I. POSITION INFORMATION
Reference No.
Position title
Position grade
Base Salary
Duty station
Type of Contract SVN/ID10/2014/028
National Head of Sub Office
General Service Staff, Grade 6
IDR. 16.652.000,-
Jakarta (Rawabuaya Sub-Office)
Special All Inclusive Contract for 6 (six) months, subject to the medical clearance (the first three months will be considered as probation period). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation Band III
Operations
RCA
n/a
n/a
n/a
Reporting directly to
RCA Programme Coordinator (Java Region)
Overall supervision by Deputy Chief of Mission
Managerial responsibility No
Directly reporting staff 3-10 Staffs
II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the direct supervision of the RCA Programme Coordinator and the overall supervision of the Deputy Chief of Mission, the National Head of Sub-office will be responsible for the management of the sub-office including the oversight of projects and activities in their area.
III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Establish and maintain necessary relationships with local government, local representatives of national government and community leaders.
2. Establish and maintain working relationships with Imigrasi and Police to assist in the delivery of projects partnered with these agencies.
3. Provide comprehensive monthly reports on each project being implemented in the sub-office area.
4. Formulate concepts for potential projects in the area. Assist Project Development Unit with development of project proposals related to the area.
5. Advise the RCA Programme Coordinator (Java Region) / Deputy Chief of Mission on migration related trends in the area.
6. Responsible for the care and maintenance of Irregular Migrants (IMs) under IOM auspices in
his area of responsibility and in strict compliance of the agreed IOM Operational Guidelines.
7. Monitor Irregular Migrants activities and ensure that all basic services are provided to all Irregular Migrants (IMs) under IOM auspices in a timely and efficient manner. Basic services to be provided to IMs include adequate and appropriate food and water, acceptable accommodation facilities, basic personal supplies and toiletries, security and medical assistance, including psycho-social counseling.
8. Visit Irregular Migrants at the IDC Kalideras and the Community Accommodation in Jakarta area hence undertakes activities as indicated in the visit activity / work plan prepared in coordination with supervisor.
9. Prepare and submit site-visit reports to RCA Programme Coordinator.
10. To ensure that IOM has established respectable working relation as well as has signed contracts with the respective local service providers/partners in Kalideras and Jakarta Community Accommodation (hospitals, NGO’s, local government organizations etc).
11. Review and ensure that payments for service providers and local authorities are correct and necessary.
12. Coordinate with the Medical and Psychosocial Support teams to ensure that all Irregular Migrants are provided adequate and appropriate medical services, including psychosocial counseling.
13. Coordinate with Jakarta Office to arrange for transport for Irregular Migrants movements.
14. Provide escort assistance as required and ensure that specific duties as escort are carried out efficiently and effectively in close coordination with Jakarta Operations.
15. Ensure that all relevant staff is informed of any change in Irregular Migrants status.
16. Coordinate with IOM Jakarta to assistant handling resettlement and Voluntary Repatriation on Refugees and Irregular Migrants movements to ensure accurate and update Irregular migrants Statistics.
17. Assists Jakarta Office to handle the new arrival of the migrants and to coordinate with the local authorities to arrange the security, food and lodging and purchase the basic needs for the migrants.
18. Manage all aspects of the operational, logistical, administrative, budgetary and financial activities as well as supervision of staffing in his/her area responsibility for the administrative matters in close coordination with related unit and in accordance with programme standards. Ensure that all staff members in his/her area are performed their tasks in line with IOM regulation and guidelines.
19. Coordinate on security related matters with Logistics & Security Assistant in Jakarta and local UNDSS office. Ensure that sub office and its staff comply with MOSS and MORSS requirement.
20. Perform such other duties as may be assigned.
IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks
Continuous Learning
• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area
Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems
Leadership and Negotiation
• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments
Performance Management
• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members
Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural
• contexts
• Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work
Technological Awareness
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
• Establishes realistic resource requirements to meet IOM needs
Operations
• Delivers on set objectives in hardship situations
• Effectively coordinates actions with other implementing partners
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
Technical
a) Working knowledge of IOM procurement, admin and finance rules,
b) Proficient in computer applications,
c) Delivers on set objectives in hardship situations,
d) Effectively coordinates actions with other implementing partners,
e) Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance organization objectives
V. EDUCATION AND EXPERIENCE
Required:
a) University (S1) Degree in Management, Economics, Political, Social Science or Business and Counseling.
b) At least 6 years of experience working with refugees/asylum seekers, livelihoods projects or community development projects (at least 2 years of experience of those being with IOM).
c) At least 2 years of experience in managing team.
Desirable:
At least six years of experience in any of these fields, particularly in dealing with migrants, direct beneficiaries and/or trainings.
VI. LANGUAGES
Fluency in English and Bahasa Indonesia, both oral and written.
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with:
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form which can be downloaded at the following link :
http://www.iom.or.id/loadpdf.
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Please submit your application through through http://www.iom.or.id/about.
Only applicant who meet the above qualification will be short-listed
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