concerns, and promotes equal gender
participation; j) Displays awareness of relevant technological solutions; k)
Works with internal and external stakeholders to meet resource needs of IOM.
Technical
| |
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a) Good
understanding of national and sub-national DRR system, framework and
regulations. Strong coordination and facilitation skills.
b) Demonstrated
strong communication skills as well as interpersonal and public relation
skills. Ability to prepare clear and concise reports.
c) Existing network
and demonstrated government relations and ability to mobilize government
representatives to achieve results
d) Ability to
prepare quick and concise reports.
e) Proficient in
computer applications
V.
Education and Experience
| |
a) Indonesian
National
with
good knowledge of, and experience in project implementation.
b) Minimum Diploma
degree (D3), preferably in communication, political and
social science, International Relation, or alternatively, combination of
related education and professional experience. A university degree in any of
these fields will be highly regarded.
c) At least
four years of professional experience
in liaison with various level of government entities, UN agencies, NGOs, and
other stakeholders.
d) Thorough
knowledge of government structures and development planning mechanism.
Familiar with DRR issues and relevant government structures.
e) Hold a valid driving license for pick-up
cars and needs to be able to drive. Organization will provide a car, but no
driver at field level.
| |
VI.
Languages
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Language: Thorough
knowledge of English and Bahasa Indonesia
| |
HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with:
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please submit your
application through through http://www.iom.or.id/about. jsp?lang=eng
or send by email to recruitment-indonesia@iom.int, indicating the
reference code above (SVN/ID10/2014/006) as subject. The deadline for applications is 19 January 2014.
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