ICCO
Regional Office, South East Asia & Pacific
Based: Situbondo - Jawa Timur, Indonesia
Closing date: March 9th, 2014
ICCO,
Interchurch Organisation for Development Co-operation, was founded in 1965 by
the Protestant churches in the Netherlands. ICCO’s mission is working towards a
world without poverty and injustice. From the regional office in Denpasar, in the region South East Asia
ICCO works in Indonesia, the Philippines, Burma/Thailand, Vietnam and Cambodia.
ICCO will
implement a project in Situbondo
to promote fish cage farming to provide a year-round source of food and
income for fisher folks particularly during the four to six months closed
season for marine catch fishing. This intervention will likewise address the
perennial lack of supply of exporters of live reef fish like grouper. This
project will be under the support from The Australia Indonesia Partnership for
Decentralization-Rural (AIP-PRISMA). More
information please visit our website http://www.iccokia.org/ southeastasia/
ICCO IS LOOKING FOR CANDIDATES TO APPLY FOR
THE FOLLOWING POSITIONS:
PROGRAMME COORDINATOR
The main tasks will be:
- Oversee all project activities and be the main contact point for ICCO regional office and field staff
- Ensure project activities comply with the policies and regulation of the donor organization and ICCO
- Review audit reports of fisheries project AIP PRISMA and follow up of recommendation.
- Provide input to the financial planning, budgeting, performance, monitoring, capacity development and risk management of projects and programmes.
- Responsible for overseeing the development and execution of project deliverables, project planning, budgeting, action plan, monitoring result measurement processes in the field
- Responsible for submitting narrative report and financial reports on agreed timelines and format to ICCO.
- Lead and motivate the field staff and monitor project activities and project expenditure and coordinate with consultant in the project
- Ensure close collaboration and coordination with cooperating partner (bank, exporter, local government, fisherfolks, cooperatives, etc) to guarantee smooth implementation of activities and achievement of result as specified in grant agreement
- Employs resourcefulness in project design, implementation and monitoring. Trouble shoots project problems. Identifies and implement creative solutions
- Ensure the communication of the project to public in coordination with communication officer in ICCO regional office
- Assist preparation of financial plans, spending, and cash flow forecasts.
- Ensuring the financial and management procedures are applied, transparent management of project accounts and coordination of supplies.
Qualifications
needed:
1. Advanced knowledge of project implementation,
accountability requirements.
2. Relevant educational background in the fields of
fisheries or other natural resources management
3. Knowledge and experience in Making Market Work
for the Poor (M4P) and DCED standard required
4. Substantial professional experience, of which at
least five years has been spent handling a project implementation.
5. Experience with multi-stakeholder processes
6. Experience with institutional donors
7. Excellent language skills in English and Bahasa
Indonesia. Local knowledge and excellent local language is favorable.
8. Knowledge of Planning Monitoring Evaluation
(PME) systems of projects.
9. Knowledge of financial aspects related to
implementation of project.
10. Relevant experience of assessment and analyses
of project plans.
11. Negotiation, networking, facilitation and
communication skills.
12. Prepared to travel frequently in the
country.
13. Ability and willingness to work with people of
different backgrounds and to contribute constructively to a working environment
based on mutual respect and trust.
14. Master degree is preferred
MONITORING AND RESULT MEASUREMENT OFFICER
The main tasks will be:
- Develop MRM system in compliance with DCED standard and donor requirement
- Develop capacity among project team and (if relevant) external stakeholder to play active role in the project’s MRM processes
- Take lead in preparing all documentation and orientating project team for DCED standard
- Take charge for carrying out evaluations, impact assessments and preparing case studies on both successful and unsuccessful of the intervention and analyze what happened, what was achieved and what lesson learnt from this experience
- Work with project team colleagues to ensure all intervention are designed in compliance with DCED standard.
- Lead on understanding and put result chain for each intervention on implementation and ensure that measurement plan is in place
- Develop attribution strategies, baselines and survey design: the data from which will be used for making decision to change intervention, continuation and scale up intervention
- Responsible for the validation of data arising from the implementation of measurement plans to verify that the result conform to ‘best practice’
- Track internal assessment of risk for each intervention
Qualifications needed:
1. A minimum of 3 years experience in Monitoring
and Result Measurement for development program and business development
project. Experience in market development program is desirable
2. Understanding market development particularly
good knowledge in Making Market Work for the Poor (M4P).
3. Familiar with result chain and DCED standard
required. Experience preparing for and passing a DCED audit is desirable
4. Proven experience in research and data
collection, including survey design and mix qualitative and quantitative
techniques.
5. Proven to work effectively in small team and to
interact effectively with diverse range of stakeholder groups
6. Excellent language skills in English and Bahasa
Indonesia. Excellent local language and local knowledge are favorable.
7. Consistently approaches work with energy and
positive, constructive attitude.
8. Demonstrates openness to change and ability to
manage complexities.
9. Master degree in related skills is preferred
BUSINESS DEVELOPMENT OFFICER
The main tasks will be:
- Support the design of the strategies and technical issues concerning business development of the Kerapu Business Unit (KPU)
- Work collaboratively with Capacity Building officer to strengthen the capacity of KPU
·
Liaise and work closely with the loan officer of Bank
to develop suitable credit scheme for fisher folks
- Liaise, coordinate and negotiate with grouper exporter
- Analyze investment, market option, and work collaboratively with ICCO investment officer
- Support the design of the training and capacity development activities for the KPU/fisher folks in coordination with capacity building officer.
- Prepare the documents to support the necessary training and capacity development activities
·
Maintain effective partnership with government, bank,
fisher folks, consultants, and ICCO colleagues to exchange critical and
technical information and resolve project implementation issues to ensure
results are achieved as planned
- Collaborate with internal and external partners and stakeholders to promote program
Qualifications needed:
1. Advanced knowledge on market, develop business
and great facilitator.
