International Organization for Migration (IOM)
Indonesia is looking for a Senior
Project Assistant according to the terms of reference below:
|
I.
Position Information
|
|
|
Reference No.
Position title
Position grade
Base Salary
Duty station
Type of Contract
|
SVN/ID10/2013/084
Senior Project
Assistant
G7
IDR 22,314,083
Jayapura
Special All Inclusive
Contract for six months, subject to the medical clearance (the first three months will be considered as probation period), with the possibility of extension. The tenure of contract of internal candidate
holding a Fixed Term/Regular contract will remain unchanged.
|
|
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation
|
Band II
Operations
Police Project - IOM Jayapura
tba
tba
tba
|
|
Reporting directly to
|
Project Coordinator
|
|
Overall supervision by
|
Project Manager
|
|
Managerial responsibility
|
Yes
|
|
Directly reporting staff
|
4-8 staffs
|
|
II.
Organizational Context and Scope
|
|
Established in 1951,
IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental
partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments
and migrants.
The Project ‘Strengthening the Indonesian National Police
through Institution-Building Phase III” specifically
aims to improve the professionalism of the Police in Papua and West Papua, advance INP personnel’s skills and
capacities to effectively implement human rights-based community policing at
the local level, and enhance police-community relations.
The field-based 21-month project implementation
period is based on the findings of baseline surveys conducted during the nine month long inception phase in all
three provinces. The Project Implementation Team, in close coordination with the
province-level Police (POLDA), communities and other
project stakeholders, will carry out the following activities: tailoring
INP’s specialized training programme to the local realities and needs of
Papua, West Papua and Maluku; training police at province, district and sub-district levels on community policing and implementing community policing through the set-up of Community Policing
Forums at province, district and sub-district levels.
The Senior Project Assistant will be working under the guidance
and overall supervision of the
Project Manager and
direct supervision of the
Project Coordinator.
|
|
III.
Responsibilities and Accountabilities
|
|
1. Provide
technical assistance in the development of plans, Terms of Reference, and
strategies for all project components and take the lead in preparing and
coordinating the implementation of all province-based project activities as
described above.
2. Liaise and
coordinate with POLDA in order to
ensure solid relationship promoting
smooth and sound implementation of
project activities
3. Provide
regular weekly and monthly reports on activity under her/his area of
responsibility and assist Project Coordinator with contributing to regular
donor reports with qualitative and quantitative data, observations and
lessons learned.
4. Establish
and maintain regular contact with Government of Indonesia particularly at Provincial Level, Legislative, Civil Society Organizations,
Community Based Organization, universities, media, local representatives and
leaders and other stakeholders, and actively engage them in relevant project
activities to ensure overall programme cohesiveness and their contribution to
the attainment of project’s objectives.
5. Anticipate
and report any potential challenges that may impair project implementation
and advise the Project Coordinator and Project Manager on best course of
action to address or avoid challenges.
6. Assist in
the monitoring of project activities by reviewing a variety of records such
as progress reports(monthly and six monthly/interim
report), Plan of Action, Logical Framework, budgets
and financial expenditures and support the implementation of regular “joined reflection” mechanism at all
level of INP organization (provincial, district and sub-district level).
7. Collect,
compile and maintain information on project activities by reviewing reports
and other first-hand sources, summarize reports and contribute to the
preparation of progress and end of project reports by providing information
for the area of project coverage under his/her responsibility.
8. Provide
technical guidance, training and supervision to the Project Assistants and/or Field Project
Assistants under his/her area of responsibility in the implementation of project activities
at district level to ensure conformity with project objective, plan of
activities, budget as well as IOM’s
financial, logistic and procurement rules and regulations.
9. In
coordination with the Project Coordinator and Project Manager, represent the
Police Reform Program or INP in attending meetings at national, provincial or
district level as assigned and requested.
10. Provide
written and verbal translation including simultaneous translation from
English to Indonesia or visa-versa during meetings
or official functions as required.
11. Carry out
specific administrative operational task for project activities including
field visits to project sites where workshops/seminars/trainings are held as
necessary.
12. Ensure
administration and implementation of
the project strategies, adapts processes and procedures focusing on
achievement of the full compliance of project activities with IOM rules,
regulations, policies and strategies;
implementation of the effective internal control in consultation with the
direct supervisor and management.
13. Works in
close collaboration with the Project Manager, Project Coordinator and
projects’ staff in the mission for resolving complex project-related issues
and information exchanges.
14. Perform
other duties as may be assigned.
|
|
IV.
Competencies
|
|
The incumbent is expected to
demonstrate the following technical and behavioural competencies
|
|
Behavioural
(a) Takes
responsibility and manages constructive criticism; b) Works effectively with
all clients and stakeholders; c) Promotes continuous learning; communicates
clearly; d)Takes initiative and drives high levels of performance management;
e)Plans work, anticipates risks, and sets goals within area of
responsibility; f)Displays mastery of subject matter; g) Contributes to a
collegial team environment; i) Incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation; j)
Displays awareness of relevant technological solutions; k) Works with
internal and external stakeholders to meet resource needs of IOM.
Technical
a)
Effectively coordinates actions
with other implementing partners
b)
Understands applicability and limitation of
technology and seeks to apply it to appropriate work
|
V.
Education and Experience
a) Indonesian
National
with good knowledge of, and experience in project implementation and
monitoring.
b) University
degree from an accredited academic institution, preferably in Social Science, Management, Economics, Political and Human Rights or a combination of relevant training and
experience.
c) A minimum of seven years operational/field experience and
liaising with governmental and diplomatic authorities as well as with
international institutions.
d) Knowledge of the project management cycle.
e) Ability to prepare clear and concise reports in english.
f) Experience in programme implementation, particularly in the field of
security sector reform.
g) Excellent communication and negotiation skills. Strong interpersonal and
organizational skills. Drive for results and effective resource management
skills.
h) Demonstrated track record in working effectively with colleagues from
varied cultures and professional backgrounds in order to achieve desired goals.
|
|
VI. Languages
Fluency in English and
Bahasa Indonesia both oral and written is a must.
HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with :
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please submit the
application through http://www.iom.or.id/about.
No comments:
Post a Comment