Vacancy Announcement/MSI-SIAP1/Office Receptionist and Assistant

Management systems international, inc

StrengtHening Integrity and accountability program 1 (SIAP 1)

                                                          Office Receptionist and Assistant

 

Project Summary:

The objective of SIAP-1 is to contribute to good governance in Indonesia by strengthening integrity and accountability in government – principally at the national level. It will do this by supporting governmental and non-governmental efforts to strengthen integrity and accountability. Two major components of SIAP-1 are:

1.   Supporting efforts by key accountability agencies such as the Corruption Eradication Commission (KPK) and the Supreme Audit Body (BPK) to strengthen integrity and accountability in government.

2. Supporting efforts to strengthen political integrity and accountability by reducing the influence of “money politics.” This will include support for efforts to strengthen the fair regulation of political finance and effective oversight and enforcement.

 

The position of Office Receptionist and Assistant will be based in Jakarta and report directly to the Finance, Administration and HR Manager, and be responsible for undertaking basic office management tasks. More specifically, the responsibilities for this position include, but are not limited to:

 

·          Receptionist duties, including answer phones and maintaining visitor log;

·          Assist in photocopying documents for project use;

·          Maintain adequate stock of office stationary and other supplies;

·          Assist in sending and receiving faxes, letters, and other correspondences;

·          Assist with the coordination of the program drivers;

·          Arrange trips for project personnel (making reservations, purchasing ticket, etc.)

·          Assist in preparing logistical support for seminars and workshops;

·          Assist the program Accountant with various tasks such as, but not limited to:  reviewing expense reports, collating monthly voucher documents, reviewing petty cash requests and processing the documentation; and

·          Other duties as assigned by the Finance, Admin and HR Manager that are consistent with the overall focus of the assignment.

 

Note: Applicants must be fluent in English and know how to use MS Word and Excel software.  Experience with Outlook email is highly desirable. 

 

Application should include a cover letter, CV (including three references) and contact number no later than March 19, 2014. Please put the position you apply for as the subject of your email addressed to Noemi Rios:  nrios@msi-siap.com.

 

Only shortlisted candidates will be contacted. This position is only for Indonesian citizens.