2. Knowledge and experience in Making Market Work
for the Poor (M4P) and DCED standard required
3. Experience with multi-stakeholder processes
4. Able to establish and maintain contact with
senior-level official of the host government, bank, businessman and also the
target beneficiaries. Excellent interpersonal skills are essential part of the
job
5. Excellent language skills in English and Bahasa
Indonesia. Excellent local language and local knowledge are favorable.
6. Consistently approaches work with energy and
positive, constructive attitude.
7. Demonstrates openness to change and ability to
manage complexities.
8.
Master degree in related
skills is preferred
CAPACITY BUILDING OFFICER
The main tasks will be:
- Lead the design, strategies and technical issues concerning capacity development and institutional strengthening for all stakeholder involved in the project
- Developing series training modules
- Organizing series training, workshops, and other learning events
- Build internal capacity of the implementing team on M4P (Making Market Work for the Poor), DCED (The Donor Committee for Enterprise Development) standard, MRM (Monitoring and Result Measurement), PSD, etc
- Lead the design of the training and capacity development activities for the fisher folks and production unit in coordination with business development officer.
- Prepare the documents to support the necessary training and capacity development activities
- Assist the organization of the workshop, seminars and courses planned for the staff and fisher folks
- Support the preparation of the Term of Reference for the additional capacity to support implementation of the capacity development plan
·
Assists effective partnership with government, bank,
fisher folks, other beneficiaries and ICCO colleagues to exchange critical and
technical information and resolve project implementation issues to ensure
results are achieved as planned
- Collaborate with internal and external partners, stakeholders and clients to advocate and promote organizational and program issues
·
Assists effective partnership with government, bank,
fisher folks, other beneficiaries and ICCO colleagues to exchange critical and
technical information and resolve project implementation issues to ensure
results are achieved as planned
- Collaborate with internal and external partners, stakeholders and clients to advocate and promote organizational and program issues
Qualifications
needed:
1. Advanced knowledge management and experience in
capacity building tools, methodologies, strategies and adult learning.
2. Knowledge on good aquaculture practices,
particularly in kerapu production; fisher folk culture and dynamics is
preferred.
3. Perform specialized task related to Result-Based
management.
4. Knowledge and experience in Making Market Work
for the Poor (M4P) and DCED standard required
5. Able to provide inputs to business processes,
re-engineering and implementing of new system.
6. Experience with multi-stakeholder processes
7. Able to establish and maintain contact with
senior-level official of the host government and also the fisher folks.
Excellent interpersonal skills are essential part of the job
8. Excellent language skills in English and Bahasa
Indonesia. Excellent local language and local knowledge are favorable.
9. Consistently approaches work with energy and
positive, constructive attitude.
10. Demonstrates openness to change and ability to
manage complexities.
11. Demonstrated experience working with local
government, direct beneficiaries and developmental partners.
12. Solid experience in the management of people and
system in high pressure environments
13. Master degree is preferred
FINANCE ASSITANT
The main tasks will be:
·
assist with the project budget preparation
·
implement financial policy and procedure
·
establish and manage cash control
·
monitor actual expenses of the project against
budget and provide variance analysis as required
·
prepare monthly project financial reports and
provides assistance in interpreting financial report to project staff
·
check and control purchasing good and services
and the payment
·
set up employee files
·
verify timesheets and
hours worked
·
calculate project staff
salaries, deduction and contributions
·
consult with Finance
Manager in Regional office and approval from Program Manager
·
update leave and lieu
time
·
prepare, review and file
payroll summaries, journals and reports
·
issue records of
employment
·
prepare and ensure
completeness of finance documents
Qualifications needed:
1.
Bachelor degree in
accounting or related field
2.
Minimum 3 years
accounting experience
3.
Project’s finance/budget
experience required
4.
Excellent MS excel spread
sheet skills required
5.
Ability to work well with
other, meet deadlines, and respond to changes in priorities
6.
Excellent written and
verbal communication skills and strong organisation skills
7.
Strong problem solving
and analytical skill required
8.
Ability to work
independently, take initiative set priorities and see project through
completion
9.
Strong service-focused
orientation, must work well and respectfully with field office personnel
10. Proficiency in English and local language is a plus
ADMIN ASSISTANT
The main tasks will be:
- Support in audit; ensure completeness of documents needed
- Support the purchasing good and services with appropriate procurement
- Order and maintain office supplies
- Manage the filing, mails, storage and security of documents
- Respond to inquiries
- Book reservation based on travel plan (air ticket and hotel_ in coordination with travel agent/ admin assistant in regional office
- Ensure the asset maintenance and appropriateness of office building
- Ensure vehicle maintenance
- ensure the network maintenance (wireless) in coordination with external IT consultant
- Support in administration needed related to the trainings and workshop in coordination with 3 others officers
- Supervise the arrangement of meetings and trainings
- Recruit external vendor, supplier and prepare the contract
Qualifications needed:
- Bachelor degree in related field
- Minimum 3 years admin experience
- Ability to work well with other, meet deadlines, and respond to changes in priorities
- Good written and verbal communication skills and strong organisation skills
- Strong practical problem solving and analytical skill required
- Ability to work independently, take initiative set priorities and see project through completion
- Strong service-focused orientation, must work well and respectfully with field office personnel
- Proficiency in English and local language is a plus
Application
Please send your motivation letter and CV (up to 4 pages maximum and in
English) only by e-mail and before March 9th, 2014 to South-East-Asia@icco- cooperation.org . When shortlisted, you
will receive an invitation. Duration of Programme: 2 years with possibility for
extension.
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