Vacancies at ILO Jakarta Office

ILO Jakarta Office is currently seeking for:
1. Project Assistant based in Medan.
2. Project Assistant based in Surabaya.
3. Part-time Administration Assistant based in Jakarta.
4. Telephone operator/Admin Clerk based in Jakarta.For further information, please kindly visit:

http://www.ilo.org/jakarta/aboutus/WCMS_116024/lang--en/index.htm

Cheers,
Maya

* Detail Information for part-time Administration Assistant:

Vacancy No:	Jakarta/ 2013/ 010	Date:	18 December 2013
Position title:	Administration Assistant            (50% part-time work)	Deadline for application:	5 January 2014
Project title:	MAMPU – Access to Employment and Decent Work for Women Project (INS/12/05/AUS)	Organization unit:	ASIA/ CO Jakarta
Grade:	GS-4 Step 4	Duty Station:	Jakarta
Contract type:	FT (part-time 50%)
Duration:	12 months (subject to funding availability and then possible extension subject to satisfactory performance)	Expected starting date:	19 February 2014

 

For any questions related to this post, please contact:   –    Ms. Miranda Fajerman, Chief Technical Adviser - fajerman@ilo.org and Ms.  Hermawaty Misnan, CO Jakarta – hermawaty@ilo.org

 

1.       Background

The ILO MAMPU Access to Employment and Decent Work for Women Project is designed to promote economic and social empowerment of women through strategies that strengthen women’s access to and equitable involvement in formal employment in Indonesia. The Project is engaged with various institutions and organisations in Indonesia to strengthen the capacity of key stakeholders to promote the Project’s objectives – to strengthen poor, vulnerable and marginalised women’s access to employment and equality in employment. This Project contributes to the broader Australian Aid MAMPU Indonesia (Maju Perempuan Indonesia untuk Penanggulangan Kemiskinan) Program

 

Project objectives of economic and social empowerment for target beneficiaries will be achieved through the following strategic interventions:

·         Strengthening the organizational capacity and representation of targeted vulnerable women workers;

·         Supporting women to transition from informal to formal employment;

·         Strengthening the ability of partner civil society organisations to provide services and facilities to women to reduce barriers to decent work in the formal sector;

·         Supporting employer incentives to empower women and implement better working conditions and innovative employment responses; and

·         Influencing and strengthening national and local policies, programs and laws to promote women’s economic empowerment and equality.

 

The main areas of intervention of the project take place through a series of innovative pilot projects. Pilot projects include:

1. Supporting home based workers to formalize and access better working conditions and livelihoods;
2. Strengthening the ability of trade unions and women’s organizations to organize and better represent women’s rights and interests at work;
3. Technical assistance to employers to support decent work for women and substantive equality in terms of labour market outcomes; and
4. Supporting women’s cooperatives and groups to provide accessible childcare services and other facilities to enable poor women to access or return to employment.

 

The Project has a strong focus on evidence-based and comparative research, providing responsive policy and program advice to national institutions, including the Government, and institution building of local project partners to strengthen the visibility, representation and social and economic empowerment of women workers in Indonesia. Awareness raising and advocacy on principles of equality and non-discrimination in employment will also be promoted. 

 

2.         The Position

The Administration Assistant will work under the supervision of the National Administration and Finance Assistant based in Jakarta. He/she will proactively collaborate with colleagues in the MAMPU Project, ILO Country Office for Indonesia to provide the necessary Project administrative support.

 

Duties and Responsibilities:

The Administrative Assistant is expected to provide a range of support services to facilitate the implementation of the project’s activities. Her/his specific tasks and duties are as follows:

• Draft responses to routine correspondence.
• Screen phone calls and visitors.  Respond to non-technical information and inquiries.
• Provide general secretarial, administrative and logistics support to meetings, missions, workshops and conferences.
• Register, classify and route incoming correspondence, documents, reports, papers and other material.
• Assist in collecting data and other information on development and/or subject matter activities of the area and maintain relevant programme and technical cooperation information systems and databases,
• Support the National Administration and Finance Assistant in procurement and preparing purchase orders, , travel documents, contracts (i.e. service contracts, external collaborator contracts, implementation agreement) and visa applications
• Make appointments and maintain calendar/schedules of the supervisor and the work unit and monitor changes.
• Assist in arranging travel schedules for official missions and preparation of the travel authorization as well as support the National Administration and Finance Assistant in the settlement of claims.
• May be required to prepare cost estimates, routine simple statements/financial data and settlement advance (for events/seminars/workshops and petty-cash). Assist in processing claims for payments/request of payment.
• Participate in the organization and preparation of staff meetings and other meetings.  
• Keep record of project files, documents and other electronic filing systems.
• Perform other duties as may be assigned by the National Administration and Finance Assistant.

 

3.       Education and Qualifications

Education:                          Completion of tertiary school education, supplemented by a secretarial diploma is the minimum requirement.

 

Experience:                        At least four years of experience in secretarial, administrative and finance-related work. Previous work experience in the ILO or with an international organization will be considered an advantage.

 

Nationality:                        Indonesian

 

Languages:                         Must be fluent in both spoken and written English and Bahasa Indonesia.

  

Remuneration                  General Service Level 4 of the UN common remuneration system and/or commensurate with the qualifications and competency of the selected candidate.

 

 Key skills

1.       Good knowledge of the secretarial and administrative procedure and practices.

2.       Good administrative skills to provide administrative support.

3.  Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the use of filing systems will be considered an advantage.

4.    Ability to work Microsoft Office programmes (Word, Excel, PowerPoint, E-mail) required for work.

5.       Ability to draft correspondence.

6.   Ability to obtain services from other work units inside and outside the office for completion of work.

7.       Ability to organize own work

8.       Ability to work under pressure

9.       Shares knowledge – Shares important or relevant knowledge and information formally or informally; promotes knowledge transfer

 

 

Qualified women and men are encouraged to apply. Only qualified candidates will be notified. Please submit application indicating the Vacancy Announcement Number along with CV, 3 references and other supporting documents to:

 

INTERNATIONAL LABOUR OFFICE

Email : hrdjkt@ilo.org