Administration and Finance Support - FAO Indonesia (UNJP/INS/082/UNJ)

Food and Agriculture Organization (FAO) Indonesia is looking for an Administration and Finance Support for Merapi Livelihood Project (UNJP/INS/082/UNJ) according to the terms of reference below.
 
Terms of Reference

Position:                                  Administration and Finance Support
National/International:              National
Duration:                                 5 months
Duty station:                           Yogyakarta, Indonesia

The Administration and Logistics Support is a member of the FAO Merapi Recovery project team that facilitates the day-to-day activities of the project in line with the program work plan.  He or she assists in the development of monthly schedules, and provide administrative and logistic support for field operations of the FAO Merapi Recovery project, and provides support to the FAO Merapi Recovery technical team for these operations.

Under the general operational and administrative supervision of the FAO Representative, under the supervision of the Operations Coordinator, Head of the Operations Support Unit, under the general guidance of the Chief, Emergency Operations Service, Asia, Near East, Europe and Special Emergencies (TCES), and under the direct supervision of the Livelihoods Programme Coordinator, the incumbent will have responsibility for the following tasks:

• Support the working/operation of the FAO Merapi team together with local/village partner organisations, and other relevant organisations including provincial and district authorities, departments responsible for agricultural services;
• Provide logistic and administrative support for program activities as required including:
• Prepare in advance budget estimates and list of needed supplies for the training / workshops / seminars / meetings, facilitate all logistical / administrative needs during such events.
• Provide proper and updated documentation of logistics / finance during project activities.
• Create routine office reports including petty cash reports, staff attendance forms, correspondence reports, security approvals, and other forms as required.
• Monitor supplies and equipment for the project – complete the project inventory form.
• Ensure project vehicles are in good condition, and drivers have operational cash to support project activities.
• Liaise with the Operations Unit and the FAO Representation, for the reporting, planning, and provision of goods and services.  Organise the procurement of services and equipment required for running the program in line with FAO procedures, including cross checking of selected vendors as required.
• Conduct other duties related to the implementation of the Programme as required.

       Behavioral Competencies

·         Demonstrates commitment to FAO vision, mission and values;

·         Demonstrates strong oral and written communication skills as well as interpersonal and public relation skills in order to build better understanding and support amongst team members;

·         Organises actions and tasks so that items are not neglected; manages multiple tasks while paying attention to timelines, resources, and other people’s needs

·         Work independently or with others, as so required to deliver the best possible work

Education:

University graduate with minimum bachelors’ degree in public administration, finance or other relevant field

 Technical Competencies and Experience Requirements

·         Minimum three (3) years progressive administrative and finance works experience in a development project

·         Possesses work experience in providing administration and logistical support

·         Possesses work experience the administration of project budgets, including financial reporting

·         Fluency in Bahasa Indonesia and a good command of writing and speaking English.

·         Proficiency in MS Office particularly Word, Excel and PowerPoint.

·         Excellent organizational skills and ability to handle volume of work in an efficient and timely manner.

·         Ability to produce high quality work under pressure and meet all deadlines.

·         Ability to work in a multi-cultural environment with sensitivity and respect diversity.

·         Ability to work with minimum supervision.

Please submit the application by email : FAO-ID@fao.org indicating the post above as subject.

The deadline for applications is 3^rd February 2014